10.04.2018

The employer can express gratitude to the employee for successful work, achievement of certain indicators in work, conscientious performance responsibilities.

The declaration of gratitude is drawn up by order of the director, you can use the standard form T-11 or draw up an order in free form.

To issue an order, you must have an idea for promotion, usually it is made by the head of the department where the employee to be awarded works. Also, an employee of the personnel service (HR department) can make a presentation. The presentation should contain a motive - for which the employee should be thanked, for what successes and achievements.

Gratitude is one of the types of encouragement that can be applied to employees in order to increase their loyalty to the employer, as well as to recognize the merits of the worker. This is always done by order.

Often a cash bonus () or a material gift is also added to this, which further stimulates the employee to increase the return on his labor activity.

These types of incentives significantly improve labor process in the enterprise, reduce employee turnover, increase productivity and quality of work.

Organizations wishing to use incentives to stimulate labor should develop a special Regulation, where it will be fixed for what and how the employee will be rewarded.

The declaration of gratitude usually looks in the form of a letter of thanks or, which are awarded on the basis of an approved order. The law does not establish any strict requirements regarding the form.

How to fill out the T-11 form?

It is recommended to use the unified T-11 form to express gratitude to one employee and T-11a for a group of employees. To apply, you must have an application or a submission for promotion. The head of the organization makes a mark “for execution” on it, after which the personnel department prepares an appropriate order with subsequent approval by the director of the company.

Filling out the T-11 form is discussed in. If an encouragement in the form of gratitude is used, then in the corresponding line of the order, the wording of the form “declare gratitude” should be indicated.

If an additional premium is paid, then its amount is entered in the field below. If the monetary component is not provided for the employee, then the field indicating the amount is not filled.

Be sure to fill in the field "motivation of encouragement", where the wording from the presentation to the announcement of gratitude to the employee is entered - the achievements and successes of the employee.

The provision on encouragement can determine how the employee will be rewarded. For example, it can be a solemn atmosphere, a meeting of workers.

Order T-11 after filling is transferred to the head for approval. Further, the awarded employee gets acquainted with him.

Do I need to make an entry in the work book?

A work book is a document that indicates the work experience of its owner. It contains records of hiring, transfers, dismissals. Including, a record can be made of the imposition of a disciplinary sanction or an announcement of gratitude to the employee. However, this is not always done; the decision to record the promotion is made taking into account the opinion of the employee to be awarded.

According to the Rules for maintaining work books (paragraph 24), making an entry on the promotion in work book is mandatory.

Entering an entry in the work book is carried out on the basis of an order.

What does such a record give an employee? In fact, the employee does not receive any special privileges from the appearance thank you note in the workbook. However, for future employers, this can serve as a good signal to take such a person to work. Such records speak of a conscientious attitude to the labor process.

An employee can be deprived of a bonus under certain circumstances, while an order is issued to deprive the bonus.

Letter of thanks and entry in the work book (sample)

If the employer has decided to reward the employee with a diploma or a letter of thanks, an entry in the work book about this event (sample here) is made in accordance with the rules established by the labor legislation of the Russian Federation. For the correct entry of such an entry, it will be necessary to take into account the provisions of the special instructions, which will be discussed in detail in this article.

Types of incentives

An indication of the generally accepted types of such incentives is contained in article 191 of the Labor Code of the Russian Federation:

• declaration of gratitude with entry in the work book;
• bonuses;
• giving a valuable gift;
• diploma;
• presentation of an employee to the honorary title of "best in the profession".

The employer has the right to apply other incentives to his employees (for example, entering in a book or on the honor roll), if they are enshrined in a collective agreement or local acts employer about labor (for example, in the regulation on labor discipline).

Gratitude with entry in the work book

Labor legislation requires employers (except for citizens who are not registered as entrepreneurs) to fill out work books for their employees.

Based on the provisions of Article 66 of the Labor Code of the Russian Federation, this document is the main document confirming the employee's work experience, as well as containing other information about his work activity.

The form and procedure for maintaining work books are approved in two regulatory legal acts:

• in the Rules for maintaining the Labor Code, approved by Decree of the Government of the Russian Federation of April 16, 2003 N 225 (hereinafter referred to as the Rules);
• in the Instructions for filling out the Labor Code, approved by the Decree of the Ministry of Labor of the Russian Federation of October 10, 2003 N 69 (hereinafter referred to as the Instruction).

As follows from subparagraph "c" of paragraph 24 of the Rules, any incentives provided for labor law or a collective agreement, as well as local acts of the employer, are entered in the work book.

Gratitude is no exception. A sample letter of thanks can be viewed here.

Section 4 of the Instruction contains a detailed list of actions when reflecting the relevant information in the work book. He is like this:

• in the third column of the "Information on the award" of the work book, the name of the employer is entered (full and abbreviated - if any);
• in the first column, the cumulative total is the record number;
• in the second column, the date of the promotion of the award is entered;
• the third indicates who encouraged the employee, for what, as well as the type of encouragement. For example: “Gratitude for the great contribution to the development and promotion of the new PR project “Advertising Technologies Today” was announced;
• the fourth column reflects the details of the relevant incentive document (for example, an order in accordance with which gratitude was announced and an entry was made in the work book).

Appreciation letter of encouragement

Let's give an order of actions at encouragement on a concrete example.

As a rule, gratitude is issued by the employer at the request of the immediate supervisor of the employee.

For example, a structural unit of the organization managed to create and promote an important commercial project. The General Director, wishing to encourage the employees who took part in this project, asks the head of the structural unit to apply for rewarding employees. The head of the department provides to CEO such a petition and the latter gives it a go, sending it with a visa “for execution” to the personnel department. The specified department draws up an order (for this you can use the unified form No. T-11, approved by the Decree of the State Statistics Committee of Russia dated January 05, 2004 No. 1) and send it to the General Director for signature.

On the basis of the signed order, the personnel department enters gratitude into the work books.

The form of the announcement of gratitude to employees can be different, because. it is not established by law. For example, it can be expressed in the delivery of a letter of thanks and (or) an announcement of gratitude at a general holiday meeting.

What does gratitude give in a work book?

The legislation does not provide for any legal consequences for employees whose work books contain a record of gratitude. At the same time, the presence of incentives indicates the conscientious performance by the employee of his duties, which can be taken into account, for example, when imposing a disciplinary sanction on him for misconduct. In addition, the presence of such incentives for an employee can be taken into account by the employer as one of the incentives for career growth.

Remuneration must necessarily take place, it can be expressed in the form of a letter of thanks to the employee, sample texts of which are offered below. Examples of the design of the texts of the letter of gratitude for Good work, many years of work, achievements in work, participation in the event, in honor of the anniversary of the employee.

Special merit should be rewarded to motivate workers to improve their performance. The Labor Code of the Russian Federation provides different kinds encouragement. Article 191 of the Labor Code states that gratitude can be expressed with valuable gifts, bonuses or intangible benefits. A letter of thanks is a non-financial incentive. In what cases is it awarded and for what merits?

In what cases and for what merits writing a thank you letter to an employee?

The presentation of gratitude to an employee who has distinguished himself in some way is carried out at some important event for the organization. Cases in which an employee can receive a letter of thanks:

1. Good job, special achievements;
2. many years of work;
3. Anniversary of an employee;
4. "Birthday" of the organization
5. professional holiday;
6. Retirement.

A letter of thanks is, first of all, a way to motivate an employee to continue active work, so do not neglect it. And in the case of retirement, this is gratitude for the years of work given to the organization.

Sample texts of a thank you letter to an employee

1. Example thank you letter text for good work and many years of work

Dear Olga Anatolyevna!

On behalf of our entire friendly team and on my own behalf, I would like to thank you for your fruitful work and note your high labor indicators and professionalism, thanks to which you have made a huge contribution to our common cause. Your own approach and creativity helped optimize our performance. You are an example in our team and are respected by absolutely all colleagues. On my own behalf, I would like to wish you even greater development in your field of activity and thank you for your long and successful work.

FROM Best wishes, Director of the structural unit "Example" Drel P.P.

2. Sample thank you letter text anniversary honor companies

Dear Elza Konstantinovna!

I would like to thank you for your work in our company. Thanks to you, we have reached a high quality new level and do not fall into the mud face in the fight against competitors. Your efforts and diligence, which you showed in our organization, did not go unnoticed. In connection with the tenth anniversary of our company, I thank you and wish you even more development of your skills. I would like to believe that our cooperation will continue for more than one year.

Sincerely, the management of the company "Example" represented by the director, Ivanov I.I.

3. Example thank you letter to employee for participation in the event:

Dear Nelya Faridovna!

The management of the company "Primer" expresses its gratitude to you for your help in organizing the holiday. Your creativity and activity were indispensable in this matter. I wish you to remain as bright and sparkling and continue to make our gray everyday life happier.

Sincerely, Director of the company "Primer", Ivanov I.I.

Most often, the personnel department is engaged in compiling the text of gratitude. In some cases, the local regulations of the institution contain a separate provision that sets out the rules for issuing letters of thanks, as well as the conditions that must be met in order for the employee to receive it.

• Appeal

A letter of thanks must begin with a traditional address to employees: “Dear”, “Dear” or “Dear” (colleagues). It expresses the respect of the authorities. It is necessary to observe the official business style. Moreover, if gratitude is expressed to partners, you need to contact the director, and it should be emphasized that you thank the whole team in the text itself.

• Initiator

The letter of thanks should contain an indication of who thanks the employee. This is the entire company or the management of the organization or its subdivision: “OJSC “Company Name” thanks” or “Management of the company “Organization Name”, and gratitude on behalf of the management is given precisely in the case of the employee, and on behalf of the company - if gratitude goes “for walls" of the company.

“On behalf of our company, we express our gratitude to JSC “Primer”…”

“The management of JSC “Primer” expresses its gratitude…”

• Destination

In this part of the thank you letter, you need to tell who you are thanking: one person or the whole team. If you want to encourage your employee, it is better to express gratitude personally to highlight his achievements and successes. This personalization must be expressed in the appeal in the text, referring to you:

Sample text: “On behalf of the entire Company, I express my gratitude…”

If we are talking about another organization, it is worth mentioning to whom exactly thanks are addressed:

“Example Company thanks your company…”

“Example Company thanks the employees of your company division…”

You can also highlight in the letter of thanks a few people who have particularly distinguished themselves, or management.

• For what?

Don't give thanks for everything. We need specifics. And this specificity depends on the occasion of the letter and the addressee. In the case of an employee, these can be various personal qualities:

Sample text: “Thank you for your contribution to the development of the enterprise, the professionalism shown in solving professional problems over 20 years of work. And also we express admiration for your diligence and purposefulness.»

Partners can be thanked for support, various services or help.

Sample text: “OJSC “Primer” sincerely thanks JSC “Another Example” for timely assistance in delivery and the opportunity to participate in the regional program “You are an entrepreneur”

• Wish for the future

For positive attitude A thank-you letter is necessary for an employee to wish success in the future.

Incentives give two good results at once: firstly, a diligent and hardworking employee receives a reward for the time and effort that he spent on production, and at the same time, other employees, having seen a similar example before their eyes, will try to perform their duties better. Anyway, incentives are an excellent measure that allows you to increase productivity in one single organization. For example, a promotion in boosts his confidence on the road.

But what should a hardworking employee who is in good standing with his superiors do if he decides to change his job? How to tell a new leader about your merits? After all, such information will increase the degree of confidence of the new employer and immediately contribute to the increase wages.

For this, the Labor Code provides for a corresponding norm that allows reflecting in the work book all the merits of an individual employee, if any. Which one - we will consider later in the article.

Regulatory documents

In the field of labor relations between the side of the employee and, accordingly, the employer, there are many regulatory legal acts. So, for example, the most important legislative act on labor, namely, labor Code in his articles he also mentions the possibility of rewarding an employee, as well as entering this fact in the work book. It says in article 66, namely paragraph four.

The instructions on maintaining and storing work books, approved by the government of our country, also mention the possibility of entering this fact into the work form. This is stated in article 1 of the fourth part.

In the instructions for maintaining books for personnel officers, the so-called internal instructions, various paragraphs provide complete information on how to make entries in the document.

Based on all the listed acts, it is very easy to imagine how exactly to make an entry about the promotion in the work book.

What entries does the work book provide in terms of encouraging employees?

Incentives in the organization have different kind. These include:

• giving any valuable gift;
• announcement of gratitude to the employee for the organization;
• employee award in monetary form;
• placement on the organizational board of honor or book of honor, respectively.

If speak about awards that can be awarded to an employee, they can also have different types. These include:

• state awards;
• certificates of honor, diplomas and signs;
• incentives in various forms.

Of course, this is not the whole complete list, and the legislator assumes a greater number of various employee awards for merit. Many species are associated with a specific activity that workers perform.

Due to such a wide variety of incentives, entries in the work book cannot be generalized, but are made in different ways depending on their form.

Based on the above types of incentives, depending on the situation, an appropriate entry is made in the labor record. For example: “Awarded with a diploma for many years of conscientious work” or “Awarded with a diploma for contribution to the development of information technology.”

As an example, we can cite a record of awarding an order: "Awarded the Order of Merit to the Fatherland, 3rd class."

Step-by-step instructions for awards

Each personnel officer should know how to enter such information into a work book. This is written both in the instructions on the storage and maintenance of work books, and in the internal instructions of personnel officers.

In order to repeat long-studied information or learn something new, we will once again remind you how to enter information about the employee’s reward in his labor document, containing information about the experience and places of work.

The main thing in the issue of correct design is the ability to carry out work in stages - this guarantees the correct result on the basis of the entry.

1. First thing the personnel officer must raise the personal file of the employee.
2. His work book should be found in it.
3. An order should be issued to the organization, which would already say that certain worker or employees are announced for a reward.
4. The order must be handed over for familiarization to the employee or employees assigned to the awards.
5. Further, the personnel officer opens a section in the work book devoted to information about awards.
6. In the first column a certain serial number is put, which corresponds to the Arabic numbering.
7. In the second column information is given on the date in accordance with which the decision on the award was made and, accordingly, an entry was made in the work book.
8. In the third column information is given about who the employee was awarded. As a rule, this is the name of the relevant organization or division within it, in which the employee operates.
9. In the same third paragraph a new line gives information about the award, as well as a brief description of the merits that contributed to its issuance. Examples are given in the paragraph above.
10. finishing touch- setting the number of the order in the fourth column, in accordance with which the entry is made. Both the number of the order and the date of its release are written. Then the seal of the organization and the signature of the head or his deputy are put. On this, the filling of labor can be considered completed.

It must be remembered that recording must be done very carefully. Grammar errors in this case are unacceptable.

You need to fill in the columns only with a black or blue pen and, if possible, in legible handwriting.

If there are disciplinary actions, they are recorded in accordance with the rules described.

Information about awards in the work book - sample:

On what basis?

The basis for making an entry about the award in the work book, in addition to the fact of the award itself, is an order. This document published by the organization in the form local normative act on behalf of the head or deputy head.

The order must be posted on common place review in order to familiarize employees with its content.

If the employee was issued a certificate, then its text is also necessary for keeping an entry in the work book. The text of the diploma is succinctly retold in the column of information about the award.

Thank you procedure

Gratitude is a verbal “thank you” to an employee for his work. Gratitude can be extolled in the form of a certificate, diploma, letter or memorable gift. As a rule, gratitude is issued on a special form. Such encouragement of an employee is a whole event and must certainly be reflected in the work book.

About, how to make an appropriate entry in the labor, we will explain below.

1. An employee of the personnel department or the employer must issue an order for the organization to assign gratitude to a specific employee.
2. Next comes the personal file of the employee, the workbook is retrieved.
3. In labor we find a reversal dedicated to entering information about employee awards.
4. Finding the leftmost column and in it we indicate the serial number, taking into account the Arabic numbering. If there are no records, then we put the number one, if there are records, we put the next one in numerical order, after the previous one.
5. Then, in the second column on the left we put the date indicating the moment the letter of thanks was issued.
6. In the third column write the name of the organization, and then write information about the presentation of gratitude. It should look something like this: “OOO Dandelion. Thank you for your help in decorating the annual talent show.”
7. Now, we write the number of the order in accordance with which the citizen was awarded.
8. We put the seal of the organization and the signature of the head or deputy.

This completes the design. Show record in labor worker, in order to correct the record in hot pursuit in case of errors.

When correct design we send the labor to the employee's personal file.

An entry about announcing gratitude in a work book - a sample:

Legal basis

An entry about gratitude in the work book is made on the basis of two documents. First, it is, of course, thank you letter, which is signed by the head of the organization and transferred to the employee for his merits.

The second document is order, having its set date and number.

A letter of thanks is given much later than the order is issued.

The order gives a decoding of the merits of the employee, and also describes in detail who this gratitude is assigned to. As a rule, the order should be posted for public viewing, for example, on a stand so that employees can familiarize themselves with it. On the basis of the order, a work book is filled out, as well as the letter or letter itself.

What gives gratitude in labor?

A record of gratitude in labor gives a decisive value. Unfortunately, it does not take into account gratitude, but encouragement, firstly, it enhances employee prestige in the eyes of its leaders. The employee has acquired a good reputation, he will be trusted and other employees will want to match their hardworking colleague.

Secondly, when the device is on new job, the employee will immediately be in good standing. He will no doubt be trusted with difficult tasks, and this will also contribute to rapid career advancement.

That is why, even if the employer did not offer you hard work give gratitude, hint to him that it would be nice to receive it.

How to make other records of employee incentives?

If the employee was encouraged in a different way than gratitude or reward, then this should also be indicated in the work book. Labor practice knows many cases when records of various kinds of awards were interpreted incorrectly in labor practice.

That is why, in order to independently make a new entry in the labor, you need to remember a number of basic rules.

First, we must not forget about the numbering. Anyway put it in the correct order.

Also, do not forget that the promotion information should contain information regarding the name of the organization, the type of award and data on what exactly it was awarded for. Be sure to include the date and order number. Only after you complete all the points of this article, the entry you made in the labor will be considered valid.

Record of promotion in the work book - sample:

Additional information on the video:

The section "information about the award" is over

If an employee is constantly rewarded and, in principle, very hardworking, then surely the page devoted to awards and other incentives can quickly come to an end. What should an HR officer do in such a situation?

The answer to this question is simple.

All you have to do is print a new form.

on awards and incentives and place in the labor, putting on it the seal of the organization and the signature of the head.

After that, you can safely make new entries of various kinds about rewards on newly printed sheets.

Is there a certificate of honor?

A certificate of honor is a type of award, therefore, if there are determining factors, it should be mentioned in the work book. What are these determining factors? The fact is that before entering any data on awards into the work book, an order is issued. If the order was not issued - information about the literacy is not desirable for inclusion in the labor.

Many employers do not consider a certificate of honor to be a reward, therefore, as a result, they do not issue orders.

That is why the question with an honorary diploma is often controversial, but now you know exactly how to answer it correctly.

Entry in the work book on awarding a certificate of honor - sample:

Entry fee

An organization may be fined if:

• information about the promotion is not true;
• information was not entered, despite the presence of an order;
• the information was entered despite the fact that the order was not issued;
• information entered incorrectly.

As a rule, all these cases are grounds for an administrative fine in relation to the organization as a whole. A fine is imposed in the amount of three hundred to five hundred rubles.

Conclusion

Incentives in the organization are a great tool for improving performance.

Wise employers systematically reward employees and, as a result, have greater productivity.

Documentation of incentives is a secondary issue rather than a primary one, but it should also be treated very carefully, because the work book is the face of its owner, and most importantly, it shows the professionalism of the personnel department. You can learn how to properly issue an entry when renaming an organization.

Very often, disciplinary measures are applied to employees who perform labor duties in bad faith. But the employer must not forget that the moral and material encouragement of employees plays an important role in stimulating quality work. In Chapter 44 of the Labor Code of the Russian Federation, which contains provisions on labor discipline, there is only one article related not to disciplinary actions but with rewards for conscientious work. In the article, we will consider how you can encourage an employee and what documents are drawn up in this case.

Types and grounds for incentives

For conscientious performance by employees of their labor duties Art. 191 Labor Code of the Russian Federation The following types of incentives have been established:

• gratitude;
• premium;
• valuable gift;
• certificate of honor;
• the title of "Best in Profession".

Collective agreement or rules of internal work schedule other types of employee incentives for work may be provided. Incentives may also be established by federal laws, charters and discipline regulations.

For the impeccable and efficient service of civil servants, for example, the following types of incentives and awards are simultaneously applied:

• gratitude announcement with the payment of a one-time incentive;
• awarding an honorary diploma of a state body with the payment of a one-time incentive or with the presentation of a valuable gift;
• other types of encouragement and rewarding accepted in the state body;
• payment of a one-time incentive in connection with the state pension for long service, etc. ( Art. 55 federal law dated July 27, 2004 No. 79-FZ “On the state civil service Russian Federation» ).

And the disciplinary charter of the internal affairs bodies of the Russian Federation, approved Decree of the President of the Russian Federation of October 14, 2012 No.  1377 for good faith performance official duties, achieving high results in official activities, as well as for the successful completion of tasks of increased complexity in relation to police officers in addition to those listed in Art. 191 Labor Code of the Russian Federation The following incentives apply:

• entering the name of the employee in the book of honor or on the board of honor of the Ministry of Internal Affairs, his territorial authority or divisions;
• awarding departmental awards;
• early assignment of the next special rank;
• assignment of the next special rank one step higher than the special rank provided for the position to be filled in the internal affairs bodies;
• rewarding with firearms or edged weapons;
• early removal of a disciplinary sanction previously imposed on an employee.

State awards

For special labor services to society and the state, employees can be nominated for state awards. The order of presentation and types of awards are established   1099 "On measures to improve the state award system of the Russian Federation". There are the following types of state awards:

• the title of Hero of the Russian Federation, Hero of Labor of the Russian Federation;
• orders of the Russian Federation;
• insignia of the Russian Federation;
• medals of the Russian Federation;
• honorary titles of the Russian Federation.

Note

Those awarded with state awards are also provided with measures social support established Decree of the President of the Russian Federation dated 07.09.2010 No.  1099 (treatment in hospitals, hospitals, free provision of medicines, exemption from paying for housing, etc.).

One of the forms of rewarding citizens of the Russian Federation for services to the state, military prowess, achievements in the field of law enforcement, law and order, public safety, protection of the rights and freedoms of man and citizen is the awarding of weapons.

Yes, according to Regulations on the Ministry of Internal Affairs of the Russian Federation approved Decree of the President of the Russian Federation dated 01.03.2011 No.  248 , in the system of the Ministry of Internal Affairs, special funds of firearms and cold steel are created to reward police officers, military personnel internal troops, federal state civil servants and employees of the Ministry of Internal Affairs, employees, federal state civil servants and employees of the Federal Migration Service, as well as other persons assisting in the performance of tasks and exercising the powers assigned to the Ministry of Internal Affairs and the Federal Migration Service.

The decision to award a state award is made by the President of the Russian Federation on the basis of the presentation and proposal of the Commission under the President of the Russian Federation for State Awards. An application for awarding a state award is initiated at the place of the main (permanent) work of a person nominated for a state award by teams of organizations government bodies or local authorities.

Premium payouts

Encouragement in any form will motivate the employee for further fruitful work, but the most effective and common, of course, is the promotion made in cash - a bonus. The bonus refers to incentive payments - an integral part of wages ( Art. 129 of the Labor Code of the Russian Federation). These payments are aimed at stimulating the employee to achieve high results of work, as well as encouragement for the work performed.

Order of the Ministry of Health and Social Development of the Russian Federation of December 29, 2007 No.  818 Incentive payments include:

• for the intensity and high results of work;
• for the quality of work performed;
• for continuous work experience, length of service;
• performance bonuses.

Incentive payments are made by decision of the head of the institution within the budget allocations for the remuneration of employees, as well as funds received from income-generating activities directed by the institution to remunerate employees.

The specific amount of the bonus can be determined both as a percentage of the employee's salary, and in absolute terms.

According to Part 2 Art. 135 of the Labor Code of the Russian Federation incentive payments are set collective agreements, agreements, local regulations in accordance with labor legislation and other acts containing norms labor law. At the same time, a local regulatory act providing for incentive payments should be adopted taking into account the opinion of the representative body of employees ( Part 4 Art. 135). Such a document, as a rule, is a regulation on remuneration or on bonuses to employees. At the same time, employees must be familiar with this document before signing an employment contract.

Note that from 01.01.2013, according to the changes clause 5 of the Regulations on the establishment of wage systems for employees of federal budgetary and state institutions approved Decree of the Government of the Russian Federation dated 05.08.2008 No.  583 , the size and conditions for the implementation of incentive payments are established taking into account the indicators and criteria for assessing the effectiveness of employees' work developed in the institution.

note

To date, methodological recommendations for the development of performance indicators have been approved by orders of the Ministry of Labor of the Russian Federation dated 01.07.2013 No.  287 , Ministry of Health of the Russian Federation dated 06/28/2013 No.  421 and Ministry of Culture of the Russian Federation dated 06/28/2013 No.  920 .

The payment of bonuses to employees for conscientious work is carried out on the basis of the order of the head. The decision on bonuses can be made by the head both independently and on the basis of the presentation of the head of the structural unit. An order can be issued to reward one employee or several, and is announced to employees against signature.

Here the question arises: if all employees of the organization are paid, for example, quarterly or annual bonus based on the results of the work provided for by the regulation on remuneration, is it necessary to familiarize all employees with the order and how? Although Instructions for the use and completion of primary accounting documentation accounting for labor and its payment approved Decree of the State Statistics Committee of the Russian Federation dated 05.01.2004 No.  1 , an obligation has been established to familiarize employees with the order on bonuses against signature, we believe that in such situations it is not necessary to do this, since due to Art. 136 Labor Code of the Russian Federation the employer notifies all employees in writing about all components of wages.

Gifts for employees

Giving gifts is also one of the effective incentives for employees. We are talking not only about valuable gifts given personally for labor merits, but also about gifts dedicated to the holidays on March 8, February 23, anniversaries, retirements, etc. When using such an encouragement, one should remember: due to paragraph 28 of Art. 217 Tax Code of the Russian Federation if the value of a gift received once during the year is more than 4,000 rubles, from the part that exceeds this amount, the employee will have to pay personal income tax ( letters of the Ministry of Finance of the Russian Federation dated November 22, 2012 No. 03-04-06 / 6-329 and dated 13.03.2009 No. 03‑04‑06‑01/59). The employer withholds this amount from the employee's salary ( paragraph 4 of Art. 226 Tax Code of the Russian Federation).

So that the cost of purchasing gifts for staff associated not with holidays, but with production results, high achievements in labor, and other similar payments were taken into account in income tax expenses, in employment contracts with employees there should be a condition that they are covered by the incentive system in force in the organization. This explanation is given by the Ministry of Finance in Letter No. 22.04.2010  03‑03‑06/2/79 .

With regard to gifts for holidays, the Ministry of Finance has repeatedly explained that such expenses cannot be taken into account when calculating income tax, since they are not related to the production results of employees (see, for example, Letter No. 21.02.2011  03‑03‑06‑01/59 ).

The issuance of gifts is also formalized by an order to encourage the employee (employees) in the form of T-11 or T-11a and a statement for the issuance of gifts. Since there is no unified form for such a statement, it can be developed independently. Let's give an example (see page).

Other incentives

Also, quite common types of encouragement are the declaration of gratitude, the awarding of a certificate of honor or a badge of honor. These incentives do not require any material costs from the organization, not only motivate the employee to further work, but also contribute to his career advancement.

Gratitude is declared to the employee by issuing an administrative act (order, order, decision) of the employer, as a rule, in a solemn atmosphere. In the same way, an employee is awarded a diploma or a badge, etc.

Specially distinguished employees may be awarded the title of "Best in Profession" based on the results of the announced competition. In this case, the employee must have the appropriate work experience. Such competitions are organized certain bodies executive branch, for example, a competition for the best in the profession among medical workers organizes the Ministry of Health of the subject, among the employees of the Department of Internal Affairs - the Ministry of Internal Affairs, etc.

The title of "Best in Profession" may be accompanied by the presentation of a diploma, badges, gifts, etc.

Municipal medical and preventive institution

"Regional polyclinic"

August 28, 2013 Kirov

Statement № 9

anniversary gift giving

The statement was compiled by the accountant Kopeikina S.V. Kopeikin

We draw up documents

Let's take a look at the rewards process. It begins with the submission of a submission by the head of the structural unit or other authorized official (head of personnel). The form and content of the presentation are arbitrary, they can be established by local regulations. The submission is sent to the head of the organization or another person authorized to encourage employees.

The submission shall indicate the surname, name, patronymic, position and place of work ( structural subdivision) presented for promotion, skill level, grounds for applying the promotion and its type. AT necessary cases the length of service in a particular organization and the general professional experience are indicated. The view can include the composition officials who agree on the promotion of the employee, and the sequence of such coordination. For example, Chief Accountant can confirm the existence Money for promotion, and the personnel officer - information about the employee. The order of sighting can be established by local regulations. Let's give an example of a presentation for promotion.

GU NPO "Fakel" Director

V. M. Markin

Performance HR department

dated 26.08.2013 No. 14 prepare an order by 30.08.2013,

Volgograd bookkeeping and accounting

an award in the amount10 000 rub.

About promotion

28.08.2013, Markin

Mikhailov Viktor Ivanovich has been the chief designer since 12.01.2008. During his work, he proved himself as a competent specialist. During the work two times passed advanced training, which is confirmed by the documents of the established sample.

Mikhailov V. I. is a responsible worker, a qualified specialist, initiative and executive. Job Responsibilities performs in full, comments and violations labor discipline does not have.

For impeccable work, high professionalism and in connection with the anniversary, I ask you to express gratitude to Mikhailov V.I. and issue a cash prize.

Deputy Director

on personnel matters Kovaleva/M. N. Kovaleva/

Chief Accountant Maksimova,/AT. A. Maksimova/

27.08.2013

On the basis of a positive resolution personnel service prepares a draft order on encouragement in a unified form T-11. The order indicates the surname, name and patronymic of the employee, his personnel number, position (profession), structural unit, then - the incentive motive (awarding orders and medals, conferring honorary titles, performing especially significant tasks, conscientious work, anniversary, etc. ) and the type of encouragement (gratitude, valuable gift, diploma, award, etc.). The employee is introduced to the order against signature. The content of the order can be brought to the attention of the entire team.

Based on the order, information about the promotion is entered in the work book and personal card of the employee of the unified form T-2 .

Clause 24 of the Rules for the maintenance and storage of work books, the production of work book forms and the provision of employers with them, approved Decree of the Government of the Russian Federation of April 16, 2003 No.  225 "On work books"(Further - Rules), it is established that the following information is entered in the work books:

On the awarding of state awards, including the assignment of state honorary titles, on the basis of relevant decrees and other decisions;

On awarding certificates of honor, badges, badges, diplomas, certificates of honor, produced by organizations, and conferring titles;

On other types of incentives provided for by the legislation of the Russian Federation, as well as collective agreements, internal labor regulations of the organization, charters and regulations on discipline.

note

Records of bonuses provided for by the wage system or paid on a regular basis are not entered in work books ( clause 25 of the Rules).

According to clause 10 of the Rules the basis for recording the award made by the employer in the work book is a special order (instruction). The entry is made no later than a week's time and must exactly correspond to the text of the order (instruction). Let's give an example.

№ records	the date			Information about the award (encouragement)	Name, date and number of the document on the basis of which the entry was made
	number	month	year
1	2			3	4
				government agency
				research and production
				Association "Fakel"
				(GU NPO Fakel)
1	02	09	2013	Gratitude declared	Order
				director of the GU NPO "Fakel"	dated 30.08.2013
				and awarded an award for conscientious	№ 31‑k
				performance of labor duties
				and high professionalism.

• "On approval of the List of types of incentive payments in federal budgetary, autonomous, state-owned institutions and clarifications on the procedure for establishing incentive payments in these institutions."

• "On Methodological Recommendations for the Development by State Authorities of the Subjects of the Russian Federation and Local Self-Government Bodies of Performance Indicators for the Activities of Subordinate State (Municipal) Institutions social service population, their managers and employees by types of institutions and main categories of employees.

• "About approval methodological recommendations on the development by state authorities of the constituent entities of the Russian Federation and local self-government bodies of performance indicators for subordinate state (municipal) institutions, their heads and employees by types of institutions and main categories of employees.

• “On Approval of Methodological Recommendations for the Development by State Authorities of the Subjects of the Russian Federation and Local Self-Government Bodies of Performance Indicators for the Performance of Subordinate Cultural Institutions, Their Managers and Employees by Type of Institution and Main Categories of Employees.”