Service fns extract from the register. How to get an extract from the register online and for free: a list of services. Quick check of counterparties

First of all, you need to make sure that the company is registered in in due course and conducts activities. This can be done in many ways.

Check TIN

Make sure that the supplier's TIN is not a random set of numbers, but a real digital code that belongs to the company offering the deal.

It is very easy to check this, since the TIN has its own algorithm, and a fake number, most likely, will not match it. You can recognize an error in the TIN in any program for preparing income information individuals by entering the number in the "Employer's TIN" field. If the number does not satisfy the algorithm, an error message will appear.

At the same time, you can establish the authenticity of the TIN and its belonging to a particular company on the website of the Federal Tax Service or using the counterparty verification service.

Request a copy of the state registration certificate (or an entry sheet in the Unified State Register of Legal Entities)

The state registration certificate confirms that the counterparty exists as a legal entity and is registered as a taxpayer. From January 1, 2017, when registering legal entities and individual entrepreneurs instead of a certificate of state registration, an entry sheet is issued desired registry- YERGUL or EGRIP. Thus, the entry sheet is a document confirming the fact of making an entry in the Unified State Register of Legal Entities or EGRIP.

In accordance with clause 13 of the Rules for Maintaining the Unified State Register of Legal Entities, the entry sheet of the state register is included in the registration file of a legal entity. In accordance with clause 19 of the Rules for Maintaining the USRIP, the entry sheet of the state register is included in the registration file of an individual entrepreneur.

Get an extract from the Unified State Register of Legal Entities / EGRIP

A fresh extract from the Unified State Register of Legal Entities confirms that the counterparty is registered and has not been deregistered at the time of its receipt. In addition, according to the extract from the Unified State Register of Legal Entities, you can check the details specified by counterparties in contracts and other documents.

An extract can be requested directly from a potential partner or using the FTS service.

The balance sheet allows you to draw several important conclusions about the company at once:

First, he confirms that the company is reporting.
Secondly, it allows you to establish whether the organization conducted economic activities.
Thirdly, from accounting you can learn about the "portfolio" of funds that the company has. If a company has practically zero asset value, significant debt obligations and an authorized capital of 10,000 rubles, this is a reason to think about whether it is worth giving such a company, for example, a commodity loan. Turnovers that are too low compared to the amount of the proposed transaction may also indicate that the supplier hides part of the income. In this case, it is better to refuse the transaction.

Based on financial statements, it is easy to compile the financial analysis, which will show the dynamics of the company's activities and allow you to evaluate it financial stability. In the service on the company card you can find links to financial statements and mini-financial analysis, which will allow you to immediately see the key points in the accounting forms without having to study a large and complex financial statement for the company.

Information about legal entities that have tax debts and/or do not represent tax reporting more than a year, can also be obtained on the website of the Federal Tax Service.

Additional analytics

It is necessary to verify the integrity of the counterparty and collect evidence that you have carried out the necessary verification. Why is it important? In the event of a lawsuit, this will confirm that your company has shown .

From the point of view of the tax authorities (), the company has not shown due diligence if it does not have:

personal contacts of the management in the counterparty company when discussing the terms of supply and when signing contracts;
documentary confirmation of the authority of the head of the counterparty company, copies of a document proving his identity;
information about the actual location of the counterparty, as well as the location of warehouse, production, retail space;
information about the method of obtaining information about the counterparty (advertising, recommendations of partners, official website, etc.);
information about state registration counterparty in the Unified State Register of Legal Entities;
information on whether the counterparty has the necessary license (if the transaction is concluded within the framework of a licensed activity), a certificate of admission to a certain type of work, issued self-regulatory organization;
information about other market participants of similar goods, works, services, including those who offer lower prices.

Transaction Information

Confirmation of personal contacts when concluding a transaction

The lack of personal contacts during the conclusion of the transaction may indicate that the taxpayer did not exercise due diligence. The collected data on the circumstances of the conclusion of the contract with the counterparty (who participated in the negotiations, who released the goods, etc.) will help to prove the opposite.

Verification of transaction documents

This procedure avoids not only the claims of the tax authorities, but also possible litigation.

check the address indicated in the documents of the counterparty, in particular, in invoices;
make sure that the supplier's documents do not contain logical contradictions and comply with the Tax Code of the Russian Federation and other laws;
compare the signatures of employees on documents in order to exclude the situation when different signatures are put on behalf of one person (it is better to exclude such documents so that the Federal Tax Service does not claim that they are fictitious).

This list of "filters" is not exhaustive. There are other ways to be careful in choosing a counterparty and get the most complete information about it.

How to order an extract from the Unified State Register of Legal Entities at the tax office? What are the ways to get it? Why do I need an extract and how to get it for free?

Hello dear friends! This is Eduard Stembolsky, an accountant and one of the authors of the HiterBober.ru website.

All managers (founders of legal entities) and accountants one way or another came across a document called an extract from the Unified State Register of Legal Entities. But not everyone understands why and who needs it.

An extract from the Unified State Register of Legal Entities is a document without which it is impossible to open a bank account, carry out real estate transactions, big deals. This document plays important role in the activities of each organization.

1. What is an extract from the Unified State Register of Legal Entities and why is it needed?

Let's start with what is the Unified State Register of Legal Entities. This abbreviation stands for the Unified State Register of Legal Entities.

Extract from the Unified State Register of Legal Entities- this is an official, legally binding document issued by the Federal Tax Service, which contains important legal data and information about the organization - legal entity.

When registering a company, for example, an LLC, all data enters the unified data register of the Inspectorate of the Federal Tax Service (IFTS). As well as any changes in the activities of the enterprise are reflected in the Federal database - Unified State Register of Legal Entities.

An extract from the Unified State Register of Legal Entities is an important part of some processes related to the business of a legal entity.

In what cases is an extract from the Unified State Register of Legal Entities required:

to confirm the existence of a legal entity;
when opening or closing a bank account;
in the course of litigation;
to participate in tenders;
to obtain official data about the counterparty (company fulfilling contractual obligations), when making transactions;
upon liquidation or reorganization of an enterprise;
when obtaining a license for a certain type of activity;
when notarizing documents related to the activities of the organization.

These are the most common cases, it is possible that you may need an extract privately under other circumstances.

2. What are the types of extracts from the Unified State Register of Legal Entities?

Exist different types and categories of statements. We will look at them in more detail below. Here I will talk about their main characteristics and features.

Type 1. Electronic or information statement

This type of statement is issued at the first request of any person with Internet access.

You can get such an extract without leaving your office or apartment, as it is a document in in electronic format which can be downloaded.

The advantages of obtaining an extract in electronic form are its efficiency, lack of fees and simplicity. There is only one minus, but a very significant one: information provided without an electronic digital signature is not considered official and is not accepted for consideration by government agencies.

That is, such a document has no legal force.

You can try to get electronic statement from the Unified State Register of Legal Entities, using the official service of the Federal Tax Service of the Russian Federation at any time of the day.

View 2. Official extract

Issued only to the taxpayer himself, his authorized representative, as well as judicial or law enforcement agencies.

This is a document printed on paper and having all the necessary confirmation of its authenticity: signatures, stamps, unique registration number.

The form is provided within 5 days, excluding weekends and holidays. Together with the application for issuing an official extract from the Unified State Register of Legal Entities, it is necessary to provide the employee of the tax inspectorate with receipts and checks confirming the payment of the state duty. This approach to obtaining a document is called non-urgent.

An urgent receipt of an extract will cost much more, but it will save you a lot of time by reducing the issuance from 5 days to 2-4 hours. You can order this service from specialized companies. The cost of ordering an urgent extract from the Unified State Register of Legal Entities starts from 2000 rubles.

View 3. Extended statement

Contains all data about the legal entity and its source of income.

An extended extract from the Unified State Register of Legal Entities requires the following in the application:

passport details of the applicant;
the full or abbreviated name of the inspectorate to which the request is sent;
taxpayer identification number (TIN);
OGRN of the company whose extract is required for issuance.

Only state and non-budgetary bodies can receive such an extract. Russian Federation as well as the legal entity itself.

View 4. Regular statement

Unlike an extended extract, it is issued to any person who has requested a document. An ordinary extract from the Unified State Register of Legal Entities does not contain the passport data of the founder of a legal entity, information about open current accounts in banks and other commercial information.

This type of extract is often requested by third parties who want to know the details of a third party legal entity. Issued after 5 days.

Type 5. Paid and free statement

The order of each type of extracts from the Unified State Register of Legal Entities (except for electronic ones) is issued only for a PAYMENT, since the state spends its time and resources maintaining an information database of legal entities.

How to pay for a statement

You can pay the state duty for the provision of an extract in cash through a bank, non-cash Bank transaction, through terminals for receiving payments, which are located directly inside the building of the tax office.

The amount of the state duty is 200 rubles, but may vary slightly depending on the region of the country.

The document is issued free of charge if the owner of the enterprise or his authorized representative applies for it. Accountants and financiers of the enterprise are entitled to receive an extract from the Unified State Register of Legal Entities free of charge.

The issuance period is 5 working days, if the client wants to speed up the process, then you can order an urgent extract from the Unified State Register of Legal Entities, but then the state duty will be 400 rubles. But you will receive the document on the day of application.

3. How to order an extract from the Unified State Register of Legal Entities - 3 popular ways

Here I will tell you what are the best ways to get this document.

Method 1. Through the department of the IFTS

This method involves obtaining any type of statement, except for electronic.

The first stage of action is the preparation and submission of an application to the district department of the Federal Tax Service.

The application must indicate:

The full name of the department of the tax service where you are applying and the name of the head of this branch (if known). The data is written in the genitive case (to whom?).
Full legal name of the company, its TIN, KPP and OGRN.
Next, you need to indicate in an understandable form the reason why you are going to receive an extract from the Unified State Register of Legal Entities.
At the end of the application, you need to put down the date and certify everything with the signature and seal of the organization.

There is nothing complicated in filling out the form itself. I do not recommend that you agree to the offer of services for filling out applications from third-party companies. In my opinion this is a waste of money. Below I suggest that you download a sample application for an extract from the Unified State Register of Legal Entities and fill it out yourself.

After completing the application, you need to pay the state fee. You can do this directly at the tax office, using Internet banking or in any other way. Choose the method in which you can easily and quickly receive confirmation of the payment.

If you pay for the service by bank transfer, print out the receipt and take the receipt from the terminal. When depositing funds through the cashier, you will be given a receipt in any case. Now you can go to the tax office to submit a package of documents.

The data paper, which will be given to you after a few days, is an official document. All pages are stitched and sealed.

From this moment, the extract has legal force and is ready for presentation at the place of demand.

This way of obtaining the document is the most common. Despite the introduction information technologies, people still do not fully trust the EDS ( digital signature) and other novelties, so they prefer to go to the tax office on their own.

Method 2. Through commercial organizations

This method is suitable for those who wish to learn more about their business partner, employer, investor, and so on. It does not require you to do anything other than contacting the appropriate firm and paying for its services.

Stages of obtaining an electronic extract from the Unified State Register of Legal Entities with the help of commercial companies:

Organization search. At the first stage, you need to find a reliable organization with positive reviews and good speed.
Submission of an electronic application. Next, you need to submit an online application for an extract from the Unified State Register of Legal Entities, indicating all the necessary data.
Payment for services. Make a payment for the service (few people work on a postpaid basis) and expect to receive an extract from the Unified State Register of Legal Entities to your email address.

Some data service companies send the document to your email, while others send you the actual paper by regular mail, although this may take longer.

Some will offer to send you an extract by courier, but the payment for the service will be an order of magnitude higher. But most often this service is standard and inexpensive: 500-600 rubles.

The advantage for you in this case will be the absence of the need to go somewhere and stand in lines. Minus - you have to wait for the document, which means that you will not be able to use it at this time.

Method 3. Through the official website of the IFTS - online statement

To carry out this operation, you will need an electronic digital signature. It is an individual set of cryptographic data with which you can certify absolutely any document.

What you need to do to get an online extract from the Unified State Register of Legal Entities:

Go to the portal of the Federal Tax Service of the Russian Federation.
For ease of use, you can create your own Personal Area or go directly to the checkout process.
Select your region and the "Legal entities" section.
Go to the "Services" submenu and select the "Issue an extract from the Unified State Register of Legal Entities" tab. If this is difficult to do, enter your query in the search bar of the site.
Fill in all requested information.
Read all the conditions for providing information and click on the "Get" button.
After sending the application, you just have to wait for the documents to be received by e-mail.

The advantages of this method: you have a choice - to receive an extract online or wait for it to be sent to a physical address by mail.

The electronic version can be sent for printing (it is desirable that the printer be in color for the correct display of stamps), copies can be made from it. Such an extract can be notarized and submitted to any institution.

If information about the specified legal entity is not found, then you will be sent a notification about this. Check the correctness of the data entry, if everything is correct, you can order a certificate of the absence of data about the legal entity in the database.

Comparative table of different ways to obtain an extract from the Unified State Register of Legal Entities:

№	How to obtain	elapsed time	Ease of receipt	The complexity of preparing an application	Service price
1	Branch of the IFTS	5-10 days (-)	Uncomfortable (-)	Medium (±)	Free (+)
2	Commercial organizations	From 4 hours to 1 day (±)	Convenient (+)	Simple (+)	Up to 2000 rub. (±)
3	Official website of the IFTS	From 20 minutes (+)	Convenient (+)	Simple (+)	Free (+)

As you can see, each of the methods has its advantages and disadvantages, it's up to you to choose which one to use.

4. FAQ - frequently asked questions on extract from the Unified State Register of Legal Entities

Here I will give answers to frequently asked questions on the topic of obtaining an extract. Below I have compiled a selection of the most FAQ, which are set by users on the Internet on legal and accounting sites.

Question 1. Can I get an extract from the Unified State Register of Legal Entities for free?

We have already partially answered this question in the section above this article.

There are two free ways:

Through the website of the IFTS.
When ordering a regular statement at a tax branch.

The pros and cons of each method are listed in the sections above, but I recommend that you use the first method. It is faster in time, since there are no queues on the site, and you can print the forms at home or in the nearest store.

Question 2. Deadline for receipt and validity of the extract

An online statement (it is informational, it is also electronic) is generated instantly. The link to it will be valid for 5 days, after which it is necessary to re-apply or change the type of appeal (purchase or order a paper or downloadable version).

If you are a third party and just want to know more about the company, then this method is the best - in 10 minutes you will have the necessary data available.

Paper variations of an extract from the Unified State Register of Legal Entities are issued in 5 working days, the document is urgently available in 24 hours. Their validity period is established directly by the issuing authority (inspectorate) and depends on the purpose of obtaining:

If the extract was required to participate in the tender, then it will be canceled after 6 months.
Receipt of a document for litigation gives it the right to exist for a month.
For the alienation of a share of capital - from 10 to 30 days. The exact time frame depends on the specific situation.

All these cases are prescribed in the legislation.

Question 3. What information does an extract from the Unified State Register of Legal Entities contain?

I have already said above that there is a regular and extended statement. And depending on its type, the information contained in the extract will be different.

Basically, the document contains the following information:

data on the name of the legal entity, its shareholders, investors and founders. In percentage terms, all shares of the authorized capital are taken out;
legal form of the company, its tax number, address and other contacts;
the state of the organization at the time of issuance and the amount of its capital;
data on the presence of branches, licenses, etc.

I suggest you see what the real one looks like.

The Privacy Policy (hereinafter referred to as the Policy) has been developed in accordance with federal law from 27.07.2006. No. 152-FZ "On Personal Data" (hereinafter - FZ-152). This Policy defines the procedure for processing personal data and measures to ensure the security of personal data in the vipiska-nalog.com service (hereinafter referred to as the Operator) in order to protect the rights and freedoms of a person and citizen when processing his personal data, including protecting the rights to inviolability privacy, personal and family secrets. In accordance with the law, the vipiska-nalog.com service is informational in nature and does not oblige the visitor to make payments and other actions without his consent. The collection of data is necessary solely to contact the visitor at his request and inform about the services of the vipiska-nalog.com service.

The main provisions of our privacy policy can be formulated as follows:

We do not share your personal information with third parties. We do not share your contact information with the sales department without your consent. You determine the amount of personal information disclosed.

Collected Information

We collect personal information that you knowingly agreed to disclose to us in order to obtain detailed information about the company's services. Personal information comes to us by filling out a questionnaire on the site vipiska-nalog.com. To receive you need to detailed information about services, costs and types of payments, you need to provide us with your address Email, name (real or fictitious) and phone number. This information is provided by you voluntarily and we do not check its accuracy in any way.

Use of the information received

The information you provide when filling out the questionnaire is processed only at the time of the request and is not stored. We use this information only to send you the information you subscribed to.

Providing information to third parties

We take the protection of your privacy very seriously. We will never provide your personal information to third parties, except when it may be directly required by Russian law (for example, at the request of a court). All contact information that you provide to us is disclosed only with your permission. Email addresses are never published on the Site and are used by us only to contact you.

Data protection

The Site Administration protects the information provided by users and uses it only in accordance with the accepted Privacy Policy on the Site.

Hello, dear readers. Today we will talk about how to get an extract from the Unified State Register of Legal Entities. Together with our lawyers, I have prepared this article for you, after reading which you will no longer have questions about what an extract from the Unified State Register of Legal Entities is, how to get it, where to go and what it is for.

Not to say that often, but periodically this document is requested by certain bodies and organizations. If you are new to business, do not panic when, after registering a legal entity, someone will require an extract from you. For example, one of the first people who will need it is a representative of the bank where you decide to open a current account. So, when registering with the tax office, you were given a package of documents, we get it, we are looking for an extract from the Unified State Register of Legal Entities (EGRLE). It is still fresh and therefore suitable for presentation to the bank.

After some time, you may again request this statement. In this case, the previous extract is no longer suitable, you will need to order a fresh one. How to do this will be discussed further.

What is an extract from the Unified State Register of Legal Entities and how to order it

Extract from the Unified State Register of Legal Entities (Unified State Register of Legal Entities) - this is a document containing complete information about the legal entity, as well as information about all the changes undergone by the organization.

Here's what she looks like. First 2 sheets

The Inspectorate of the Federal Tax Service starts a special Register. It contains all the data when companies go through the registration procedure. Form of ownership and legal status does not matter. This Federal Database reflects any information related to changes in organizations.

What information is containedin a regular extract from the Unified State Register of Legal Entities:

Actual data about the legal entity;
Full name of the organization;
Form of organization of a legal entity;
The size of the authorized capital;
Legal and actual address;
Information about the members of the organization;
OKVED codes, TIN/KPP, OGRN;
Availability of licenses for the implementation of a particular activity and the presence of branches;
Information about the termination of the activities of a legal entity;
Changes to organizational documents;
etc.

What information is contained in extended statements

An extended statement differs from ordinary statements in that it is much more more information regarding any legal entity. The list is really extensive:

Signature official along with the seal of the tax authority.
Certificates issued to confirm the very fact of the existence of entries in the register.
The entries themselves in the register, made on the basis of the documents provided.
Information about the ban for a legal entity on registration actions.
Information about registration with the Pension Fund and other similar organizations.
Description of the peasant farm, which served as the basis for the creation economic partnership or a production cooperative.
List of persons conducting the reorganization.
Persons who have become successors.
Data on the termination of the legal entity.
Information on branches and representations.
Quantity, types economic activity.
Formation of a legal entity.
About the holder of the register of shareholders.
Bank account information.
The size of the authorized capital.
Passport data of individuals.
The name of individuals who have the right to represent the interests of a legal entity.
Founders.
Contact phones or fax.
Legal address of the location.
State registration number.
Reason code for registration.
Documents on the basis of which entries are made in the register.
Applicant data.

Types of extracts from the Unified State Register of Legal Entities

There are no other types of extracts! Don't beat yourself up. There are only 2 types of extracts from the Unified State Register of Legal Entities, and these are:

Informational or Electronic. Free. Available to everyone. It can be obtained from the official website of the tax service. Next, we will talk about this in more detail. The disadvantage of this extract is that not all state bodies accept it. It only gives general information about the organization.
Extended or Paper with blue print. Paid. Extract with passport details of the participants of the legal entity. The term of delivery is 5 working days, the cost is 200 rubles, for the urgency of receipt - 400 rubles. Only a limited number of subjects can request it:
— Authorized representatives of the organization itself (general director, accountant);
— Bodies state power: courts, prosecutor's office, administrative and law enforcement agencies.

To get an extended extract, you must contact the tax office with an application. The application can be made in any form on the letterhead of the organization or download sample we have ! In the application, it is important to indicate the full name of the organization, TIN and OGRN.

The extract received in hand must be stitched and sealed with the seal of the tax authority.

When is an extract from the Unified State Register of Legal Entities required?

To confirm the existence of a legal entity;
In the process of liquidation of the organization;
Opening or closing a current account;
Filing a claim in arbitration;
Participation in open competition, auction, ;
Participation in auctions;
To conclude a transaction, if the counterparty asks for it;
Performing any notarial acts in relation to a legal entity;
Obtaining license documents;
During inspections by third parties;
and in other cases

How to get an extract from the Unified State Register of Legal Entities

There are two ways to get an official extract from the Unified State Register of Legal Entities:

Get an extract from the Unified State Register of Legal Entities online and for free

you can get an extract from the Unified State Register of Legal Entities on the official website of the tax service egrul.nalog.ru

Enter the input data: TIN or OGRN or the full name of the organization. Most often, it is easy to find the TIN of an organization in the public domain, therefore you can easily get an extract from the Unified State Register of Legal Entities by TIN absolutely free of charge.
The search result will give you an organization suitable for your request and a PDF file for downloading the statement itself.

Regardless of your region, the Federal Tax Service website allows you to get an electronic statement online quickly, simply and free of charge. You may not download electronic document, and view an extract from the Unified State Register of Legal Entities on the tax website through a browser.

Get an extended extract from the Unified State Register of Legal Entities

As mentioned above, only an authorized person can receive it.

To do this, you need to apply to any division of the IFTS. In the application, indicate the number of copies of the extract required to receive it, the method of obtaining the extract (by mail or by hand), do not forget to stamp and indicate other necessary data submitted in sample application.
Attach a power of attorney of an authorized person to receive an extract (for an accountant, for example) or an order on empowerment this person to receive an extract (order on the appointment of a director). Download power of attorney to receive an extract.
The passport.
Pay Mrs. duty.

Payment of the state duty for an extract from the Unified State Register of Legal Entities in 2019 is 200 rubles. regular extract and 400 r. urgent. You can pay the state duty directly at the tax office in the payment terminal, by transferring from bank card or electronic payment. Don't forget to print your receipt.

At the appointed time, come for the document.

Ordering an urgent extract allows you not to wait 5 days, but to receive official document during the day.

You will have to go through the same steps if you contact commercial organization. This service costs a little more, up to 700 rubles, depending on the region. But it frees you from standing in lines. But it is worth noting that you will receive an extract not much faster, and possibly even longer.

If you, as a representative of an organization, have certificate CryptoPro(digital signature). Then you can get an extended statement for your organization without leaving your office, all on the same website of the tax service.

This extract will be ready within a day from the date of application. And you can download it within 5 days.

This extract is legally binding and may be submitted to any government agency. It is better to print it on a color printer so that the blue print is clearly printed.

Comparative table of ways to obtain an extract from the Unified State Register of Legal Entities

How to obtain	Regular statement	Extended
*Pick up time*	within 3 minutes	Normal - up to 5 days. Urgent - next day
*Price*	Is free	Paid: 200 r. - ordinary. 400 r. - urgent.
*informative*	Only basic information about the organization	Extended information about the founders
*Subject of receipt*	Anyone	Authorized representatives of the organization
*Where to get an extract*	On the website of the IFTS	At the tax office
*Minuses*	Has no legal effect	Has legal force and can be presented in any organization

If there is no data on the requested legal entity in the register of the tax service, then you will be issued a corresponding certificate “on the absence of the requested information”.

How to order an extract from the Unified State Register of Legal Entities with delivery to the office

Yes. But such services are not provided in public institutions.

You can apply through commercial companies if there is no time for personal visits to the offices of the Federal Tax Service. But such a service is more expensive, the cost can reach up to a thousand rubles.

The office can also receive an extract ordered on the official website of the service. But only if a hard copy is specified for receipt. With this option, you will have to pay less. But it takes more time to get it. PSRN and mobile number will help track the status of the parcel.

Have you ever come to a notary with an extract from the Unified State Register of Legal Entities, and she does not want to accept it and says to go and get fresh?! It happened to me personally. Next, I will tell you about all the deadlines for extracting from the Unified State Register of Legal Entities.

Within 3 working days, the legal entity must report to the tax office information about the changes being made.

For example. Changed the director or the size of the authorized capital. We inform the tax office, which makes changes to the register of legal entities.

Therefore, notaries ask for a fresh extract, because. within 5 days everything can change and new information will appear in the registry. The more time passes from the moment the extract is issued, the more likely it is that the information contained in the Unified State Register of Legal Entities, in respect of which the extract was issued, has been changed, and the information contained in the extract no longer corresponds to the information contained in the Unified State Register of Legal Entities at the current time.

Other expiry dates:

When participating in a tender, an extract must be not older than 6 months.
When submitting documents to the state. accreditation public organizations in order to grant them the status of all-Russian sports federations, an extract must be not older than 1 month.
To perform notarial acts, not older than 5 days.
When contacting court of Arbitration, expiry date not older than 30 days.

Advice! Check the expiration date of the statement directly with the organization that requests the statement from you.

On what grounds can they refuse to receive an extract

If there is no document confirming the payment of the state fee. Subject to the relevant condition.
The text in the request cannot be read for some reason.
The person who signed the request does not have the authority to apply to the tax authority, to obtain information about the applicant.
Lack of documents confirming the authority of the representative.
The absence of the full name of the company, or TIN and postal address in the request.
A violation is considered to be a situation where the document does not bear the signature of the one who represents the interests of the enterprise.
For individuals, the violation will also be the absence of a signature along with an indication of the initials, postal address.

About accounting service fees

There are no official explanations yet on how the fee for the provision of statements is taken into account in accounting and taxation. But the Ministry of Finance clarifies some issues.

If a company uses a simplified taxation system, it will not be possible to include the statement fee in the total expenses. Even if the object of taxation is income, reduced by the amount of expenses.

This is due to the closed nature of the list, which describes the costs accepted for tax accounting with a simplified system. And in this list there is no item that allows you to do as it was written above. This would be possible only if we are talking about state duties related to federal-level fees. But the fee for obtaining extracts does not apply to such.

But in general mode, such a step is quite possible.

This can happen when registering a legal entity. Therefore, carefully check the documents after their initial receipt at the tax office. Be careful with your passport details correct spelling full name of the legal entity, address of the legal entity, etc.

An error can be made both by you (when submitting documents for registration) and by an employee of the Federal Tax Service (when entering data into the register). Everything inaccurately needs to be corrected, otherwise they will remain in the tax database and information about you as an existing legal entity will be difficult to find in the future.

In connection with the current negligence, it is necessary to contact the Federal Tax Service to correct errors in the Unified State Register of Legal Entities.

Law! By law, the tax officer is not responsible for the mistakes made, therefore, all responsibility falls on the entrepreneur (financial and legal), even if this was not his fault.

If you do not correct the mistake in time, you can stumble upon a fine of up to 5,000 rubles.

If the mistake was made intentionally by the entrepreneur, then he faces administrative responsibility and a ban on employment entrepreneurial activity up to 3 years.

To correct errors in the register of legal entities, it is submitted.

Download Word

Download PDF

If the mistake was made not through your fault, but through the fault of the tax inspector, then the application must be attached transmittal letter written in free form. The application must indicate what exactly the mistake is, where and who made it, and indicate the number of the entry in the register of the legal entity. In addition, attach new documents with correct information about your legal entity.

We take this application and a cover letter to the office of the tax service. After the application is accepted, it goes to the tax authorities for consideration. The review period is quite long: from 30 days to 2 months.

But after such a long waiting period, it is not certain that your application will be granted.

Advice! So that you are not convicted of deliberate actions, it is best when submitting documents for registration of a legal entity, make all copies of the documents you submit.

After the correction is made, you will be issued a certificate of the changes made indicating the state registration number (GRN) of the record in which the correction was made and a new extract from the Unified State Register of Legal Entities. This document sent to the postal address of the legal entity.

The state registration number (OGRN) is assigned to each legal entity, information about which is present in the register. Usually such codes consist of 13 digits. And each has its own meaning. Let's decipher them.

The first character is confirmation that the number refers to an entry in the register.
The second and third are the designation of the year when information about the company entered the database.
The code of the subject of the Russian Federation is hidden in the fourth and fifth characters.
The number of the entry in the register made during the current year is shown in characters from the sixth to the twelfth.
Finally, the last digit becomes the control character. This is the result of dividing all previous digits by 11.

It is these numbers that become the main details for legal entities. After the numbers come full details about the company and its activities.

It is most advantageous to receive extracts from the Unified State Register of Legal Entities via the Internet, as they save a lot of time. Such extracts contain information identical to that provided on paper. But more attractive because it contains everything last changes associated with the activities of a particular company. Information on the Web is always updated quickly. The only downside is that it's not always electronic form acquires official legal force along with paper versions.

Certificates from the Unified State Register of Legal Entities are useful in that they provide an opportunity to fully verify your future partner. Solid monitoring of counterparty companies is carried out regularly large enterprises. As a result, there are much fewer problems associated with reliability. This, for example, will allow you to know in advance about the appearance of new founders.

Any leader is interested in learning some details that relate to the existence of his competitors. In this case, it is recommended to use automated services that allow you to obtain certificates at minimal cost.

In the context of development commercial activities The number of entrepreneurs is steadily growing. The Unified State Register of Legal Entities has been created to record the organizations they have created. The short name of the received base is the Unified State Register of Legal Entities. The register is a listing of all companies officially registered in the country and contains extensive information about each of them.

What is subject to registration with the Federal Tax Service

The Unified State Register of Legal Entities has existed in the Russian Federation since 2002. From now on, each organization must be included in the common database, where registration of legal entities operating in Russia.

Information about the company in the state register is entered in accordance with approved form, so there are a number of mandatory items:

Name of company. The full name (with decoding of abbreviations) and the abbreviated name must be indicated. If the name contains foreign words, it is obligatory to write them both in their original form and in Russian letters. The name of the company must also be present if it differs from the legal name of the company.
Legal status of the organization. Information is required on the legal form of ownership: OJSC, LLC, CJSC, PJSC, JSC, cooperative, non-commercial, unitary enterprise, partnership, etc.
Date and method of establishment of the enterprise. A company can start its existence from scratch, or it can be the result of a reorganization.
Information about the founders, shareholders and owners of the legal entity. The names, passport details and TIN of all members of the company, managers (Director or Director General), owners and other persons who have a permanent right to sign and manage the company.
Authorized capital. Information is entered into the register about the size of the authorized capital of the organization, what it consists of (authorized fund, share contributions, equity, reserve capital, etc.) and what part of it is contributed by each participant.
Constituent documents. It is indicated on the basis of which documents the company exists. Most of the time it's the statute. This is where most of the information about the legal entity comes from. For entry into the register, originals or certified copies of these documents must be attached.
Legal address of the organization.
Data on offices, representative offices and branches of the company carrying out the main activities of the organization (as a rule, they are mentioned in the Charter).
TIN of the legal entity and OKVED codes . When entering an organization into the Unified State Register of Legal Entities, it is necessary to indicate the areas of economic activity that make up the work of the enterprise. Engaging in unregistered activities is illegal.
Information about available licenses. If the company is engaged in activities, the implementation of which is possible only with the appropriate license, a note about it in the register is also required.
Information on the registration of the organization in the FIU and the FSS.

Entering information about the legal entity is carried out by the tax authorities at the place of registration of the company. An entry in the Unified State Register of Legal Entities on the creation of an organization is assigned the main state registration number ().

If the company exists longer than July 1, 2002, or is located on the territory of the Republic of Crimea, or in the city of Sevastopol, and was created before the inclusion of these territories in the Russian Federation, then any first entry in the Unified State Register of Legal Entities will become the main registration number. This number is further considered one of the main details of the organization and is indicated in all necessary documents.

All subsequent entries are entered into the register in chronological order and also receive their registration number (GRN). When changes are made, the main number does not change. At the same time, PSRN is displayed in the records of changes and in documents confirming this.

There are several cases in which it is necessary to enter information into the Unified State Register of Legal Entities:

Initial registration of the organization.
Making changes about the existing company.
Indication of information about the suspension of the activities of the legal entity.

For the initial registration of an organization in the Unified State Register, the following documents must be submitted to the Federal Tax Service:

, where all the required information is reported.
Documents proving the identity of persons, information about which will be indicated in the database.
Constituent documents.
Receipt of payment of state duty.

Particular attention should be paid to filling out the application. In order to save time and effort, it is important to avoid errors; additional requests to the Federal Tax Service will be required to correct them.

Changes can be made in two ways: exclusion of obsolete data and their complete replacement with new ones or partial change of information. In both cases, registration will require a corresponding application from the representative of the legal entity.

If the organization has ceased to exist, data is also entered into the Unified State Register of Legal Entities. In this situation, information about the legal entity is not deleted from the database, it is still available, but includes a mark of the end of activity.

The Unified State Register of Legal Entities is maintained on electronic and paper media. The electronic version allows you to take into account the registry data by other federal information networks. The documents submitted to the tax authorities during registration are stored on paper in accordance with the established regulations. They serve as confirmation of the information contained in the electronic database; in case of discrepancies in information, those displayed in the paper version are the priority.

Certificate of Unified State Register of Legal Entities

Having passed the registration procedure in the Unified State Register of Legal Entities, the organization receives a Certificate of making an entry in the Unified State Register of Legal Entities. This is a paper document printed on stamped paper, the OGRN is written on it and the date of the last change made is indicated. That is, after the expiration of time, one legal entity may have several certificates, but the main number in them will be one.

In the future, this document is needed by the organization to interact with other companies; it is included in the package of basic documents of a legal entity along with the TIN, Charter, etc.

Number decoding

The number indicated in the certificate consists of 13 characters, and this is not a random set of numbers. Each combination has its own meaning.

1st character- a sign of referring the record to the PSRN - "1", "5", to the SRN - "2", "6", "7", "8", "9";
2nd and 3rd characters- indicate the year of the entry (its last two digits);
4th and 5th characters- indicate the subject of the Russian Federation;
from the 6th to the 12th sign- the number of the entry recorded in the Unified State Register of Legal Entities during the year;
13th sign- check digit, which is calculated by dividing the number obtained from the remaining 12 digits by "11" (an integer from "1" to "9" is taken).

Information access and verification

The Unified State Register of Legal Entities contains personal information about the organization, therefore, for security reasons, the information is not available in full and is not available on the same conditions. Unlimited and free access to registry data is available only to special bodies that ensure the legitimacy of companies, namely:

Federal Tax Service of the Russian Federation.
Ministry of Justice of the Russian Federation.
Federal executive authorities of the Russian Federation (Ministry of Internal Affairs, FSB, etc.).
Central Bank of the Russian Federation.

Access to some bank details legal entities and private information about the founders and owners is open only to specific employees of the listed organizations and with the appropriate permission.

In general, data from the registry, the disclosure of which does not threaten any consequences, can be obtained by any user. To do this, you must make a written request to the Federal Tax Service or use the electronic database.

To check the information, just download the electronic version. Currently, the service of open access to the registry is provided by many different Internet services, but for a fee.

Recently, you can take an extract from the Unified State Register of Legal Entities or copies of the attached documents in electronic form on the website of the Federal Tax Service nalog.ru. This service is provided free of charge. A pdf file is downloaded, which contains all the information on the selected organization, including the changes made, however, as users note, this does not work for all legal entities yet. In order to avoid receiving insufficiently up-to-date information, it is better to additionally use other services of the Federal Tax Service.

How to order an extract from the Unified State Register of Legal Entities - in this video.

Why do you need an extract

The unified register exists not only to record the formation, liquidation of the enterprise and the changes taking place in it. The data stored in it is often needed in different situations. Then the interested companies or persons turn to the extract from the Unified State Register of Legal Entities, which is formed on the basis of all the entered data about the organization at the time of the request.

Here are the cases in which it may be needed:

For notarization of documents related to the activities of the organization. The extract shows whether the manager or another representative has those powers.
To interact with other organizations. So the company before the start joint work they check the future partner or counterparty, verify the address, authorized capital, scope of activity, legal status and current state of the enterprise (whether it is fictitious and whether it is in the process of liquidation).
To work with banks. When opening a current account, an extract from the Unified State Register of Legal Entities is a mandatory document. On its basis, a conclusion is made about the reliability of the information provided by the company.
To participate in auctions, tenders and tenders. In these cases, confirmed information about the legal entity submitting the application is also required, since unscrupulous organizations may try to distort information in order to obtain an order.
For the conclusion of contracts related to real estate.
Also, the data of the Unified State Register of Legal Entities are used in formation of the tax base.

Features of obtaining

How to obtain extracts from the Unified State Register of Legal Entities defines its type and scope:

Unofficial(taken from Internet resources) - serves as a source of information, but is not presented at the place of demand as a supporting document.
Official(formed directly by the Federal Tax Service) - a certified document that has legal force.

If you need an official document from the tax office, certified by a signature and official seal, electronic upload will not be enough, you need to make a request to territorial bodies FTS. For this, an application is written in a special form, on its basis the tax service generates an extract from the Unified State Register of Legal Entities, certifies and provides it to the applicant.

For a person representing the organization itself, the document is made free of charge within 5 working days. When contacting a third-party employee, a fee of 200 rubles is charged. If an extract is needed urgently, a corresponding note is indicated in the application for an extract from the Unified State Register of Legal Entities. Then the document will be ready the next business day, but the cost of the service will increase to 400 rubles.

Depending on the desired period of production of extracts, they can be divided into 2 types:

regular (within 5 days);
urgent (1 working day).

The finished extract must be dated and issued in two copies, one of which remains in the tax office, and the second in the hands of the applicant.

What changes are subject to registration

During the existence of a legal entity, many characteristics may change. There are circumstances, the change of which must be reflected in the Unified State Register:

change of the name of a legal entity;
change in company management;
new passport data of the head;
replacement of founders or their other number;
another legal address companies;
change in the size or redistribution between the founders of the authorized capital of the organization;
change or addition of areas of activity of the company;
updating some other significant provisions of the Charter.

How to register

In order to fix the listed changes in the Unified State Register of Legal Entities, you need to contact the Federal Tax Service at the place of registration with an application. It must be filled in unified form or P13001 (depending on what the reason is), have the signature of the head of the organization and be certified by a notary.

The application must be accompanied by identification documents, the decision of the founders to amend and a new version of the Charter in two copies (or another statement of the changes).

If a legal entity changes its head, applications must be completed on behalf of the new director, and his signature must be everywhere.

Plus, a receipt for payment of state duty should be added to these documents. The cost of the state duty for making changes to the Unified State Register of Legal Entities is 800 rubles.

Terms of application

According to the current legislation, the deadlines for making changes by the tax authorities are determined. After 5 working days, the tax inspectorate is obliged to provide ready-made documents. There are time limits for the organizations themselves.

No more than 3 days must pass from the moment of the officially registered decision on changes, otherwise a fine of 5,000 rubles is due.

The request for amendments may not be carried out by the head of the organization himself, his presence will be required only when visiting a notary. An authorized representative of the company can apply to the tax office, it is enough to draw up a power of attorney for him, she will also be involved in accepting a package of documents.

When registering changes in the registry, the applicant is provided with a Record Sheet. This is a document state sample, filled out in the form P50007. It is an official confirmation of changes regarding a specific legal entity. Unlike a statement, a Record Sheet contains information only about the changes being committed, and not about the entire company.

Reasons and consequences of exclusion from the register

When a legal entity is liquidated, it is excluded from the Unified State Register of Legal Entities. An organization can be liquidated in two cases:

voluntarily- at the initiative of the founders themselves;
forcibly- by decision of the court or the Federal Tax Service.

When the liquidation of an enterprise is carried out by its own decision, it is necessary to notify the tax office by submitting a corresponding application.

The tax authorities may initiate the exclusion of a company from the Unified State Register of Legal Entities if the organization does not report to tax office within 1 year or if the company does not have any current account transactions in at least one bank during the whole year.

After being excluded from unified registry the organization ceases to be active. If the liquidation was forced and as a result of legal proceedings the company was allowed to work, restoration to the Unified State Register of Legal Entities is possible. In case of voluntary termination of activity, the process is irreversible. As a result, information about the legal entity remains available, but the information about the company will contain a record of the suspension of the organization's activities.

How to get an official extract from the Unified State Register of Legal Entities or EGRIP, find out in this video.