Despite the development of high technology, the presence modern ways communication and data exchange capabilities via the Internet, there may be situations where the transfer of information on paper is required. As a rule, original documents of value are sent in this way.
Purpose
If, when sending a regular message, the sender does not need to visit the post office, then a registered letter with a notification can be sent only with the appropriate registration at the post office. Postal workers will help to comply with all the subtleties of the procedure so that the shipment is guaranteed to reach the addressee. This is the most reliable shipping method.
It is enough to warn the operator about the intention to send a registered letter in order to avoid errors in registration. How much it costs to send a registered letter and receive confirmation of sending, you need to find out directly at the post office.
The attachments to be sent are most often:
- originals of securities;
- documentation for work activities organizations;
- original copy of invoices and acts for financial statements;
- requests, notifications from state and municipal institutions: tax service, judicial system, military commissariat
- certificates, copies of personal documents, powers of attorney, etc.
Sending a registered letter by Russian post will not require much time and money. Marking "Customized" on the envelope indicates the assignment of a unique identification code. Such an imprint is affixed by a postal worker, after which the sender has the opportunity to track the movement of his shipment by entering the received code in the corresponding line of the Tracking service on the official website of the Russian Post: https://www.pochta.ru.
Important! The identification number can be found on the receipt issued to the sender after the payment is made.
Action algorithm
If the shipment is registered, then in addition to being able to track its path to the addressee, the sender can receive not only a documentary report on delivery to the specified address, but also the fact of delivery, confirmed by the recipient's personal signature (notification).
Such messages can only be received by the person indicated in the "Recipient" line. Other persons are entitled to receive, but only if they have a certified certificate.
How to send a registered letter:
- Prepare documentation for submission.
- Visit any branch of the Russian Post.
- Inform the postal worker of the intention to issue exactly this species sending.
- Enter all the data of the sender, addressee.
- Correctly fill out the form of notification of receipt.
- Give the mailman an envelope with papers and a form.
According to the volume of documents sent, you can choose the most appropriate size of the envelope. Permissible dimensions correspond to: C6 format - minimum, C4 format - maximum. The weight should not exceed 100 grams if the shipment is carried out within Russia, and 2 kg if the shipment is carried out abroad.
The delivery time for a registered valuable letter depends on the remoteness of the sending and destination regions. To find out the approximate date, you should use a special calculator available for use on the Russian Post website.
You need to fill out a special form Sample form
The sender does not have to compose the text. There are special forms for this: on the territory of the Russian Federation - f. 199, for foreign countries - CN07. The sender will learn about the personal delivery of a registered letter by the returned signed form. The notice is printed on thick A6 paper:
Information is entered line by line. Forms are issued free of charge, often they can be found in special compartments. If an error was made while filling out, you can fill out a new form. When the message reaches its destination, the addressee will receive a notification, the presentation of which will allow him to pick up the envelope. The recipient does not have to think about how to correctly fill out a notice of delivery of a registered letter, because the sender did it for him. He will only have to put a signature proving the fact of delivery.
Russian Post provides an opportunity to use additional services such as SMS delivery notifications, 1st class forwarding, airmail delivery of messages.
Sample form for Russia It would seem that it is impossible to make a mistake. However, there is some confusion when filling in the rows. How to correctly fill out a notice of delivery of a registered letter.
- Specify the type of notification: simple or custom.
- Check the box for the type of message that is being sent. AT this case"letters", "registered (oh)".
- In the line "To" enter the full name of the person sending the message, or the name of the organization (when documents are exchanged between legal entities).
- The sender's address is written in the "Address" line.
If you have any doubts about the correctness of the postal code, it is better to contact the postman, determine the correct index using the directory.
Attention! Many people make the mistake of identifying themselves as the sender. Remember that such a notification indicates receipt by the addressee, which means it is sent on his behalf.
In the "Sender" line, you must indicate the person to whom the transfer was sent, but yourself as the "Recipient".
Sample form for foreign countries - CN07 additional service
To send important papers, you can use another service - send a valuable letter with a list of attachments. This type of forwarding allows you to partially or completely compensate for the damage in case of loss or damage to the message. What is a valuable letter with an attachment description. Such a letter (or parcel) with a declared value is officially registered by the postal system, after which its path is available for tracking by the assigned track code.
How to send documents in a similar way. There are rules for sending insured parcels. The procedure is similar to sending messages of the "registered" category and is carried out only from the post office.
In order not to make mistakes, you need to follow the step-by-step instructions:
- Prepare documents.
- Come to the post office, pick up the best size envelope. The minimum and maximum allowable size are C6 and C4 formats, respectively.
- Inform the postman about the intention to send a valuable item.
- The amount indicated as "declared value" is set by the sender and is written in the line of the form when making the shipment.
Find out how much it costs to send a registered (valuable) letter by Russian post, perhaps using an online calculator or from a postal worker. For example, shipment from Samara to Khabarovsk will take about 6 days, and the total cost, together with a notification and an inventory, will be about 170 rubles (about 4 days, the cost is 220 rubles with an expedited delivery method).
To avoid loss or confusion at the time of receipt of the message, an inventory of the contents is additionally included in the envelope. An insured letter with a description of the attachment avoids misunderstandings between the mail, the sender and the addressee.
The inventory is drawn up in two copies, one of which remains in the hands of the sender, and the second is put inside the envelope after verification by the postman. When filling in, in addition to the total value, the sender indicates the value of each of the forwarded positions. Upon arrival of the letter at the addressee's post office, he will receive a notice containing the mark "valuable", as well as the amount of the assessment. Thus, the recipient has the opportunity to verify the actual availability of documentation with the inventory.
Useful video: how to send a letter of receipt?
Remember! Please check all documents before submitting. Attachments must be listed strictly line by line, indicating the serial number and name. Handwriting must be legible and text must be free of errors. Any corrections are not allowed.
Official documents to the court and documents that can subsequently be used in court are sent by letter with a description of the attachment and a return receipt.
The Russian Post offers to send many types of letters: first class letters, registered letters, insured letters…
Used for court documents letter with declared value, notification and attachment description.
To send documents, you must first:
- Buy an envelope
Keep in mind that there may not be envelopes in the mail. You can buy them in advance at stationery stores. - Ask at the mailbox from the postal worker
— 2 inventories mail attachment
- notice of appointment
Before you stand in a live queue for sending, you must first fill out all the forms.
We have prepared an example of filling out forms for sending a letter of appeal to Court of Arbitration from Ivanov I.I..
How to fill out an envelope
If you are lucky and the envelopes are on sale at the post office, please note what you need to buy unstamped envelope.
- Top left corner
Sender data. The fields include the name of the sender or the name of the company, as well as the address. If desired, you can enter a mobile phone number. - Bottom right corner
Recipient data. The recipient's full name and postal address are entered in the fields. - Top right corner
The value of the letter. The value of the letter is entered in numbers and words. Usually it is 1 (one) ruble.
If you forgot or do not know the index, you can find it on the Russian Post website link.
After filling in the fields no need to seal the envelope.
How to fill out a notice
For 1 envelope, you need to fill out 1 notice on both sides.
The sender's details are on the front.. Details of the person or organization that sends the email.
Checkboxes are set:
- simple
receipt will be sent to the mailbox - letters
- with declared value
On the reverse side details of the recipient of the letter.
Checkboxes are set:
- letters
- with declared value
How to fill out an attachment inventory (2 identical copies)
The form "inventory" is filled in as follows:
- №
Document number, and documents can be grouped as on a scan - Name of items
Title of documents with numbers and dates - Number of items
Number of sheets in a document - Declared value
Most often, 1 ruble is entered - Total Items and Declared Value
The total number of sheets of documents sent, that is, the sum of the number of sheets indicated above. The total value is 1 ruble. - Sender
Name or organization name of the sender. - Signature
Sender's signature
2 inventories are filled in for 1 envelope. One is enclosed in a letter and goes to the recipient. The second inventory is immediately returned to the sender after filling out by the postal worker.
Sending registered letters (with notification)Sending registered letters (with notification)
Sending registered letters
Perhaps the most important difference and advantage of a registered mailing from a simple mailing is a detailed mailing list reporting.
The sender of registered mail receives a complete and detailed list (" form №103”), where the recipient and his address, weight, postal rate of the letter, SPI, date of receipt, etc. are indicated.
The list is stamped by the receiving post office and signed by the responsible postal officer. The presence of such a list is the main confirmation of the fact that a registered letter was sent to a specific recipient on a specific date, which is essential for many companies. These may be important messages and notices to clients, debtors, court documents etc.
If you need to get a detailed report on where and when each specific letter passed the control points, the ForPost company will provide it to you by requesting it from the mail registration system of the Russian Post necessary information and handing it over to you in a convenient format.
If the sending of registered letters with the assigned postal identifier was lost by Russian Post, you can submit a request or claim, indicating its number, to which you should receive an official response. The presence of such a response is a confirmation conscientious execution your obligations to send correspondence, perhaps to any authority.
Registered letter with notification
The notification is affixed to the envelope of a registered letter so that upon delivery it is possible to carefully separate them, and with the signature of the recipient or an explanation of the reason for non-delivery, send back to the sender.
For forwarding such a notification, Russian Post charges a separate tariff. As a rule, it is close to the cost of sending a regular postal card. In fact, the notification is such a card, but it is made of thick paper (about 300g / m2). Learn more about the cost of sending registered letters and notifications on our Pricing page.
Performing work on sending registered letters with a notification, ForPost employees will not only produce mail notifications of the required format, but also:
- will put on them information about the sender and recipient,
- unique postal identifier,
- attach notifications,
- sorted registered letters in strict accordance with postal rules.
Everything should be done in such a way that post office employees have as few chances as possible to make mistakes in processing received correspondence!
What you need to know when planning to send registered letters?
The rules for sending letters are the same for all regions of Russia. Registered mail items (RPO) are stored at the addressee's post office 30 calendar days, category "Judicial" - 7 calendar days, registered letters of the Pension Fund of the Russian Federation - 60 calendar days.
If within 5 calendar days (3 for "Judicial") the recipient for the RPO did not appear, a secondary notice is delivered to him.
In case of business correspondence or conflict situation between the two parties, as well as in a number of other cases, it becomes necessary to send a registered letter with a notification and a description of the attachment to the addressee. For example, in pre-trial settlement, the possibility of notifying the other side of the conflict via mail is often used. For many decades, little has changed, only notification forms and descriptions of attachments have changed, they have become much simpler and clearer, faster to fill out. Let's analyze what a registered letter consists of with a notification of receipt and an inventory.
This letter consists of three parts.:
- registered letter
- notice of delivery
- inventory
Registered letter
We put the documents that we want to send into the postal envelope and in order for the letter to become registered, it is enough to tell the postal employee that your letter is registered. From that moment on, the letter will receive a tracking number. This identifier will help trace the entire path of the letter from the sender to the addressee. It is possible to track the path of the letter through the Internet. You can even order an SMS notification by filling out a special SMS notification form. You can choose any envelope that is most convenient for sending correspondence. It is necessary to fill in from whom (name or name of the organization, address of the sender) and to whom (name or name of the organization, address of the recipient).
The addressee can be either a physical person or entity, as well as representatives of these persons. The postman will deliver a registered letter to the addressee or representative, if it is impossible to deliver the correspondence, he will leave a notice in the mailbox. Then you have to go to the post office and get a letter. If within a certain time no one picks up the letter (30 days for postal orders and correspondence), then it will be returned to the return address at the expense of the sender.
Delivery Notice
A notice of receipt is needed so that you can be sure that your letter was delivered to the addressee. We take a special form for f.119(for Russia), fill it in. It is filled in simply, on one side the address and full name of the sender (who should receive the notification) are indicated, on the other side the address and full name of the recipient. The notice travels with registered mail, then is returned to the sender. As a result, we receive a notification signed by the recipient that all correspondence has been received.
inventory
The inventory is compiled in order to make it clear which documents have been sent. For example, these can be photographs, copies of various documents, copies of cash receipts, claims, etc. All these documents are listed in the inventory, and each document can be assigned its own value ( this document will be insured for the specified amount). Fill out a special form f. 107 and put it in an envelope along with the documents. The form can be downloaded in advance from the Russian Post website with the required number of columns that need to be filled out. It consists of two identical parts. One part is sent along with the letter, the second part remains on hand.
Thus, by combining all three concepts, we get a registered letter with a notification of receipt and an inventory. The registration process does not require much time, the forms to be filled out are becoming easier to fill out. The cost can be calculated on the Russian Post website using a postal calculator. For example, sending a registered letter to Kazan with five sheets of enclosed documents will cost approximately 250 rubles.
| Weight, g | Price
, without VAT |
| 20 | 50,00 |
| 40 | 53,00 |
| 60 | 56,00 |
| 80 | 59,00 |
| 100 | 62,00 |
| Weight, g | Price
, without VAT |
| 20 | 110,00 |
| 40 | 113,00 |
| 60 | 116,00 |
| 80 | 119,00 |
| 100 | 122,00 |
* - payment for the declared value of the letter: for each complete or incomplete 1 ruble of the estimated value is 0.03 rubles.
** - Notification SIMPLE RUB 22.92 without VAT
Frequently asked Questions
Tariffs for services for forwarding notifications of delivery of internal registered postal items and postal orders Money are valid from April 12, 2019.
- Simple notice- 22.92 rubles.
- Custom Notice- 56.67 rubles.
- Electronic acknowledgment of receipt- 22.92 rubles.
- Notifications of the delivery of a postal money transfer as part of the provision of the service "Postal money transfer"- 25.42 rubles.
* When confirming payment for services with postage stamps, VAT is not charged
** The service also applies to RPO "Departments of the 1st class".
Letter - mailing with a written communication and (or) documents. Letters can be simple, registered or insured. Letters in postal envelopes measuring 114x162x5mm and 110x220x5mm and weighing up to 20 g are standard written correspondence. In internal ordinary and registered letters, written messages and business papers are sent.
NOTE:
Communication tariffs DO NOT INCLUDE VAT. For communication services rendered to enterprises and organizations, VAT is charged in excess of tariffs.
Good to know
Items and documents are sent in internal insured letters ( securities, diplomas, passports, driver's licenses, pension and court cases, government bonds, stocks, lottery tickets, certificates of registration of acts of civil status, diplomas, art cards, state signs of postage, etc.), representing a certain value for the user. It is forbidden to send banknotes of the Russian Federation and foreign currency in letters.
Limit dimensions, weight:
- minimum size: 110x220mm or 114x162mm;
- maximum size: 229x324mm;
- limit weight: 100 g;