Currently, there is an extensive market for software products designed for reporting in in electronic format. When choosing software product we all face the difficulty of choosing, analyzing the value for money. We studied the needs of accountants and managers in choosing a software provider and compiled a simple circuit actions.
Reporting schemes
The legislation provides for the possibility of reporting in three ways:
- personally or through a representative;
- by mail with a valuable letter with a description of the attachment;
- in electronic form via the Internet.
The first two methods do not raise questions, but for some business entities such methods have become impossible. For example, in accordance with paragraph 3 Art. 80 and item 5 Art. 174 Tax Code of the Russian Federation, all VAT payers, including tax agents, are required to submit VAT returns only in electronic form via telecommunication channels. Similar restrictions apply to personal income tax declarations, calculation of insurance premiums and others.
Before choosing a software product, you need to understand the technological side. There are three reporting schemes:
- straight;
- representative;
- portals.
| Schema name | The essence of the scheme | pros | Minuses |
| Straight | The client enters into an agreement with the operator electronic document management or an intermediary. As a result, the subscriber is provided with a program for sending reports, and an electronic digital signature is issued for the manager or other authorized person. |
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| Executive | Reporting is sent through an organization that has software package, which allows you to send reports to other organizations or individual entrepreneurs. |
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| State portals | The organization buys a "key" to an electronic digital signature(EDS) from any accredited certification center and submits reports through the state. portals (https://www.nalog.ru/, http://fss.ru/ etc.). |
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In the following, only the direct scheme will be considered. The "representative" and "portals" schemes do not need analysis and comments. When choosing to send reports using the “portals” scheme, you should read the section “Registration of an electronic digital signature certificate”.
Electronic reporting market players
There are 127 electronic document management operators registered in Russia. Their list is posted on the website of the Federal Tax Service of the Russian Federation.
Leaders in this market are constantly changing. The largest (by number of subscribers) are:
- Tensor (product - Sbis);
- Kaluga Astral (a product - and many so-called integration projects, where Kaluga Astral appears only as a special communications operator: 1C-Reporting, and others);
- SKB Kontur (products: Kontur-Extern, Elba and Accounting.Kontur);
- Taxcom (products: Dockliner and 1C-Sprinter).
Criteria for selecting a product for reporting
"Free" or "not free"
Before proceeding to the choice of program, you need to clarify your preferences. Technologically, there are two types of programs:
- offline - system on a computer (copy on an external hard drive or flash drive);
- online - cloud technologies, work from any computer on the Internet.
The first group includes such software products as VLIS++, 1C-Reporting, Astral Report and others.
With the second group, everything is very difficult. Users think that online is the ability to work from any computer with an Internet connection. For example, the Kontur-Extern program. All reporting is created and uploaded on the Kontura portal, but at the same time on workplace a means of cryptographic information protection (CIPF) must be installed. It should be borne in mind that if the CIPF is installed on a computer, it is impossible to work from any machine. If CIPF is not installed on the computer, it is online. Such software products include Accounting.Kontur and Kaluga integration solutions: Bukhsoft, My Business, Glavbukh and others.
What to look for when choosing a reporting program
Not always what is expensive will justify its price. It may turn out that additional fee provided options that are not needed. It is necessary to prioritize correctly and understand what we want to get from the program: only sending reports or an additional service.
Operators provide a variety of additional services. Here are just a few of them:
- Completing of the work professional accountant in automatic mode(the service itself makes calculations for taxes and contributions, the client sends reports to all regulatory authorities at the touch of a button).
- EDS registration.
- Service training.
- Providing accounting advice.
- Providing a regulatory framework.
- Data storage.
So, you asked the program only to send reports, and you were additionally provided full package. For some, this will be the solution to all problems, and for others, it will be an unnecessary additional service. That is why, when choosing a program or sending service, it is necessary to clarify what exactly is included in the price. And if you do not need these services, refuse them or look for another special communications operator.
The minimum requirements for the system (except for sending the FTS, PFR, FSS and Rosstat) are letters, reconciliations, a system for preparing and verifying reports, the ability to download reporting files from other programs. Many users need exactly this functionality, simple and basic, not hung with additional "bows". You also need to consider how many subscribers you have: if you manage a lot of companies, you should definitely ask suppliers about the tariff for a group of companies. This is usually beneficial.
When choosing a software product, pay attention to the interface. A good interface is an intuitive interface, which means that you don’t need to learn how to work with the program.
General procedure for connecting to sending reports
The procedure for connecting to the program for sending reports is approximately the same. List of documents required for reporting:
- connection application;
- an agreement for the provision of operator services;
- exchange agreement in the EDI system;
- documents for registration of EDS (according to general rule they include certified copies of the TIN and PSRN of the company or individual entrepreneur, as well as the passport and SNILS of the head).
Reporting to government bodies via TCS is transmitted in encrypted form signed by an EDS certificate issued to an employee who has the right to sign. Usually this is the head of the organization.
Registration of an electronic digital signature certificate
EDS is used to confirm the authenticity of documents transmitted via telecommunication channels:
- certifies that the signed text comes from the signer;
- protects the signed document from distortion.
Suppliers electronic reporting provide EDS certificate registration services. Before registering an EDS certificate, determine the scope of the signature. It may be necessary to sign not only electronic statements. For example, it is required to certify documents using an EDS when using electronic document management or to participate in electronic auction. If you are interested in expanding the zone of application of the EDS, ask the special communications operator about the possibilities of using the EDS.
If you choose to send reports using the “portals” scheme described in the “Schemes for sending reports” section, register an EDS certificate with accredited providers. On average, the price of registering an EDS certificate is from 950 rubles.
"The economy must be economical - this is the requirement of the time"
With this thesis, Brezhnev L.I. explained why in the USSR there is such a commodity "abundance". Today, Brezhnev's statement is very relevant. The market for electronic reporting operators is crowded. Sellers of electronic reporting are forced to regularly organize promotions and provide discounts. Over the past couple of years, we have observed the following stocks in the market:
- software products for sending reports for a period of 3 to 6 months - free of charge;
- zero reporting - free of charge;
- price reduction for the first year of service;
- 50% discount when changing the software product (switching from a competitor).
Price Structure
Price lists for sending reports can be viewed on the websites of special communications operators. For example, you can look at the websites of the following companies:
- Accounting.Contour ;
- Circuit. extern ;
- My Business ;
- Sky.
The price comparison is conditional, we considered one organization on a general basis, the minimum prices for a year of service are indicated.
Selected for comparison minimum possibilities programs: only sending reports to all government agencies. The price increases with the choice of additional services.
For comparative analysis Nebo's price offer was not taken into account, since it has a price set for sending each report. The price is 170 rubles in Moscow and the region, in other regions— 100 rubles.
Conclusion: by pricing policy leaders are:
- offline - 1C-Reporting;
- online - Contour. External.
The price range is very large. As a rule, an additional service is hidden behind a high price.
Switching from one reporting program to another
When deciding to change a software product, choose the optimal time for the transition. It is better to do this in off-season months, that is, in those in which there is no quarterly, semi-annual or annual accounts. The terms for connecting to sending reports can vary from 1 to 10 days, and this should definitely be taken into account. The final stage of connecting to sending reports through any special communications operator will be registration on the tax server. This technical aspect cannot be adjusted, that is, the procedure cannot be rushed. As a rule, registration on the tax server is quick, but sometimes failures occur in the state agency. That is why we categorically do not recommend issuing an EDS on the last day of the reporting period - the danger of being late in sending the required report will be quite real.
In the case of a program change in the middle of the year, it is better to provide for the possibility of transferring reports from one program to another.
It is no secret that reports can be submitted on paper, or you can submit reports to the tax office via the Internet. Below we will tell you how to report electronically and whether it is possible to submit a report to the tax office via the Internet for free.
Declarations to the Federal Tax Service in electronic format
Small businesses can submit most of their reporting on paper. However, this method is time consuming. It is much easier to submit reports via the Internet to the tax office. In addition, by sending reports through special operators, you can track the entire chain of passage of the declaration - from its sending to acceptance by specialists.
Some companies cannot do without electronic reporting at all, because tax code obliges them to report only via telecommunication channels. This rule applies to VAT returns. Almost all categories of payers are forced to send this declaration via the Internet, an exception exists only for certain groups of tax agents (paragraphs 2, 3, paragraph 5, article 174 of the Tax Code of the Russian Federation).
How to submit your tax return online for free
The tax office has long developed a service that helps everyone legal entities and individual entrepreneurs send declarations for free through the website of the Federal Tax Service. However, using this system, you will have to interrupt all the numbers from paper by hand - this method can lead to unnecessary errors and shortcomings. If the payer is very careful, there will probably be no errors, but the money will still have to be spent. This is due to the fact that you can send a report only with the help of an electronic signature, which is purchased at the certification center of the Russian Federation.
To facilitate the process, many IT companies create special electronic reporting services. Any company can buy from them and electronic signature. Through electronic services you can easily and quickly send any report to the Federal Tax Service. In addition, companies can request a reconciliation of all taxes, send letters, respond to the requirements of inspectors, and even attach scans of the requested documents. Service centres provide technical support to users and always help to solve the problems that have arisen.
Declaration to the tax on time and without errors!
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Filling out and sending reports to the Federal Tax Service using the example of a UTII declaration
Since 2002, rules have been defined and introduced, according to which entrepreneurs have received the right to submit reports in electronic form. Many businesses in as soon as possible appreciated the benefits and convenience of innovation. The Apfel-M company offers services for the preparation and submission of reports in electronic form to enterprises of any organizational form.
Electronic reporting has many advantages. First of all, this should include fast data processing, high precision, relevance of forms, confirmation of data acceptance.
Electronic reporting is generated using a licensed software based on the data of the enterprise or organization. Sending information in encrypted form provides a high degree of confidentiality. Besides, in this case the terms of data transfer to regulatory authorities are reduced and the need for direct contact with representatives of the Federal Tax Service is eliminated.
Tax reporting in electronic form
It should be noted that electronic tax reporting provides a wide range of advantages:
- High accuracy. The entered data is carefully checked before sending. This allows you to eliminate inconsistencies and errors when filling out.
- Relevance of forms. As a result of the rapid update of data transmission channels, all changes made to the reporting forms by the authorized bodies are immediately displayed in the software.
- Data acceptance confirmation. When electronic reporting is accepted, the authorized body sends the appropriate protocol to the sender.
- Fast data processing. The information entered into the program is processed as soon as possible. Most of the operations are carried out automatically, excluding the participation of the operator.
- Safety. The transmitted reporting in electronic form is subject to complex encryption. In view of this, information can be extracted exclusively by representatives of authorized bodies.
Electronic accounting services
Enterprises and organizations are given the opportunity to receive information from the IFTS in electronic form. They can request account statements, reconciliation certificates, certificates of payment of taxes and fees, the status of accounts and extra-budgetary funds, as well as a list of reports provided by the enterprise.
Services that can be obtained from the IFTS in electronic form:
- Statement of settlement operations with the budget;
- Act of reconciliation;
- Certificate of payment of taxes and fees, extra-budgetary payments, penalties and penalties;
- Statement of the status of payments to the budgets and off-budget funds;
- List of tax and financial statements, which was provided by the IFTS in the reporting year.
Electronic submission of reports to the IFTS and PFR, prices for services
We have extensive tools and experience to ensure that your electronic reporting is as accurate as possible and sent to its destination within the agreed time frame. You can use our services via the Internet. To do this, you need to send an application with data about your organization and a list of required reports to the address. After that, you will receive a power of attorney, which should be certified by a seal or with the help of a notary. The finished document is transferred to the regulatory authority. A scan of the power of attorney and a postal inventory is sent to the mail of our company.
The specialists of our company are well versed in all the intricacies of reporting in electronic form, so you can safely entrust this work to us, being confident in the final result. Call!
Conditions for the provision of electronic reporting services
The Contractor performs, and the Customer undertakes to accept and pay for the transfer of reporting (composition of reporting on a separate application of the Customer) via electronic communication channels to the Federal Tax Service of Russia with the provision of documents confirming the sending (confirmation of receipt, input receipt).
Rights and obligations of the parties:
- The Customer undertakes to provide the Contractor with a declaration on paper or in electronic form or an application for the provision of zero reporting.
- The Contractor undertakes to fulfill the obligation to transmit reports via electronic communication channels with the provision of supporting documents within 5 working days from the date of submission of documents by the Customer.
Amount and payment procedure:
- The total cost of the service provided by the Contractor in accordance with the terms of this agreement is calculated based on the cost of one submitted report in the amount of 500 (five hundred) rubles, VAT is not charged (Article 346.11 Chapter 26.2 of the Tax Code of the Russian Federation, notification No. 5227 of 04/20/09)
- Payment for services is made by transferring 100% of the prepayment to the current account or to the cash desk of the Contractor.
- The moment the Customer fulfills its payment obligations is the transfer of funds to the Contractor's settlement account or deposit to the cashier.
This service is provided under the terms of the contract. public offer. For your convenience and reduction of time costs, we offer you, if you need to provide one-time electronic reporting services, to use the agreement form of the parties by accepting the offer.
The contract for the provision of one-time electronic reporting services is concluded by way of an offer, i.e. public offer containing the terms of the contract. According to the Civil Code of the Russian Federation, a paid offer agreement is a legally concluded agreement and means the Customer's consent to the terms of the transfer of non-exclusive rights specified in the offer agreement.
In accordance with Article 437 of the Civil Code of the Russian Federation, containing all essential conditions of the contract, an offer from which the will of the person making the offer is seen to conclude an agreement on the conditions specified in the offer with anyone who responds is recognized as an offer (public offer).
PUBLIC OFFER AGREEMENT (approved CEO OOO "Apfel-M")