An order to announce thanks and allocate a prize. How to make an entry about gratitude in the work book of an employee? Tips for making a better thank you letter

A letter of thanks for cooperation is written by an organization in order to express gratitude for a long-term and mutually beneficial relationship, for successful work over a certain period of time, for delivered goods or services on time.

A letter of gratitude is issued on the organization's letterhead and handed over to the partner in person or by mail.

Why write such a letter? In fact, writing a thank you text will make a positive opinion about the company, it will have a beneficial effect on the reputation and image of the company. Therefore, it is not worth neglecting the writing of such letters.

Below we offer samples of the design of letters of thanks, which express gratitude for the cooperation.

• An example of the text of a letter of gratitude for the timely delivery of valuables.

Alliance LLC expresses its sincere gratitude to Mebelshchik LLC for the fast and timely delivery of upholstered furniture in 2017.

We express our gratitude for the uninterrupted work in 2017 and the individual approach.

We express confidence in the preservation and strengthening of the existing business relations We look forward to a long-term and successful cooperation.

Director of LLC "Alliance" Popov A.A. Popov

• The text of a thank you letter to a partner for cooperation.

We express our sincere gratitude and deep appreciation for the fruitful cooperation in 2017.

Sincerely,
Director of Mayak LLC Petrov Petrov I.I.

In fact, these are standard texts of a thank you document that are devoid of individuality and soul. If you want to express really sincere gratitude to your partner, then use the letters presented only as a sample, try to write your own text that does not look like a template, so that it contains soul and gratitude. It is in this case that the partner will be really pleased, and your cooperation will be further strengthened.

Examples of the texts of the thank you letter of the organization

A letter of thanks can be addressed to another organization, you can thank for partnership, cooperation, timely delivery of goods or payment, work done, for participating in an event, organizing a reception or meeting, etc.

Issued thank you letter organizations from the organization on the letterhead of the author of the letter.

Other Sample Thank You Letters:

Below we offer examples of the texts of a thank you letter written by one organization for another.

Thank you letter from the organization - sample texts

1. The text of the letter of thanks from the organization for cooperation

Dear Ivan Borisovich!

Please accept our deep gratitude to Zapchast LLC and sincere gratitude to the management in your person for productive cooperation in the current 2015.

We value sustainable partnerships, expanding the scope of activities due to the participation of your company in the implementation of the planned, the possibility of implementing joint projects.

The professionalism of the specialists of Zapchast LLC, the desire for interaction, the goodwill of all the staff is the key to the success of business and friendly relations.

We wish you personally and the staff of the organization health, professional success in achieving the goals in the development of the company. We hope for the further preservation of partnership relations and the implementation of new joint plans in the field of industrial construction.

Director of Soratnik LLC S.S. Petrov

2. Sample letter of thanks from the organization for participating in the event

The administration of the company "Business Lines" expresses its deep gratitude to LLC "Modern Printing" for the active information support and participation in the organization of the regional conference "World of New Technologies".

The demonstrated knowledge, experience and skill of the company's employees in the process of preparing the event, efficiency in processing materials, processing the results of the conference - all this is a confirmation of the high professional qualities of each member of the team and great guide the company as a whole.

We sincerely strive to be mutually beneficial and contribute to the achievement of your professional goals.

We look forward to further collaboration in the field information technologies and maintaining our partnerships in the development and promotion of subsequent projects.

Director of ANO "Business Lines", Yu.I. Samoilov

3. An example of the text of a letter of thanks from the organization for participating in the project

Please accept our sincere gratitude for participating in the joint project to organize summer holiday teenagers of the club "Golden Ball". We are grateful to each employee and personally to the head sports school"Reserve" to A.N. Grebnev for his indifferent attitude to the issues of health, development and education of adolescents.

Thanks to the joint efforts teaching staff, we have achieved excellent results: all members of the teenage club visited the Crimea on preferential terms, visited sports competitions and got vivid impressions from the trip.

We hope for further support of our undertakings, so that in the future the members of the club become pupils of the sports school, and our ties are not interrupted.

We wish your team professional development and achievement of pedagogical and sports victories! May success, prosperity and stability accompany your work.

Thank You Sample for Cooperation

Saved money is generally happy. Before customizing the template, as a rule, we recommend that you carefully look at the parts of the articles of the codes given in it. During processing, they may lose their freshness. good sample will be necessary in resolving problems when inventing a formal letter. This will help save on attorney fees.

Companies and firms, as well as individuals who care about their image, reputation, authority, and also seeking to form a positive opinion about themselves, should not neglect compiling and sending letters of thanks. Gratitude for cooperation is considered good manners and serves as a way to maintain mutually beneficial relationships and relationships in business and everyday life.

How to write a letter of thanks for cooperation

The main purpose of compiling a letter of thanks is to express its compiler's attitude to certain actions performed for him or services provided to him. The letter can express gratitude for the cooperation of the client, colleagues, business partners, entire organizations and companies.

1. The text of gratitude for cooperation is presented in free form. It is preferable that the style and manner of presentation be friendly, without the use of pronounced officialdom.

2. Gratitude for cooperation, as a rule, is expressed for a specific reason, which must be recorded in the letter.

3. It is allowed to indicate and list the merits of the recipient, to whom gratitude is expressed for cooperation.

4. An official business letter of gratitude for cooperation is drawn up on the letterhead of the company or organization, on which its details are indicated. Additionally, the form can be stamped and signed by the head.

The structure of the letter expressing gratitude for cooperation

A standard thank you letter has the following structure:

1. The heading of the document, which indicates the subject to whom gratitude is expressed.

2. Direct appeal to a specific person or legal entity.

3. Thank you text.

4. Details of the party expressing gratitude.

Thank You Letter Samples for Cooperation

In some cases, writing a letter can be difficult, since it is not always possible and not everyone can find words of gratitude for cooperation quickly and competently. The ability to obtain a sample document and use it for your own needs greatly facilitates the task for many interested parties.

Templates with high-quality texts of gratitude for long-term and fruitful cooperation, for help, to the school, partners, partners and employees are convenient blanks. You just need to choose a template and use it for its intended purpose. The finished text will allow you to avoid the difficulties and problems with compiling a competent and meaningful text that allows you to express your sincere attitude.

If one organization wants to thank another for their cooperation, then this can be done with a thank you letter. You can download a sample of such a letter at the end of the article.

A letter of thanks is an official document that one partner can send to another in order to express gratitude for mutually beneficial cooperation. An organization can use such a business letter to express appreciation for a long and successful relationship, continuity of supply, timely services rendered, or quality work performed.

The organization can send a prepared letter of thanks to its partner by mail, via the Internet or hand it in person.

The letter is written in a standard way, following the structure of the thank you letter outlined in this article.

• In the text of the letter, you must express words of gratitude and gratitude for the cooperation (long-term or one-time), indicate what exactly you thank your partner for.
• The text also needs to include the name of the organization from which the letter is being written, and the name of the organization to which it is addressed.
• The document must be signed by the head of the organization of the writer of the letter.

To make a thank you letter look like official document, it is convenient to issue it on the letterhead of the enterprise.

A thank you letter for cooperation might look like this:

LLC "Interplus" expresses its sincere gratitude to LLC "Forestry" for a long and mutually beneficial cooperation in 2014.

Thank you for the individual approach, uninterrupted work in 2014.

We express hope for the continuation of our cooperation and the strengthening of mutual relations.

Director of Interplus LLC Ivanov V.A. Ivanov

Letter of thanks for cooperation

A letter of thanks for cooperation is a business letter that expresses gratitude on behalf of the head of the organization to his partner for the high-quality and timely delivery of goods, work performed, services rendered.

How to write a thank you letter for cooperation

A letter of thanks for cooperation has the same details as a business letter:

The position, surname and initials of the employee of the organization are written, to whom words of gratitude are addressed for cooperation. An optional element of a thank you letter - indicated if necessary.

• Appeal. The surname, name, patronymic of the person to whom gratitude is expressed is written. Also indicated as needed.
• The text of the letter of thanks for cooperation Contains words of gratitude for cooperation, an expression of hope for the further development of partnerships.
• Signature.

Signature of the head of the organization, which expresses gratitude for the cooperation, his position, surname and initials.

Thank You Letter Sample for Cooperation

Real LLC expresses its deep gratitude and sincere gratitude to MebelOpt OJSC for the high-quality and timely delivery of furniture in 2012.

Stable shipments allowed us to carry out our activities smoothly and attract regular customers.

We express confidence in maintaining the existing friendly relations and look forward to further mutually beneficial and fruitful cooperation.

Director of LLC "Real"

Thank You Letter for Cooperation (Samples)

Let me express my sincere gratitude to you for the fruitful cooperation. Thanks to your efforts, our company has acquired new customers and expanded the range of its activities.

We sincerely hope that you will continue to be on the list of our partners next year. In turn, we promise to thank you with high-quality and decent work that meets the needs of all our customers.

We wish you and all your friendly team success in your professional field and prosperity!

Dear Victor Alexandrovich,

The Stroymaster administration sincerely thanks the Delo.ru team for the professionalism and integrity shown during the joint work on the construction of the Grand Lux ​​shopping center. We hope to maintain respectable partnerships in the work on new projects.

Dear Victor Alexandrovich,

Our companies have been cooperating for the past five years, and during all this time there has not been a single case that would make us doubt your professionalism and integrity. We, as before, thank you for your services and partnership.

But, analyzing the results of work on our latest joint project - the construction

SEC "Grand Lux", we came to the conclusion that our company is obliged to express gratitude to all your team, and in particular to the senior administrator Anna Nikonenko. It was thanks to her prompt resolution of all organizational issues that we were able to complete the project on time.

We sincerely hope to cooperate with you in the future!

Dear Victor Alexandrovich,

I, the General Director of Delo.ru LLC, together with my entire team, express my sincere gratitude to Stroy Master. Thanks to our joint efforts and a respectable approach to work, our joint project - the construction of the Grand Lux ​​shopping center - was successfully completed and became a worthy example of quality and professionalism.

We hope that in the future we will repeatedly cooperate with your team.

Dear Victor Alexandrovich,

Delo.ru LLC would like to thank you for your cooperation. We sincerely welcome the opportunity to work with you on joint projects. We are especially grateful to you and your team for decency, mutual assistance and serious attitude to work.

We will try to keep our partnership relations mutually beneficial and fruitful in the future.

We sincerely wish you and each of your employees professional growth, financial stability and reliable partners.

Dear Victor Alexandrovich,

Individual entrepreneur Maxim Alekseevich Ivanov thanks Delo.ru LLC for integrity, efficiency and professionalism in work. In the process of our cooperation, I was pleasantly surprised not only by the acceptable pricing policy and the quality of your products, but also the high communication culture of your staff.

I wish you new clients and rapid career development.

The Delo.ru company sincerely thanks the information publication Pravda for its cooperation. We would like to emphasize your high level of professionalism, efficiency and objectivity in covering events.

We hope that in the future our cooperation will become even more fruitful and long lasting.

Dear Victor Alexandrovich,

Team information publication Pravda sincerely thanks all the administrative and teaching staff of the Patriot Lyceum. Thanks to your efforts, our team managed to organize a festival of youth creativity "Patriotic Autumn".

Thanksgiving letters

OOO Praktika, Orsk expresses its sincere gratitude to the VBK-paint Group of Companies for the fruitful cooperation in the outgoing 2012.
We would like to note the work of Eliseeva Svetlana Andreevna, who during the year of joint work showed high-quality service and a responsible approach to work.
LLC director "Practice" Komissarchik V.P.

We would like to express our gratitude to VBK, especially to the manager Shaydurov Maxim, for the quality work and timely delivery of materials.
OOO "PK Autom"

Organization OOO PK "Gravelite" represented by director Yudin K.Yu. expresses gratitude and appreciation to the VBK-kraska Group of Companies for the excellent work.
We look forward to fruitful work in the future!

Sincerely, Director of PK LLC "Gravelite" Yudin K.Yu.

We express our gratitude to the VBC Group of Companies for cooperation in the supply of paints and varnishes. I would especially like to note the manager Shaydurov Maxim for his conscientious attitude to orders and work in general.

We look forward to further cooperation.

Sincerely, director of the company LLC Severs Litvin Mikhail Viktorovich

On behalf of the manager and employees LLC KLK, Krasnoyarsk we express our sincere gratitude and appreciation to the VBK-kraska Group of Companies for successful cooperation, high-quality work and always timely delivery of paint to objects.
Of particular note is the competence and highly qualified employees of the company, in particular the project manager Eliseeva Svetlana Andreevna. It always seeks to offer solutions that are aimed primarily at improving performance.
Our joint work has been going on for a long time, and we can recommend the VKB-Paint Group of Companies as a successful and profitable partner.
We express hope for further cooperation.
Sincerely, Director of LLC "KLK" Zhadaev R.Yu.

We express our gratitude to the VBC Group of Companies for the excellent and well-coordinated work, for high-quality products, for timely delivery.

And we also express our gratitude to our manager Pivovarova Xenia Andreevna for the quick work and kind attitude!

Sincerely yours Director of the OSB Tobolsk A.V. Vershinin

OOO "PromTechnoStroy" expresses gratitude to the VBC Group of Companies for fast work, high-quality paints and varnishes and timely delivery of products. I would also like to point out professional managers, in particular Pivovarova Ksenia Andreevna. This manager can always competently advise on all types of paints and varnishes.
Thank you for your work and we look forward to further cooperation.
LLC director "PromTechnoStroy" Laptev M.A.

We express to you our sincere gratitude and deep appreciation for the fruitful cooperation.

We believe in maintaining the existing business and friendly relations, we hope for further mutually beneficial cooperation. We wish you successful development and achievement of new heights in business.

Sincerely CEO A.V. Melekhin

LLC organization "LogisticCenter" North " expresses its deep gratitude and sincere thanks to « Master » for quality and timely delivery.
We would like to express our special thanks to the manager Svetlana for the excellent service.

We look forward to further mutually beneficial and fruitful cooperation.

LLC director "LogisticCenter" North " A.A. Chernenko

OOO "Severoural thermal insulation" thanks the VBK Group of Companies for professionalism in work, excellent quality and timely delivery of products.
And we are also satisfied with the work of the manager Pivovarova Xenia, who can always quickly advise and select the right products.

General Director Martynovsky V.A.

I would like to thank the VBK Group of Companies for their excellent work, competent and polite advice from managers, a wide selection of paint and varnish products and excellent product quality.

Development Director LLC Arkada-M LLC N.A. Bragina

Our company expresses its deep gratitude to you for fruitful and long-term cooperation, punctuality and reliability in the supply of paints and varnishes. Special thanks for the opportunity to receive consulting services in the vast world of colors.

I would like to note the work of the manager Kostomarova Anna Andreevna, who attracts us with understanding and responsiveness, and most importantly, professional approach to our common cause.

Sincerely, Deputy General Manager PKF PMK LLC Ustyantsev K.A.

Russian Leasing LLC expresses gratitude to the VBC Group of Companies for cooperation in the supply of paints and varnishes. I would especially like to note the manager Shaydurov Maxim for his conscientious attitude to orders and work in general.

We look forward to further cooperation.

Sincerely, General Director A.V. Yakushev

How to write a thank you letter to an employee, manager or business partners - text examples

Any employee can receive a letter of thanks from the organization, such gratitude is expressed in case of good work. This is a business document containing words of gratitude, and the reason is different: quality service, a job well done, successful cooperation, assistance or assistance. A non-commercial business letter is addressed to one person or a whole team.

What is a thank you letter

Get a letter of thanks individual person individually or in a group. This emphasizes the importance of people, their merits. Such a letter may be a response to a congratulation or invitation. Thank you letter meets all the requirements business style, it has the main parts: the header of the document, the appeal, the main text, the paper is accompanied by the signature of the head, the seal is put. The letter is written on the letterhead of the company, has a clear form, is one of the types business communication between people.

Sample

A letter of thanks is considered a business document, but some deviations from the rules are allowed here. The header is specified if necessary, it is an optional element. It contains information about the person (or people) to whom gratitude is expressed. Below is the appeal. Then words of gratitude are placed, which consist of template phrases. And at the bottom left, a signature should be put with the basic data expressing gratitude: the full name, the title of the position are indicated. All this is often done on letterhead on behalf of the head.

You can download samples of thank you letters from the Internet:

• for cooperation;
• employee
• organizations;
• teacher
• doctor;
• student;
• for help;
• for charity;
• thanks to parents, veterans, volunteers, etc.

Writing patterns may be as follows:

• Option 1:
  • The company (name) gives hearty expressions of gratitude and sincere gratitude to the company (name) and the heads of enterprises for the high-quality and timely delivery of furniture (other goods).
  • We express confidence in maintaining the existing friendly relations, we want to express hope for further mutually beneficial, fruitful cooperation.
  • Position, signature, full name.
• Option 2:
  • Dear (name, patronymic)!
  • We express our gratitude to you for your many years of work, you make a huge contribution to the development and prosperity of the company!
  • On the day of your 50th birthday, we wish you inexhaustible creative energy, accomplishment of all undertakings, further success, good health, joy, happiness!
  • Sincerely, (position) signature, full name

What do you express gratitude for in a letter?

The design of the thank-you note is done for a job well done, assistance, support. If people financially sponsored or were suppliers of equipment, furniture, and other necessary things, they can be sent gratitude by e-mail for help with expressing deep gratitude with warm words that will cheer up the addressee and inspire new good deeds.

For conscientious work

Some people devote many years to their work, they put all their efforts, they work conscientiously. They thank the employee of the organization with such a letter, it must indicate the name and patronymic of the person, how much he worked in the organization, what were the merits during this time. Write a text that mentions personal and professional quality person, the projects on which the person worked. The purpose of a thank you message is to please a person, to raise his strength to new level, so it is important to write it correctly.

Sample letter thanking an employee

1. Dear (name, patronymic)!
2. We express our gratitude to you, sincere appreciation for the fact that you have been working with us for 15 years, making a huge contribution to the development of the company!
3. On the day of your anniversary, we wish you inexhaustible creative energy, success, good health, happiness, creative achievements, material wealth!
4. Position title, signature, full name.

Gratitude for work

The immediate supervisor should write a thank you note to the employee, and then sign it. In the text, they write an appeal both to one person and to the whole team of the company. Expressed if the project was completed on time or even earlier. If the team worked smoothly and successfully, after which the company made a big profit, then the letter will also be a good form. Sample structure:

• Dear (name, patronymic or collective such and such)!
• Taking this opportunity, I would like to thank the employees of the company (name) for the service provided, high quality work, efficiency and timely assistance in solving pressing issues.
• I hope for further long-term, fruitful cooperation.
• Sincerely, (last name, first name).

For the help

Expression of gratitude in business letters often follows how some help was provided to a company or a specific person by another organization or individual. Help is expressed in moral support, organization of any event. Often help comes in the form of sponsorship funding for a company or person in their new project.

Sample thank you letter:

• Dear (yo)!
• The administration of [name] expresses its gratitude for the sponsorship in organizing the anniversary of a humanitarian university. The performances of the musicians were at the highest level, and the light show was extraordinarily beautiful! We express our special gratitude to you, because the successful implementation of this project would not have been possible without your participation.
• We wish you and the whole team (company name) health, interesting ideas, their successful implementation, good clients, the growth of professionalism.
• Sincerely, (name, surname).

Thank you for your cooperation

Sample structure:

• Dear (name, patronymic)!
• We highly appreciate working with your company. We are well aware that we owe our success, first of all, to the companies offering our services, to successful cooperation with you. We wish you and your company success and prosperity!
• Sincerely (name, surname of the head).

Not only bonuses are a tool to stimulate employees. Methods of non-material incentives also successfully cope with the tasks of maintaining a working mood in the team and strengthen the positive attitude of specialists towards the company. A thank you note is one such tool. You can write it not only for the employee. In relations with an organization with which cooperation has been or is being carried out, this form of expressing gratitude for something will also be appropriate.

When is the right time to write a thank you note?

Letters of thanks are designed to increase staff motivation to work and loyalty to the organization. As a rule, these are written and handed for any reason:

• an event in the life of an employee: for example, an anniversary, length of service, high performance labor activity;
• a significant date for the organization: the birthday of the company, the achievement of a major victory in the activities of the entire company or its division;
• professional holiday or some other solemn event.

A letter of thanks can be written for any employee of the enterprise. It is compiled on behalf of the head of the organization or the head of the department. It is allowed to express gratitude to companies in the same way: for cooperation, good work, participation in events, timely payment for goods and services, and so on. Issuing or sending a letter of thanks to a partner company will contribute to further mutually beneficial relationships.

Presentation of letters of thanks to addressees most often takes place in a solemn atmosphere.

How to properly express gratitude?

The text of the letter of thanks is written by hand, drawn up on the letterhead of the organization or printed on a special blank made of thick paper. The latter can be bought in a store or ordered in a printing services salon, taking into account the characteristics of the event.

The name of the sending company is indicated in the “header”, the last name, first name, patronymic and position of the recipient are placed below (on the right) (if the recipient is an organization, then its name is indicated with or without the details of the director), then in the center of the sheet in large print is the inscription “ A letter of thanks”, followed by a direct appeal to the addressee, the main part of the text, the signature of the compiler with the seal of the company and the date.

• Use a formal business style, except when the event dictates the possibility of using a playful tone of the letter (rare).
• The employee must be contacted in the appropriate form. Most often, the word “dear (s)” is used, after which the name and patronymic of the addressee are mentioned. Calls "dear", "dear" and the like are unacceptable.
• Avoid clichés and stamped phrases, show your imagination.
• Try to proceed from the personality of the employee or the positive qualities of the partner company. Talk to the immediate supervisor of the specialist, find out about his skills, achievements, and then, based on the information received, formulate gratitude. For example: “The administration of Luzhayka LLC highly appreciates your abilities in the field of training and supporting new employees, forming team spirit in the department." The more specifics and facts in the letter, the more valuable it will be for a person.
• Be sure to indicate the reason for which the letter is being delivered (“in connection with the overfulfillment of the department’s plan by 50%”, “on the occasion of the bank employee’s day”, and so on).
• It is advisable to use not only words of gratitude, but also warm wishes for the employee or team of the partner company, as well as express hope for further successful relationships (if appropriate).
• The award is supposed to be presented publicly, fully reading the written text.

Do not forget to check your writing for all sorts of errors (punctuation, spelling, and others). Special attention pay attention to the correctness of surnames, first names, patronymics, positions and names of organizations.

How to write a thank you letter for an employee or organization: sample texts

For many years of work

Dear Vladimir Semyonovich!

The administration of LLC "Luchik" expresses its gratitude to you for many years of work and a significant contribution to the development of our company!

You have worked for the benefit of our company for 20 years. Over the years, you have implemented many successful projects and solved many of the most difficult tasks. You are a role model among colleagues and an experienced mentor for young employees. We sincerely wish you good spirits and health, as well as inspiration for new achievements and victories!

Director of Luchik LLC S.S. Ivanov

For good work

Dear Fedor Stepanovich!

We express our sincere gratitude for your invaluable contribution to the achievement of the set goals and active participation in the activities related to the implementation of the project!

Thanks to you, our company was able to reach a new level of its development. We are ready to conquer the next peaks together with you.

We wish you to keep the same tireless energy and excitement in your work!

Director of Flame LLC F.V. Snegiryov

For conscientious work

Dear Semyon Semyonovich!

On behalf of the entire team and on my own behalf, I express my gratitude for the quality work. We know very well how much soul and talent you put into your work. You work not only in working time, but also on weekends to achieve the planned performance on time. We appreciate the huge contribution that you make to the achievement of the goals and objectives of the company.

We congratulate you on the Machine Builder's Day and sincerely wish you prosperity, further career success and personal well-being!

Director of Iskorka LLC A.A. Petrov

For contribution to development

Dear Veniamin Prokhorovich!

On the occasion of the 10th anniversary of the plant, the administration of Forward LLC expresses its endless gratitude for the contribution you have made to the development of our company!

Your high professionalism and serious approach to our common cause cause great respect. You are a wise mentor to colleagues and an incomparable expert in your field.

May you be accompanied by good luck, further professional growth and joy in all spheres of life!

Director of Forward LLC S.I. Plakhov

For cooperation

ipshnik.com

In what cases is such paper needed?

The reasons for compiling this document can be very different. So, for example, quite often they write a letter of thanks kindergarten. This may be on the occasion of the participation of the team in any cultural event, competition, competition. Often write a thank you letter to the teacher. The time a child spends at school is of particular importance to him. Of course, many parents tend to express their gratitude to the teachers.

As a rule, the paper is drawn up to graduation party, in the last year of schooling. Along with this, the teaching staff can write a letter of thanks to the parent for his active participation in the life of the class or school. It is also customary in business circles to send such documents. This is considered a sign of good taste, a manifestation of respect for partners. The head of one enterprise can send a letter of thanks for cooperation to the director of another organization. In addition, it is customary in companies to notice the achievements and good work of specialists. In such cases, the manager can write a letter of thanks to the employee, noting and encouraging him and his activity.

Content Features

How to write a thank you letter? First of all, pathos should be avoided. When writing a letter, you do not need to be hypocritical, exaggerate the actions of the addressee. It is also advisable not to use empty and loud phrases. The greatest value in this case will represent sincerity, simplicity of presentation. For example, if a letter is written to a teacher, then it should be noted that his activities left a good memory of him as a person, we can also say that he contributed to the formation of the personality of the students.

The teacher will also be pleased to read about specific instructions that helped to make an important decision at the right time. The letter should be thanked for the knowledge that the teacher gave, for his reverent attitude towards the pupils. At the same time, when expressing your thoughts, arrogance should be avoided - it will give a negative reaction. In the letter, it is important to make it clear to the teacher that only warm feelings and respect remain for him.

Important point

It should be remembered that a thank you letter is always welcome. Not so many people take the time to mark the activities of this or that person or enterprise in this form. For example, an employee of an organization will be very pleased to receive a letter of thanks for his contribution to the development of the company. This will indicate that the activity of the specialist did not go unnoticed and really contributed to the achievement of some important results. In general, the letter of thanks is not so long and voluminous in content. But even a few lines will give strength to the addressee, please him.

Thank you letter: sample

Usually the presentation is carried out in an arbitrary form. But at the same time, it is worth remembering that this is a business document. In this regard, some rules should be observed when compiling. The enterprise may have its own form for such documents. For example, if the leadership of the preschool educational institution or the school decided to send a letter of thanks to the family of the pupil. In such cases, the details of the organization are present on the form. The document should follow the structure:

• Hat. It should indicate the addressee. It can be an enterprise or a specific person to whom, in fact, gratitude is expressed. However, this item is considered optional.
• Appeal.
• Content. This should be the essence of the letter.
• Information about the compiler.

Let's consider these points in more detail.

Appeal

At enterprises, the wording “Dear (th) ...” is traditionally adopted. Such an appeal indicates a respectful attitude towards the addressee. When composing a letter, it is not recommended to use the phrases “Dear (s)” or “Madam (sir)”. If, for example, an employee is encouraged, then such treatment will look somewhat awkward and even insincere.

In the end, such wording does not correspond to the norms of official business style adopted today.

I and patronymic after the appeal “Dear (th)” will be appropriate for personal gratitude. If the document is addressed to the staff of the enterprise, then the phrase “Dear colleagues” is more suitable here. Further in the content, it will be possible to clarify to which team the appeal is addressed. If the letter is sent to another enterprise, then it is addressed to the head. The content expresses gratitude to the whole company or a certain team.

Information about the compiler

It is more expedient to indicate who exactly expresses gratitude after the appeal. The initiator can be both the management of the enterprise and a structural unit. For example:

• "OOO (name) thanks ...".
• "Management of the company (name) ...".
• “Accounting of the company (name ...”, etc.)

In this case, it should be noted that, on behalf of the enterprise, they usually thank the other organization as a whole for providing an opportunity, supplying a product or providing a service. If the document is sent to the team or employee of your own company, then you need to state the essence on behalf of the management:

• "We sincerely thank you..."
• "We are grateful..."
• “On behalf of the entire enterprise, I would like to thank…”.

The following phrase will look very solemn and unconventional:

“I, as the director of the company, would like to express my gratitude with all my heart…”.

This option is used in exceptional cases. For example, if you should mark a contribution that was of great importance to the enterprise.

Destination

You can thank one person, and the team, and the department, and the enterprise. Individual appreciation sets the employee apart from the rest of the staff. So the management notes his professionalism, skills, abilities, achievements for the benefit of the organization:

• "Thank you…".
• “On behalf of the entire company, I would like to express my gratitude to you…”.

If the letter is addressed to the manager with gratitude to the entire enterprise for the services provided, goods delivered, and so on, then in the content it is necessary to clarify to whom exactly it is expressed:

• "Company (name) expresses gratitude to your organization ...".
• “We sincerely want to thank the staff of your enterprise…”.

If the manager addresses the team of his company, then it will not be superfluous to list the employees:

"Dear colleagues! As a director, I am sincerely grateful to the staff of the accounting department of our enterprise, namely…”.

If there are many employees in the structural unit, then it is not worth listing their names. Here it is better to contact the head of the department:

"Dear colleagues! I, as a director, express my deep gratitude to the accounting department under the leadership of ... ".

What are they grateful for?

Thank you always for something. The appeal should not express gratitude "for everything." In this case, there is nothing specific, it will be somewhat incomprehensible to the addressee. A person should know what exactly he is grateful for. Thank you for many moments. For example, if an appeal is sent to an employee, then one can note his professionalism, vigilance, perseverance shown in some situations:

“We express our gratitude for the creative work, devotion to the enterprise for 20 years, loyalty in work, and we also want to note your high professionalism, determination, leadership qualities, which contributed to the achievement of significant success and allowed the enterprise to take leading place in the market among competitors.

Business partners can be thanked for timely support, equipment, services, and so on:

"JSC (name) sincerely thanks LLC (name) for the opportunity to participate in the exhibition dedicated to ...".

Finally

It will not be superfluous in the letter to detail what exactly turned out well. It is this moment that gives individuality to the whole appeal. It should also be remembered that a thank you letter is positive. Therefore, it is advisable to look into the future in circulation:

"We wish your enterprise prosperity."

Before the traditional conclusion, one should also express the hope for continued cooperation. At the end of the appeal, they usually write: “With respect (position, full name)”.

businessman.ru

A thank you note is a business document that includes words of gratitude expressed to a specific person or organization for some reason. An example would be gratitude for professionalism, quality of services rendered, excellent studies, etc. A letter of thanks can be an independent document or be a response to any initiative (congratulatory letter, invitation).

To whom do they write thank you letters?

Finding a reason to write a thank you note is not difficult. This document is considered a sign of good taste in any organization or business community. With it, you can express respect for your colleagues, sponsors, customers or investors. Letters of thanks addressed to an employee for a significant contribution to the development of an enterprise, industry or any important project are especially appreciated. This speaks of respect and attention to the person, and this is always pleasant and unexpected.

Letters of thanks are most often written to the following people:

• employees and clients of various enterprises and organizations;
• business partners and investors;
• schoolchildren and students showing outstanding academic achievement (a letter of thanks is often addressed to their parents);
• scientists for their contribution to the development of science and the industry as a whole;
• athletes and their coaches;
• anniversaries on birthdays, relatives and friends on memorable dates.

Writing a thank you note is also a great example of after sales service. According to Alexey Ivanov (general director of the MasterUm marketing agency), this method increases sales and creates a strong client base of loyal customers. At the same time, a letter of thanks must be written by hand, avoiding stereotyped phrases and expressions as much as possible - find an individual approach to each person. This attitude suggests that the director always has time for each client.

Another example is told by Alexey Dmitriev (general director for corporate promotion Enter networks). In their organization, every month, several employees are selected who have shown high performance for certain period. Such an assessment is very subjective, but, despite this, the productivity of the enterprise increases significantly. The award ceremony takes place in a formal setting in the conference room, where each employee receives the appropriate recognition.

You can write a thank you note for almost anything. Every action that has benefited you can be regarded as a reason for writing this document. The more unexpected the thank you letter, the better for you and the more pleasant for the person who received it.

How to write a thank you letter?

Usually, there are no special requirements for the design and structure of writing a thank you letter - it can be drawn up in any form. Despite this, it is still a business document. There are some canons and wishes for the structure of the letter:

• Document header. Its presence is optional, it is written only when necessary. Placed in the upper right corner of the document. It contains information about the person or company to whom gratitude is expressed: the name, position held, the name and initials of the person.
• Direct appeal. The surname and name of the person to whom the letter or the name of the organization is dedicated are entered.
• Main part. Actually, the very words of gratitude. It is better to start with some template phrase (“Let me express my gratitude ...”, “We are grateful to you for ...”, “We express our gratitude ...”, etc.).
• Signature. In the lower left corner, the name and position of the person expressing gratitude are indicated, his signature is put.

Composing a Thank You Letter: Step by Step Instructions

The design and preparation of a thank you letter has a clear sequence. By following it, you will be able to preserve the structure and logic of the narrative, convey your message to the addressee as clearly and naturally as possible.

Contact the recipient

If the letter is addressed to an employee of your company, then use the appeal "Dear (aya-) ...". Such a beginning emphasizes respect for the interlocutor. Avoid insincere appeals like "Sir ..." or "Dear (s) ...". They look unnatural and awkward, completely breaking the official tone of the letter. The appeal "Dear (s) ..." is permissible only if you are in a sufficiently warm relationship with the recipient.

If you want to express gratitude to your team, then the appeal “Dear colleagues!” In the text of the letter, be sure to specify who exactly you are thanking. If the final addressee is a partner company or investor, then at the beginning it is allowed to address the head, and in the main part - a mention of the organization and even specific individuals.

Indicate the person who initiated

Note who is thanking whom. A thank you note can be sent on behalf of an organization, a group of people, or you personally. For example:

• “LLC Zeleny Mir expresses its gratitude”;
• "The management of the company" AI Electronics "...";
• "On behalf of the team of Stroykom-1 LLC and on my own behalf, I express my gratitude."

The beginning will be rather non-standard and solemn: “I, as the director of Recreator LLC, want to sincerely thank you ...”. This wording is used in situations where gratitude is expressed for a contribution that is significant for the entire enterprise or organization.

Specify the recipient of the letter

The letter can be sent in relation to the whole company, its director, team or a specific employee. Due to individualization, you can single out a certain employee and thank him for his professionalism, achievements and discoveries. In such a situation, an appeal to "you" is necessary. For example, “On behalf of the entire organization, I want to thank you”; "Thank you for..."

If you are addressing partners or a team, then it is permissible to use the following addresses:

• indicate to whom the gratitude is directed: “We express our sincere gratitude to the staff of your company”, “AI Electronics thanks your organization”;
• when referring to the team, it will be useful to indicate several persons (but not more than 5-7 people). For example, “Dear colleagues! I, as a director, express my sincere gratitude to the staff of the financial department of our company, namely…”;
• if the team of the department is large enough, then there is no need to list everyone by name - it will be enough just to mention the head of this department.

Note what you are grateful for

Always indicate what specifically you are thankful for. Avoid vague wording, without any specifics: “Dear…! The team of the organization expresses its gratitude to you for everything you have done for us.” Such a construction of a phrase is wrong - a person immediately sees the template and does not feel an individual approach to writing a letter.

So why express gratitude? It largely depends on the occasion. If a letter of thanks is sent to an employee of your company, then you can praise him for his professionalism and achievement of success in his field. Thanks to partners and investors for their help, opportunities, technical equipment, services, rental of premises, etc. A properly composed gratitude looks like this: “Dear ...! The team of the company expresses its gratitude to you for your help in developing partnerships and the space provided to accommodate the equipment of the financial and analytical department of our company.”

Detail the body of the letter

Concretize gratitude, dwell on the details that worked out especially well for the recipient of the thank you letter. It is this part that makes this document so valuable and individual. The recipient will feel sincere attention from the sender, feel his contribution to the development of a common cause or a separate area.

Try not to resort to outright flattery. Most often, it all depends on the wording - expressions like "Unparalleled", "incomparable", "on top", etc. should be excluded from the text. Be specific about what you are praising the recipient for. If this is really important for him, then you don’t have to stoop to formulaic phrases and formulations.

Write wishes to the recipient for the future

A thank you note is a document with a positive message. Try to predict the development of events, look into the future and wish a few nice words to the addressee. For example, "I wish you new creative ideas, creative success and inexhaustible optimism." In the same part, you can express your hope for further cooperation. If you do not do this, then the letter of thanks automatically acquires a certain shade of farewell. Add the phrase “We look forward to productive cooperation with you in the future” at the end, and the document will take on a completely different shade.

Review and proofread your thank you note

The last stage is the proofreading and correction of the left document. This step involves:

• assessment of the volume of a thank you letter: average volume - half an A4 sheet;
• checking the text for the absence of grammatical and punctuation errors - an illiterate letter can completely spoil the impression of the sender;
• removal of unnecessary verbosity - there is no need to highlight each item separately (except for the very word "Thank you" or "I express gratitude");
• assessment of stylistic constancy: follow the logic and style of the narration - the letter should not contain phrases that stand out from the business style of speech;
• as soon as you have reread the letter and edited it, immediately send it to the recipient - the faster you send this document, the more effective and memorable it will be.

What should not be in a thank you letter?

When writing a thank you letter, you should avoid:

1. Familiarity. A thank you note is first and foremost a business document. The appeal and style of it must be sustained appropriately.
2. Excessive detail, use of statistics or numbers for clarity. In order to say "Thank you", it is not at all necessary to resort to these methods - they make the letter more cumbersome and difficult to understand.
3. Mentioning errors that arose in the process of cooperation. The thank you letter should include only the best that the joint work with the recipient of the message has brought.
4. Grammar, punctuation and stylistic errors.

5 tips to make your thank you letter better

Writing a good thank you letter is hard work. Few people manage to do it the first time - training is needed in order to “fill” their hand. There are several simple tips to help make your thank you letter better:

1. Try to issue a letter of thanks on company letterhead (if we are talking about business documentation). If your company does not have its own form, then it is advisable to have one - it can be useful for other documents.
2. Fill out a thank you note by hand. This will show that you always have time to say "Thank you". If you are too busy, then at least put your own signature - a person is always pleased with the attention.
3. Don't choose too large a template. The ideal option is a card in a neutral color (white or cream) with embossed "Thank you" or "I express gratitude" on the front side.
4. Pay special attention to handwriting. If you are not completely sure of the legibility and quality of handwriting, then show a sample to a person close to you. In the most extreme case, writing a letter by a third party is acceptable (but the signature must be yours!).
5. Don't have the recipient's email address? Hand the envelope over to him or send an email. The second option is also preferable if communication with the customer or partner took place online. Compose the text of the letter yourself, do not copy templates from the Internet. The downside of such letters is a high probability of being ignored or automatically placed in the "Spam" section.

Thank You Letter Sample

Many people find it much more convenient to write a thank you note after viewing a sample. From such an example, one can borrow appeals and turns of speech, some phrases and phrases.

An example of a thank you letter for cooperation

Invest Center LLC expresses its sincere appreciation and gratitude to MebelStroy OJSC for the uninterrupted and prompt delivery of furniture in 2014.

Stable shipments gave us the opportunity to complete the project on time and significantly expand our customer base.

We hope to maintain friendly relations between our companies and sincerely wish further fruitful cooperation.

Director of LLC "Invest-Center" L.V. Perehvatov

An example of a thank you letter to an employee

Dear Petr Mikhailovich!

We are sincerely grateful to you for the fact that you have been working in our team for 15 years and making an invaluable contribution to the development and promotion of the company! Thanks to your professionalism, we are able to carry out a difficult, but at the same time very important task - to develop and improve the mechanical engineering of our country!

On the day of your 60th birthday, I would like to wish you endless creative energy, the fulfillment of all plans and undertakings, health and family happiness!

I am deeply grateful, director of LLC "Mashinstroy" Yuryev K.V.

What are the benefits of thank you letters?

Thank you letters are an essential element business etiquette. Their use in practice is necessary for the following reasons:

• transition to a more personal level of relationships: communication in this way is pleasant for both the employee of the company and the partner company;
• increase customer loyalty to your company or brand;
• "animate" and "revitalize" your company - get out of the abundance of gray faceless organizations and demonstrate care for customers or partners with a thank you letter;
• maintaining long-term cooperation through a letter of thanks;
• customers who receive a thank you letter are more likely to make subsequent purchases, and so are partners - you can look forward to long-term cooperation thanks to this business document.

The more individually and professionally written a thank you letter, the greater the chance that the recipient will really experience warm emotions and feel attention from you. Remember: writing business documentation is a skill that can and should be developed.

www.unisender.com

Option number 1

Dear ladies and gentlemen (colleagues, guests, friends, etc., insert what you need here)!

I am grateful to everyone who has gathered in this hall to congratulate us. I want to thank everyone who was with me on the way to this award, everyone who spent their time and effort and helped. I also thank everyone who provided the opportunity to excel and show the result. I also thank the organizers of this event for bringing us all here. I am glad to receive this certificate today as a reward (a gift, an award, a souvenir - insert the right one) and I am sure that we will have new opportunities ahead to win new awards. This memorable gift will remind me of the difficult, but wonderful minutes on the way to success (award), spent in joint work(study). Thank you everybody.

Option number 2

Dear friends (colleagues, organizers of the event, classmates, etc. - insert the right one).

I am very grateful to everyone for today's award. I want to say thank you to everyone who did so much so that I could receive this gift today (diploma, award, souvenir). I also thank everyone who provided the opportunity to prove themselves and created the conditions so that I could earn this award. It is very valuable for me and I consider it a gift to everyone who participated in a difficult but exciting process (here indicate the name of the process for which the award is given: for a completed project, order, study, event, etc.). Thanks to him, I not only achieved some success, but also spent many pleasant moments in the company of wonderful people and made wonderful friends. This award (insert the name of the award: diploma, prize, medal, souvenir, etc.) will always remind me of you. Thank you.

Option number 3

Dear colleagues, friends and invited (guests of the event)!

I want to express my gratitude for this award and wish all of us new discoveries, new opportunities to prove ourselves and deserve new awards. I also want to wish that the results of our work (here you can list which ones) are in demand, bring benefits and serve as a springboard for new achievements.

Thanks to everyone who helped achieve the results, I wish everyone recognition of their merits and thank you for choosing me as the winner of this competition (recipient of an award, winner of a promotion, project leader, etc. - here you can name who you were chosen and what you were awarded for) .

Option number 4

Dear friends, colleagues, event organizers and guests! Glad to welcome you! (Here it is necessary to mention those who are really present, i.e. - colleagues, if they are ... friends - if they are, etc.).

Thank you for this award. I also thank everyone who helped me get it - this is your award too. It will serve as a reminder to me of the wonderful time spent with you. One day, when the carriage turns into a pumpkin and everyone forgets about such a super-specialist like me, this certificate (gift, award, medal, etc.) will tell me about me and all of us, about how cool I used to be, standing on this stage and accepting congratulations. Thank you for these pleasant moments.

Option number 5

Dear friends! I am glad to receive this award today and sincerely thank everyone who helped me become the best (here you can indicate exactly who the best you managed to become. For example: the best mechanic of the second workshop of the Dragonfly Inc. plant). I wish all of us new interesting projects, achievements and new victories. Congratulations to all today's winners (nominees, prize-winners, etc. - insert the right one). Thanks everyone.

Option number 6

I am very pleased and very pleased to receive this award now. Why, I'm just bursting with pride to stand on this stage and be among the awardees. Of course, this award is not only mine, but also of my team. She (the team) is my adviser, my support and my judge. Guys, this is our common victory, it is absolutely deserved and I thank you for it and for being there. Thank you.

Option number 7

Dear participants, I am glad to welcome you! Taking this opportunity, I want to congratulate everyone on the holiday (specify which one, or name the upcoming holiday) and wish everyone further growth, development and prosperity, success, health and well-being. Thank you for this award and congratulations to everyone who took part in this (please specify what you are being awarded for and in which you were not the only one) on the wonderful results. I believe that each of the participants deserves recognition and all kinds of praise.

I also thank my friends and relatives for their support, the organizers for arranging this event, which brought us all together. My sincere gratitude to you.

Option number 8

Ladies and Gentlemen! I did not plan to be among the awardees today and did not prepare a speech in advance. Therefore, I apologize for the modest impromptu.

Today's award is unexpected for me, because I had to compete with very worthy people. Their achievements are no less significant, no less bright and no less important. Therefore, I will regard my victory as a common victory for our entire team (office, company, workshop, factory, school class, group at the institute, etc. - name the appropriate one here). Thank you very much to everyone and thank you to everyone who voted for me (if the winner, winner, recipient was chosen by voting), cheered, supported. Well, we will continue to work, grow and develop, and we will try to get worthy results in the future (we can add: worthy results for the benefit of the city, society, science, economy, ecology, technology, etc. - here you need to insert that area, for the benefit of which your team or organization works). Thank you all.

Option number 9

Ladies and gentlemen. Thank you for this award and the honor of accepting it. Of course, it would have been impossible to receive this memorable gift without the support of colleagues (team) and I thank everyone who took part in (here indicate what exactly you all took part in). This time was not easy, but interesting, eventful and productive for me, and I hope that for everyone who helped and supported it was also interesting. I hope that no less fruitful activity awaits us in the future. Thank you.

Option number 10

For me, today's award was unexpected and very pleasant. Many people would like to say words of gratitude for the fact that such results have become possible (you can indicate what results are in question). I am very worried and I ask you to forgive me if I don’t remember someone, because there are a lot of those who deserve gratitude.

First, I would like to thank the sponsors of the project for their financial support, without which it would not have been possible to implement our project.

The leader of our project deserves every gratitude for being a real support, protector and support to us and our project.

I also want to thank my team and each individual for their contribution to the common cause.

I want to thank my students for their positive attitude and activity, for optimism and hopes, for their imagination and creativity, for the constant desire to develop and push everyone forward towards the goal.

Of course, thanks to all relatives and friends (meaning relatives and friends of absolutely everyone who was related to the results achieved) for the fact that one way or another they had to participate in our project - everyone helped in whatever way they could, some with advice, and someone with their hands, some with the necessary specialists, and others with patience (here it’s easy to list who made what contribution to the common cause). For the patience of our loved ones - I especially thank you. Without him, we would not have succeeded.

Now, I hope they see that it was needed not only by us and them, but also by many other people. Today's award is their rightful award. Thank you.

woman-gu.ru

Examples of texts of a thank you letter to an employee for various merits

For participation in the event

There are situations in which the management of the company rewards an employee with a letter of thanks after his participation in an important event or for organizing it. In this case, the document can be formatted in this way.

THANK YOU LETTER

Spektr LLC

Dear Larisa Grigorievna!

On behalf of Spektr LLC, we would like to thank you for your active participation in the Golden Autumn event. Your performance was at the highest level, the composition that you performed did not leave indifferent any guest present in the hall! We express our deep gratitude, because without you the implementation of this project would not have been possible. We wish you good health, good luck, creative prosperity!

Sincerely, the team of Spectr LLC

For good work and many years of work

The head of the company can thank the employee with an appropriate letter when he achieves certain professional goals, as well as in the case of constant proper performance of his duties, while the text notes good job employee, his contribution to development, many years of work, successes achieved. In this case, the document can be issued in the following form.

THANK YOU LETTER

Dear Artur Olegovich!

We sincerely express our gratitude to you on behalf of our entire company for the fact that you have been working conscientiously in our team for several years now. Your many years of work, professionalism, responsibility, constant desire to prove yourself as a leader are very important qualities for us. Thank you for trying to improve the quality of our company.

We sincerely wish you further professional success and achievement of your goals. May optimism and business spirit never leave you!

Sincerely, Mitin E. A.

Director of the company "Arfa"

In connection with retirement

If an employee who is retiring has made an invaluable contribution to the development of the company, regularly and fully fulfills his official duties, the management of the organization has the right to reward the employee with a letter of thanks for many years of work in the event of his retirement. In this case, the following paper design option is allowed for an employee retiring.

THANK YOU LETTER

Dear Tatyana Stanislavovna!

We want to admit that we are very sorry to part with you! We express our deep gratitude for the fact that you have chosen our company for a long-term long-term cooperation. Your contribution to its development is invaluable. You have all the qualities of a leader - honesty, conscientiousness, diligence, purposefulness, the ability to find an approach to each subordinate. Thanks to you, we have fulfilled an important mission - we have achieved significant success in the field of metallurgy.

So let me congratulate you on your retirement! We wish you to remain the same purposeful and creative person. Remember - retirement is a kind of beginning of a new life. Good health, happiness and success in your new endeavors!

Sincerely, Ivanov Maxim Vadimovich

General Director of Rassvet

www.blandoc.ru

Regulatory documents

In the field of labor relations between the side of the employee and, accordingly, the employer, there are many regulatory legal acts. So, for example, the most important legislative act on labor, namely, labor Code in his articles also mentions the possibility of rewarding an employee, as well as entering this fact into work book. It says in article 66, namely paragraph four.

The instructions on maintaining and storing work books, approved by the government of our country, also mention the possibility of entering this fact into the work form. This is stated in article 1 of the fourth part.

Based on all the listed acts, it is very easy to imagine exactly how to make an entry about the promotion in the work book.

What entries does the work book provide in terms of encouraging employees?

Incentives in the organization have different kind. These include:

• giving any valuable gift;
• announcement of gratitude to the employee for the organization;
• awarding an employee a bonus in cash;
• placement on the organizational board of honor or book of honor, respectively.

If speak about awards that can be awarded to an employee, they may also have different kinds . These include:

• state awards;
• certificates of honor, diplomas and signs;
• incentives in various forms.

Of course, this is not the whole complete list, and the legislator assumes a greater number of various employee awards for merit. Many species are associated with a specific activity that workers perform.

Due to such a wide variety of incentives, entries in the work book cannot be generalized, but are made in different ways depending on their form.

Based on the above types of incentives, depending on the situation, an appropriate entry is made in the labor record. For example: “Awarded with a diploma for many years of conscientious work” or “Awarded with a diploma for contribution to the development of information technology.”


As an example, we can cite a record of awarding an order: "Awarded the Order of Merit to the Fatherland, 3rd class."

As for other types of awards and gifts, it is appropriate to give the following example: “Awarded with a valuable gift for active participation in the preparation of the exhibition. Also, awards may be present in the entry in the work book about military service.

Step-by-step instructions for awards

Each personnel officer should know how to enter such information into a work book. This is written both in the instructions on the storage and maintenance of work books, and in the internal instructions of personnel officers.

In order to repeat long-studied information or learn something new, we will once again remind you how to enter information about the employee’s reward in his labor document, containing information about the experience and places of work.

The main thing in the issue of correct design is the ability to carry out work in stages - this guarantees the correct result on the basis of the entry.

1. First thing the personnel officer must raise the personal file of the employee.
2. His work book should be found in it.
3. An order should be issued to the organization, which would already say that certain worker or employees are announced for a reward.
4. The order must be handed over for familiarization to the employee or employees assigned to the awards.
5. Further, the personnel officer opens a section in the work book devoted to information about awards.
6. In the first column a certain serial number is put, which corresponds to the Arabic numbering.
7. In the second column information is given on the date in accordance with which the decision on the award was made and, accordingly, an entry was made in the work book.
8. In the third column information is given about who the employee was awarded. As a rule, this is the name of the relevant organization or division within it, in which the employee operates.
9. In the same third paragraph a new line gives information about the award, as well as a brief description of the merits that contributed to its issuance. Examples are given in the paragraph above.
10. finishing touch- setting the number of the order in the fourth column, in accordance with which the entry is made. Both the number of the order and the date of its release are written. Then the seal of the organization and the signature of the head or his deputy are put. On this, the filling of labor can be considered completed.

You need to fill in the columns only with a black or blue pen and, if possible, in legible handwriting.

In the presence of disciplinary actions, they are recorded in accordance with the rules described here.

Information about awards in the work book - sample:

On what basis?

The basis for making an entry about the award in the work book, in addition to the fact of the award itself, is an order. This document published by the organization in the form local normative act on behalf of the head or deputy head.

The order must be posted on common place review in order to familiarize employees with its content.

If the employee was issued a certificate, then its text is also necessary for keeping an entry in the work book. The text of the diploma is succinctly retold in the column of information about the award.

Thank you procedure

Gratitude is a verbal “thank you” to an employee for his work. Gratitude can be extolled in the form of a certificate, diploma, letter or memorable gift. As a rule, gratitude is issued on a special form. Such encouragement of an employee is a whole event and must certainly be reflected in the work book.

About, how to make an appropriate entry in the labor, we will explain below.

1. An employee of the personnel department or the employer must issue an order for the organization to assign gratitude to a specific employee.
2. Next comes the personal file of the employee, the workbook is retrieved.
3. In labor we find a reversal dedicated to entering information about employee awards.
4. Finding the leftmost column and in it we indicate the serial number, taking into account the Arabic numbering. If there are no records, then we put the number one, if there are records, we put the next one in numerical order, after the previous one.
5. Then, in the second column on the left we put the date indicating the moment the letter of thanks was issued.
6. In the third column write the name of the organization, and then write information about the presentation of gratitude. It should look something like this: “OOO Dandelion. Thank you for your help in decorating the annual talent show.”
7. Now, we write the number of the order in accordance with which the citizen was awarded.
8. We put the seal of the organization and the signature of the head or deputy.

When correct design we send the labor to the employee's personal file.

An entry about announcing gratitude in a work book - a sample:

An entry about gratitude in the work book is made on the basis of two documents. First, it is, of course, thank you letter, which is signed by the head of the organization and transferred to the employee for his merits.

The second document is order, having its set date and number.

A letter of thanks is given much later than the order is issued.

The order gives a decoding of the merits of the employee, and also describes in detail who this gratitude is assigned to. As a rule, the order should be posted for public viewing, for example, on a stand so that employees can familiarize themselves with it. On the basis of the order, a work book is filled out, as well as the letter or letter itself.

What gives gratitude in labor?

A record of gratitude in labor gives a decisive value. Unfortunately, the methodology for calculating the length of service according to the work book does not take into account gratitude, but encouragement, firstly, it enhances employee prestige in the eyes of its leaders. The employee has acquired a good reputation, he will be trusted and other employees will want to match their hardworking colleague.

Secondly, when the device is on new job, the employee will immediately be in good standing. He will no doubt be trusted with difficult tasks, and this will also contribute to rapid career advancement.

How to make other records of employee incentives?

If the employee was rewarded in a different way than gratitude or reward, then this should also be indicated in the work book. Labor practice knows many cases when records of various kinds of awards were interpreted incorrectly in labor practice.

That is why, in order to independently make a new entry in the labor, you need to remember a number of basic rules.

Also, do not forget that the promotion information should contain information regarding the name of the organization, the type of award and data on what exactly it was awarded for. Be sure to include the date and order number. Only after you complete all the points of this article, the entry you made in the labor will be considered valid.

Record of promotion in the work book - sample:

Additional information on the video:

The section "information about the award" is over

If an employee is constantly rewarded and, in principle, very hardworking, then surely the page devoted to awards and other incentives can quickly come to an end. What should an HR officer do in such a situation?

The answer to this question is simple.

on awards and incentives and place in the labor, putting on it the seal of the organization and the signature of the head.

After that, you can safely make new entries of various kinds about rewards on newly printed sheets.

A certificate of honor is a type of award, therefore, if there are determining factors, it should be mentioned in the work book. What are these determining factors? The fact is that before entering any data on awards into the work book, an order is issued. If the order was not issued - information about the literacy is not desirable for inclusion in the labor.

Many employers do not consider a certificate of honor to be a reward, therefore, as a result, they do not issue orders.

That is why the question with an honorary diploma is often controversial, but now you know exactly how to answer it correctly.

Entry in the work book on awarding a certificate of honor - sample:

Entry fee

An organization may be fined if:

• information about the promotion is not true;
• information was not entered, despite the presence of an order;
• the information was entered despite the fact that the order was not issued;
• information entered incorrectly.

As a rule, all these cases are grounds for an administrative fine in relation to the organization as a whole. A fine is imposed in the amount of three hundred to five hundred rubles.

Conclusion

Incentives in the organization are a great tool for improving performance.

Documentation of incentives is a secondary issue rather than a primary one, but it should also be treated very carefully, because the work book is the face of its owner, and most importantly, it shows the professionalism of the personnel department. You can find out how to properly issue an entry when renaming an organization here.

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We will tell you how you can thank an employee for his work and how to arrange it.

Labor law allows to encourage employees who conscientiously fulfill their duties, both financially and non-materially (part 1 of article 191 of the Labor Code of the Russian Federation). One of the ways of non-material encouragement is gratitude for the work.

Gratitude to the employee for the achievement of merit

First of all, the employer needs to determine for what achievements it is worth declaring an employee thanks for the work. As a rule, these achievements include:

• improvement in production indicators compared to the same period last year;
• significant overfulfillment of the plan;
• successful participation in activities of great importance to the organization;
• successful implementation of large projects;
• rationalization proposals;
• improvement of labor organization;
• active mentoring of young professionals.

The procedure for declaring gratitude for work, including for what merits it can be declared, follows in the local normative act organizations. You can compose this act document as shown below.

Sample letter of thanks for work

Application for commendation for work

So, one or more employees of the organization especially distinguished themselves in their work. In this case, their immediate supervisor draws up a petition to present them for promotion. If the employees who have proven themselves are heads of departments, it is not necessary to issue a petition, an order from the head of the organization is sufficient.

A motion requesting that the employee be informed thanks for the work, is compiled in an arbitrary form. It should reflect the following data:

• surname, name, patronymic of the employee;
• position held;
• structural subdivision;
• basis for submission to promotion (achievement).

In some cases, if necessary, additional information is indicated, such as length of service, date of birth (if the announcement of gratitude is timed, for example, for an anniversary), education, etc.

In a number of organizations, it is customary to attach documents confirming the achievements of employees to the application. These can be reports, statements, graphs, charts, which reflect the numerical indicators of the specialist's work activity. If it is impossible to express labor efficiency in digital terms, a description of the employee's success by his immediate supervisor is sufficient. In addition, the document, if desired, is supplemented by the characteristics of the employee.

The application can be made as shown below.

Sample letter of appreciation for work

Appreciation letter for work

After the application is approved by the head of the organization, it is usually transferred to the personnel department, where a draft order is being prepared to declare gratitude to the employee for his work. In this case, you can use the forms of orders No. T-11 or T-11a, which are approved by the Decree of the State Statistics Committee of Russia dated 01/05/2004 No. 1 (sample below). The encouraged employee must be familiar with the order against signature.

Entering in the work book of gratitude for the work

On the basis of the order, an entry is made in the work book of the awarded employee that he has been declared thanks for the work. The procedure for making an entry in the work book about encouraging an employee, including declaring gratitude to him, is regulated by paragraph 4 of the Instructions for filling out work books, which was approved by Decree of the Ministry of Labor of Russia dated 10.10.2003 No. 69.

The step-by-step procedure for making an entry about the announcement of gratitude to the employee in the work book in the "Information on the award" section looks like this (sample below):

• in column 3 (in the form of a heading) we enter the full name of the organization, as well as the abbreviated name of the organization (if any);
• column 1 - the serial number of the entry (numbering, increasing during the entire period of the employee's labor activity);
• column 2 - date of awarding;
• column 3 - by whom the employee was awarded, for what achievements and what award;
• column 4 - the name of the document on the basis of which the entry was made, with reference to its date and number.

Sample of filling out a work book

№ records				Intelligence about the award (encouragement)	Name, date and number document, based whom entry made
				Limited
				responsibility
				"Magic Lantern"
				(LLC Magic
				Gratitude declared
				for successfully implemented
				rationalization
				suggestions and active
				participation in the liquidation of the accident

thank you letter for work

Recognition of the merits of the employee to the company, most likely, will be expressed in writing. There is no established form of the document, it is developed at the enterprise independently, therefore appearance The form depends only on the imagination of the employer. This can be the letterhead of the organization, and a special “Gratitude” form printed in the printing house, and a postcard, and a letter in a frame.

The text is compiled depending on the circumstances and in relation to a particular employee. The form indicates to whom it is announced thanks for the work and for what. The document must be signed by the head of the organization. Additionally, members of the board of directors or honored employees of the company, for example, veterans, mentors (sample below) can put their signatures.

Most often, gratitude for the work is announced to the employee in the presence of the entire team of the company or employees. structural unit. Often he is given a gift or cash reward. It all depends on what is indicated in the provision on employee incentives.

The work book contains not only personal data about the employee and his professional activity, but also information about awards.

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The entry is made after the preparation of the corresponding order by the management.

word of law

In 2004 came into force legislative changes regarding the rules for maintaining work books - employers were offered an updated sample document (Resolution No. 225).

In this regard, the procedure for filling out and storing "working passports" has changed - the Ministry of Labor presented new instruction for maintaining personnel records.

In accordance with it, the following information is entered in the section of the work book "Information on incentives":

• on rewards for achieving success in work in accordance with the Federal Law "On the role of teams in the management of enterprises";
• notes on incentives received in the agricultural sector;
• information about rewards for success in the organization, at the enterprise, etc., provided for by the provisions of the Charter and disciplinary rules.

The possibility of entering data on incentives in the work book is also provided for by the Labor Code of the Russian Federation.

Article 191 states that employees who perform their duties in good faith are entitled to receive incentives, which can be material and non-material. The latter can be reflected in the labor.

What information needs to be entered?

Each company has a charter and other internal documentation. They provide for various kinds of incentives for employees (for example, the title of the best employee).

Candidates of workers who have merits that are especially significant for the country are nominated for state awards.

Bonuses received by an employee according to internal regulations are not considered promotions.

So, in the section "Information about awards" contains information about labor achievements:

• state awards and titles, certified by documents indicating the essence of the achievement;
• honorary titles, diplomas, insignia, diplomas;
• other incentives statutory and the articles of association of the company.

Material rewards paid on a regular basis for the performance labor function, are not included in the labor force.

What will it give the employee?

The record of promotion in the work book is of great importance for the employee.

Gratitude increases the prestige of the employee in the eyes of management and the chances of occupying a higher position. The employee acquires a positive reputation, which makes the rest of the team follow his example and achieve high performance in work.

When applying for a new job, a person will immediately be in good standing.

The authorities will be able to trust him with complex tasks, which again contributes to the rapid career growth. Therefore, even if the employer did not mention the reward for a difficult task, it is better to hint to him that it would be nice to get it (meaning - intangible).

Employers themselves strive to reward diligent workers, especially if the tasks are put forward in a short time.

Employees who constantly strive to improve productivity and product quality, offer innovative ideas and show brilliant results are worthy of encouragement.

Encouragement may take the form of announcing gratitude, bonuses, awarding a valuable gift or certificate of honor, entering the Honor Board, etc. Material reward may be a certain amount or percentage of the employee’s salary or the amount of work done.

Labor legislation provides for the possibility of encouraging the best employees by assigning them the status of "best professional", but managers do not use this option so often.

This is due to the fact that the employer must organize a competition professional excellence, assemble a commission, develop evaluation criteria by which the title will be awarded, as well as determine the timing and procedure for the competition.

However, such an encouragement can be awarded without a competition - based on the overall achievements of the employee.

For this purpose, surveys are conducted, accounting papers are studied. The title is awarded in front of the entire team with the presentation of a diploma or diploma. Possible statements such as " Best Manager"," The best "cook" in the profession, etc.

How to make an entry in the work book if gratitude is declared?

Each personnel worker must know how to formalize gratitude in labor.

Information about this is contained in the Instructions for maintaining work books and internal documentation.

Gratitude Recording Steps:

• opening a personal file of an employee that contains a labor file;
• issuing an award order;
• transfer of the order to the employee for review;
• entering all information in the section "Information and awards".

The record must be shown to the employee in order to correct them immediately in case of any errors and inaccuracies.

If the personnel officer did not indicate incentive measures in the document, the employee has every right to demand the elimination of the error. If everything is correct, the labor is placed back in the personal file.

What documents are issued?

Gratitude information is entered on the basis of two papers:

• First- this is the letter of thanks itself, signed by the boss and handed to the employee for achievements in work.
• Second The document is an order that has a number and date.

A letter of thanks is usually given later than the date of issue of the order. The latter contains a description of the merits of the employee, an indication of the position and other important information.

What could be the basis?

The basis for making an entry in the labor on issuing gratitude is the order of the boss. On its basis, the letter itself (or a letter of thanks) is also filled out.

Is an order needed?

The legislation clearly states: an entry is made on the basis of an order in the work book of an employee who has received an encouragement or gratitude.

This document is drawn up in all such cases.

The information entered in the labor must exactly match the information from the order.

The order specifies:

• Name of the employee (in full) and position;
• type of encouragement (thank you letter);
• the reasons why the employee deserved the reward.

An additional presentation is made to the order.

It can be in the form of a memo or a report. Already on the basis of this paper, an order is issued.

The memo lists the grounds for issuing gratitude. The chief, having studied the paper, supports the compiler by affixing a personal signature.

Some organizations require signatures of other authorized persons (trade union representatives, head of a structural unit, etc.).

The employee gets acquainted with the order against signature, in rare cases the document is signed by the whole team.

The order is issued in the form of a local regulatory legal act on behalf of the head or his deputy. The document is posted for public viewing (on the information board) in order to familiarize all employees with it.

Sample order:

Presentation example:

Rules and step-by-step instructions for registration

The section for information about awards is located in the second part of the labor.

It is filled in according to the established rules:

• 1st column: here the serial number is affixed (Arabic numbering). If the entry is the first, the number "1" is put and then in order;
• 2nd column: indicates the date on which the decision was made to issue thanks (the date the entry was made in the labor);
• 3rd column: information about who awarded the employee (usually the name of the company or internal structural unit where the person works). The name of the award and a brief description of the merits are also given here;
• 4th column: an indication of the number of the order, according to which the entry is made (No. and date of registration of the order);
• then the seal of the company and the signature of the head (or deputy) are affixed.

These are the basic steps for making a thank you note.

Information must be recorded neatly and legibly. Mistakes in labor are not allowed.

The form is completed in black or blue ink.

What to do if there is no free space for making an entry?

Some particularly hardworking employees often receive promotions, and the section reserved for awards ends.

The personnel officer acts in this case very simply: he prints out a new form for awards and thanks and pastes it into the labor one.

On the new sheet must be the seal of the company and the signature of the head.

After that, you can continue to make records of awards and thanks. Do the same if this sheet is over.

Recording examples

Many types of awards are associated with specific activities of employees. Entries in view of such a variety of awards cannot be generalized in the labor and are made differently depending on the type.

Thus, the wording of the entry is determined depending on the situation.

Sample records in the labor, if gratitude is declared:

• “A. O. Ivanov was awarded for many years of conscientious work”;
• "Petrov P. S. was awarded a diploma for his contribution to the development of information technology";
• "Krasnov G.V. was awarded the Order of Merit to the Fatherland, 2nd degree"
• “Gratitude for help in organizing the talent competition”;
• "Awarded with a valuable gift for participation in the preparation of the exposition."

How it looks in the book:

Subtleties of terminology

There are minor problems with the interpretation of concepts in the legislation.

In practice, it often happens that records of awards in labor are interpreted incorrectly.

That is why when making gratitude, you need to follow a number of rules:

• numbering (correct order);
• date (follows the date of issue of the order);
• company name;
• type of award;
• information about the recipient.

If all of the above data is specified, the entry is considered valid.

Common Mistakes

The most main mistake when issuing gratitude, this is the absence of an order or a discrepancy between the information specified in this document and the labor one.

It is important that both documents match the reasons for the award and other information.

In what cases can a personnel officer be fined?

Express gratitude

Declare gratitude ANNOUNCING, -I will, -I will; - manifested; owls.

Explanatory dictionary of Ozhegov. S.I. Ozhegov, N.Yu. Shvedova. 1949-1992 .

See what "Declare gratitude" is in other dictionaries:

ANNOUNCING, I will reveal, you will reveal; revealed; sovereign 1. what and about what. To inform, to bring to the attention of the general public, to announce. O. order. A. about changing the schedule. O. competition. O. war to whom n. (declare the beginning of a war, the termination of peaceful relations; also translated: ... ... Explanatory dictionary of Ozhegov

Announce, announce, announce, sovereign. (to announce). 1. what or about what. To report something, to inform about something. "He announced to the regent his intention to immediately go to Russia." Pushkin. "For my conscience, tell me the truth." Pushkin... ... Explanatory Dictionary of Ushakov

gratitude- , and, well. The official assessment of whose l. labor, activity as a measure of encouragement. ◘ [Marchenko] received a personal commendation from the regiment commander (Alekseev). SSRLYA, vol. 1, 598. * To express gratitude [in the order]. ◘ Him in front of all the workers of the shop ... ... Explanatory Dictionary of the Language of Soviet Deputies

announce- declare war action, start reprimand action declare gratitude action boycott action, start declare war action, start reprimand action go on hunger strike action, start declare… …

gratitude- express gratitude action express deep gratitude demonstration express sincere gratitude demonstration express great gratitude demonstration express gratitude action declare gratitude action ... ... Verbal compatibility of non-objective names

announce- what and about what. Announce the establishment order. Express gratitude to employees. Announce the start of classes in the group. Grandmother will sleep after dinner, and then she will send for her grandson and announce his fate to him (Garin Mikhailovsky). Shortly after Christmas time Nicholas ... ... Control Dictionary

gratitude- and, well. 1) A sense of gratitude for the good done, the attention rendered, the service. Remember with gratitude. He [Commander] married a beauty who did not love him and managed to earn her favor and gratitude with his love (Akhmatova). 2)… … Popular dictionary of the Russian language

GRATITUDE, and, wives. 1. see grateful. 2. Feeling of gratitude to someone. for the kindness, attention, service. Accept with gratitude. Bring b. to whom n. Do what n. as a token of gratitude or b. for what n. 3. only pl. The words,… … Explanatory dictionary of Ozhegov

AND; and. 1. A sense of gratitude for the good done, the attention given, the service. B. student. B. daughters. Be grateful to someone. Do something as a token of gratitude. To be filled with gratitude (feeling of gratitude) to smb. //… … encyclopedic Dictionary

I will reveal, you will reveal; declared; flax, a, o; St. what (who). 1. what, about what. To report something, to inform about something. O. about his decision. A. your intention. O. about leaving. The son announced yesterday that he was getting married. O. suddenly, unexpectedly. □ wordless Me about… … encyclopedic Dictionary