Regulations on business trips. What you need to consider about drawing up a travel regulation We draw up a travel regulation for a year

3. Duration and mode of business trip

3.1. The term of a business trip is established by order Director General or other administrative act official authorized to send employees of the Company on the basis of:

Estimated time required to complete the assignment;

Duration of the educational event;

The terms of the contract, which provide for the obligations of the Company to send employees.

3.2. The period of business trip of an employee of the Company may not exceed 30 days.

3.3. Actual term stay at the place of business trip is determined by the marks in the travel certificate on the date of arrival at the place of business trip and the date of departure from it. If an employee is sent on a business trip to organizations located in different settlements, then marks in the travel certificate on the date of arrival and date of departure are made in each of the organizations.

3.4. The day of departure of the employee on a business trip is the day of departure of the train, plane, bus or other vehicle from the place permanent job, and on the day of arrival from a business trip - the day the vehicle arrives at the place of permanent work. When the vehicle is sent before 24 hours inclusive, the day of departure on a business trip is considered the current day, and from 0000 hours and later - the next day. Similarly, the date of arrival of the employee at the place of permanent work is determined.

3.5. An employee who is on a business trip is subject to the working hours and the rules of the enterprise, institution, organization to which he is seconded. Confirmation of work on weekends is an extract from the time sheet of the organization to which the Employee was seconded.

3.6. In cases where an employee is sent to work on weekends or holidays and non-working days, compensation for work on these days is paid in the amount of a double tariff rate. Instead of rest days not used during a business trip, other rest days upon return from a business trip are not provided.

3.7. During the delay on the way without good reason, the employee is not paid wages, daily expenses, expenses for renting a dwelling and other expenses are not reimbursed. If the date of the travel document does not coincide with the start/end date of the business trip in accordance with the order to send on a business trip, as well as in case of loss of travel documents, reimbursement of travel expenses is subject to personal income tax at a rate of 13%.

3.8. Extension of the business trip period is allowed on the basis of a written application of the employee approved by the General Director or another authorized person.

3.9. Early return from a business trip due to various reasons (early completion of a job assignment, impossibility of completing a task, etc.) is agreed with the immediate supervisor. Payment travel expenses in this case, it is made during the actual stay on a business trip.

3.10. Unauthorized departure from a business trip of an employee without good reason and without the consent of the immediate supervisor is a violation of labor discipline. In this case, travel expenses are not payable.

3.11. When leaving / arriving on a business trip / from a business trip during the working day, the issue of going to work is decided in agreement with the manager.

3.12. The timesheet of the business traveler is kept at the main place of work.

4. Travel expenses

4.1. An employee sent on a business trip both within the Russian Federation and abroad is reimbursed for the following expenses:

4.1.1. Per diem allowance for each day of being on a business trip, including on the way to the place of a business trip and back in the amount of:

Rub. when traveling on a business trip to the settlements of the Russian Federation;

Rub. when traveling outside the Russian Federation.

4.1.2. Actually made and documented target expenses:

Renting a dwelling;

Travel to and from destination;

Airport service fees, commission fees;

Expenses for travel to the airport or train station at the points of departure, destination or transfers and back, including the cost of paying for taxi services;

Expenses for express train tickets to/from the airport;

The cost of renting and maintaining cars while on a business trip;

Baggage expenses;

For official telephone conversations in accordance with the Regulations on corporate mobile communications;

Obtaining and registering an official foreign passport, obtaining visas;

For medical services in cases stipulated by the Ministry of Health, if the employee is on a business trip in the territory Russian Federation, for medical services provided by the contract with the insurance company;

Associated with the exchange of cash or a check in a bank for cash foreign currency.

4.2. Food expenses, the cost of which is included in the invoices for the cost of accommodation in hotels or travel documents and which are highlighted in a separate line, are recognized as the income of a seconded worker and are subject to personal income tax at a rate of 13%.

4.3. Expenses related to the death of a seconded worker abroad and the repatriation of his body to his homeland are not compensated.

4.4. Reimbursement of expenses for the carriage of baggage weighing more than the established transport companies limits are not made.

4.5. Travel expenses to the place of secondment and back are reimbursed to the seconded worker in the amount of the cost of travel by air, rail, water or by car common use, including insurance payments for state compulsory insurance of passengers in transport, payment for services for the advance sale of travel tickets, expenses for the use of bedding on trains.

4.6. When traveling to the place of business trip by air, the General Director is reimbursed for the cost of business class travel. The rest of the employees are reimbursed for the cost of economy class travel.

4.7. When traveling to the place of business trip by rail, the General Director, Deputy General Director and Chief Accountant are reimbursed for the cost of travel in the CB car of the branded train, the rest of the employees are reimbursed for the cost of travel in the compartment car of the branded train.

4.8. Expenses in connection with the return by a seconded worker of a previously purchased ticket for a train, plane or other vehicle under good reasons(decision to cancel a business trip, recall from a business trip, illness, weather) can only be returned if there is a document confirming such expenses.

4.9. The costs of renting a dwelling are reimbursed for each day of stay at the point of a business trip from the day of arrival and the day of departure, subject to the availability of documents properly executed:

Invoices, act of work performed;

Accounts for accommodation in the form No. 3-G;

Travel certificate with marks of departure and arrival from a business trip, as well as marks of the host party on the dates of arrival and departure;

Documents confirming the cost of renting a dwelling;

Documents confirming the payment of fees for airport services, other commission fees;

Documents confirming the cost of travel to the destination and back, if these expenses were made by him personally;

A photocopy of marks in a foreign passport for foreign business trips.

Supporting documents must be provided for all additional expenses.

5.4. Remainder Money in excess of the amount used according to the advance report, is subject to return by the employee to the cash desk no later than three working days after returning from a business trip, or is withheld from wages on the basis of the Order of the General Director and the receipt of the employee on his consent to the withholding (Appendix No. 1).

5.5. Not later than three working days from the date of return from a business trip, the employee is obliged to prepare and submit to the official who made the decision to send a report on the work done by him or participation in the event to which he was sent.

5.6. An employee seconded to perform certain tasks shall attach photocopies of documents received by him or signed and handed over to him on behalf of the Company to the business trip report.

5.7. An employee seconded to participate in an event shall attach to the report on the business trip the materials received by him as a participant in the event (programs, certificates, certificates).

5.8. In case of violation of the deadlines for the provision of advance reports specified in clause 5.3. of this Regulation, the outstanding amounts are withheld from the employee's salary in accordance with Art. 137 of the Labor Code of the Russian Federation.

6. Final provisions

6.1. This Regulation may be amended or supplemented by the order of the General Director.

6.2. This Regulation is obligatory for familiarization of the employees of the Company.

APPROVE

____________________________________
(name of the position of the head
institutions)
____________________________________
(full name, signature)

"____"___________________ _____ G.

Attachment No. ____
to the accounting policy of the institution,
approved by order of the head
from "___" ________________ 20__

Regulations on business trips

This regulation establishes the procedure for sending on business trips on the territory of the Russian Federation and beyond its borders employees who are on the staff of ____________________________________________________, hereinafter referred to as the "Institution".
(full name of institution)

The regulation was developed in accordance with the Labor Code, as well as Decree of the Government of the Russian Federation of October 13, 2008 No. 749 “On the Peculiarities of Sending Employees on Business Trips”.

For the purpose of applying this provision, a business trip is recognized as a trip of an employee by order of the head of the Institution for a certain period to another locality (outside the place of permanent work) to perform an official assignment or participate in events that correspond to the statutory goals and objectives of the Institution.

The following are not business trips:

- to the area from where the employee can return to the place of residence every day. At the same time, in each case, the expediency and necessity of returning the employee home is determined by the head of the Institution;

- on personal matters (that is, without production necessity).

An employee on a business trip is subject to the working hours and labor regulations established in the organization to which he is seconded.

An employee sent on a business trip is guaranteed:

– preservation of the place of work (position) and average earnings;

– reimbursement of travel expenses in the manner and amount established by this regulation;

- payment of benefits for temporary disability (confirmed by a medical institution) that occurred during the period the employee was on a business trip;

- providing a day of rest in the case when the employee departs on a business trip or returns from it on a day off.

1. Establishing a business trip period

1.1. The term of the business trip is determined by the head of the institution in each specific case, taking into account the volume, complexity and other features of the assignment.

1.2. The period of an employee's business trip cannot exceed 30 calendar days. Referral of an employee for a period of more than 30 calendar days carried out in exceptional cases with his written consent.

1.3. The total duration of an employee's business trip during the year should not exceed 91 calendar days.

1.4. The period of actual stay of an employee on a business trip is determined by the notes on the travel certificate about the days of departure and arrival.

The day of departure on a business trip is the date of departure of a train, plane, bus or other vehicle from the place of permanent work of the business traveler, and the day of arrival from a business trip is the date of arrival of the specified vehicle at the place of permanent work. When the vehicle is sent before 24:00 inclusive, the day of departure for a business trip is considered the current day, and from 00:00 and later - the next day.

If the station, pier or airport is located outside the settlement, the time required to travel to the station, pier or airport is taken into account.

Similarly, the day of arrival of the employee at the place of permanent work is determined.

The issue of the employee's appearance at work on the day of departure on a business trip and on the day of arrival from a business trip is decided by agreement with the head of the Institution.

1.5. The period of temporary incapacity for work attributable to the time the employee is on a business trip is not included in the business trip period.

6.3. Changes to this provision are carried out on the basis of an order (instruction) of the head of the Institution.


(name of employer)				(approval stamp)


REGULATIONS ON SENDING EMPLOYEES ON BUSINESS TRAVEL

				(mark on taking into account the opinion of the representative body of employees)

Section 1.

General provisions

1.1. This Regulation on sending employees on business trips (hereinafter referred to as the Regulation) regulates the procedure for sending employees

(name of employer)

on business trips.

1.2. In accordance with Article 166 of the Labor Code of the Russian Federation,a business trip is a trip of an employee on the order of the employer for a certain period of time to perform an official assignment outside the place of permanent work.

The trip of an employee sent on a business trip by order of the employer or a person authorized by him to separate subdivision sending organization (representative office, branch), located outside the place of permanent work, is also recognized as a business trip.

Business trips of employees whose permanent work is carried out on the road or has a traveling character are not recognized as business trips.

1.3. The purpose of the employee's business trip is determined by the head of the sending organization and is indicated in the job assignment, which is approved by the employer.

1.4. When an employee is sent on a business trip, he is guaranteed the preservation of the place of work (position) and average earnings, as well as reimbursement of expenses associated with the business trip.

Section 2

on business trips

2.1. Employees are sent on business trips labor relations With

(name of employer)

All employees may be sent on business trips, with the exception of those whose sending on business trips is prohibited by law and this regulation (section 3).

2.2. Sending the following categories of employees on business trips allowed only with their written consent. and provided that this is not prohibited by them in accordance with medical opinion issued in the manner prescribed by federal laws and other regulatory legal acts of the Russian Federation:

- women with children under the age of three

- mothers and fathers raising children under the age of five without a spouse,

- workers with disabled children,

- employees caring for sick members of their families in accordance with a medical report,

- workers with disabilities.

At the same time, such employees should be familiar with writing with his right to refuse to be sent on a business trip.

Section 3

on business trips

3.1. The following employees cannot be sent on business trips:

- pregnant women;

- underage workers;

- employees for whom business trips are contraindicated for health reasons;

- employees who have concluded an apprenticeship agreement with the employer (during the period of validity of the apprenticeship agreement, these employees cannot be sent on business trips not related to apprenticeship);

- employees specified in clause 2.2 of this regulation, if they have expressed a refusal to travel on a business trip.

(indicate other categories of employees, for example, in accordance with the collective agreement)

Section 4

Procedure for sending employees

on business trips

4.1. The duration of the business trip is determined by the employer, taking into account the volume, complexity and other features of the assignment.

4.2. The employer has the right to extend the business trip for a period of ____________________________, if this does not contradict the law, the terms of the employment contract with the employee, local regulations of the employer. Extension of the business trip period for employees specified in clause 2.3 of this provision is allowed only with their written consent and provided that this is not prohibited by them in accordance with a medical certificate issued in accordance with the procedure established by federal laws and other regulatory legal acts of the Russian Federation.

4.3. The day of departure on a business trip is the date of departure of the train, plane, bus or other vehicle from the place of permanent work of the business traveler, and the day of arrival from the business trip is the date of arrival of the specified vehicle at the place of permanent work. When the vehicle is sent before 24:00 inclusive, the day of departure for a business trip is considered the current day, and from 00:00 and later - the next day.

If the station, pier or airport is located outside the settlement, the time required to travel to the station, pier or airport is taken into account.

Similarly, the day of arrival of the employee at the place of permanent work is determined.

4.4. The issue of the employee's appearance at work on the day of departure on a business trip and on the day of arrival from a business trip is decided by agreement with the employer. If the employee does not agree to go to work on the day of departure on a business trip or on the day of arrival from a business trip (for example, because he needs rest or for other reasons), then on these days he has the right not to go to work. In this case, the employer has no right to bring him to disciplinary liability.

4.5. The employee is obliged to start fulfilling his job duties conditioned employment contract, on your next working day after the day of return from a business trip, based on the established for this employee operating mode.

4.6. In the event that an employee returns from a business trip at a time not agreed upon by the parties, he provides the employer with a supporting document (certificate, etc.). In the event that such a document is not submitted by the employee, this period is not included in the business trip period and no payments are made under Section 5 for this period. of this Regulation. In this case, the employer retains the right to bring the employee to disciplinary liability in the manner prescribed by law.

4.7. During business trips to the area from where the employee, based on the conditions of transport communication and the nature of the work performed on a business trip, has the opportunity to return daily to the place of permanent residence, daily allowances are not paid. The issue of the expediency of the daily return of the employee from the place of business trip to the place of permanent residence in each case is decided by the head of the organization, taking into account the distance, the conditions of transport communication, the nature of the task being performed, as well as the need to create conditions for the employee to rest.

4.8. The actual period of stay at the place of business trip is determined by the notes on the date of arrival at the place of business trip and the date of departure from it, which are made in the travel certificate and certified by the signature of an authorized official and the seal used in economic activity organization to which the employee is seconded, to certify such a signature. If the employee is seconded to organizations located in different settlements, the marks in the travel certificate on the date of arrival and the date of departure are made in each of the organizations to which he is seconded.

4.9. The following documents are used to register and record the direction of an employee (s) on a business trip (s).

4.9.1. Job assignment for sending on a business trip and a report on its implementation (form T-10a), approved by the Decree of the State Statistics Committee of the Russian Federation of January 5, 2004 N 1 "On approval of unified forms of primary accounting documentation for accounting for labor and its payment." Form T-10a is used to draw up and record a job assignment for sending on a business trip, as well as a report on its implementation. Service task is signed by the head structural unit in which the posted worker works. It is approved by the head of the organization or a person authorized by him and transferred to the personnel service for issuing an order (instruction) on sending on a business trip (form N T-9 or N T-9a).

4.9.2. Travel certificate form N T-10, approved by the Decree of the State Statistics Committee of the Russian Federation of January 5, 2004 N 1 "On approval of unified forms of primary accounting documentation for accounting for labor and its payment." Based on the decision of the employer, the employee is issued a travel certificate confirming the period of his stay on a business trip (the date of arrival at the point (points) of destination and the date of departure from it (from them)). The travel certificate is issued in one copy and signed by the employer, handed over to the employee and kept by him during the entire period of the business trip.

4.9.3. Order (instruction) on sending an employee on a business trip (form N T-9) and Order (instruction) on sending employees on a business trip (form N T-9a), approved by Decree of the State Statistics Committee of the Russian Federation dated January 5, 2004 N 1 "On approval of unified forms of primary accounting documentation for the accounting of labor and its payment. Orders on forms N T-9 and N T-9a are filled in by the employee personnel service on the basis of a job assignment, are signed by the head of the organization or a person authorized by him. The order to send on a business trip indicates the surname (s) and initials, structural unit, position (specialty, profession) of the business traveler (s), as well as the purpose, time and place (s) of the business trip.

4.9.4. Register of employees leaving on business trips from the sending organization, approved by the Order of the Ministry of Health and Social Development of Russia dated September 11, 2009 N 739n.

4.10. For registration and accounting of employees arriving on a business trip in

(name of employer)

applied Register of employees who arrived at the organization to which they are seconded, approved by the Order of the Ministry of Health and Social Development of Russia dated September 11, 2009 N 739n.

4.11. In order to organize work on maintaining a register of employees leaving on business trips from the sending organization, on maintaining a register of employees who arrived at the organization to which they are seconded, on making notes in travel certificates, the head appoints by his order a responsible person who maintains the listed approved forms in the manner prescribed by law.

Section 5

Business trip payment

5.1. Average earnings.

The average earnings for the period the employee was on a business trip, as well as for the days on the road, including for the time of a forced stop on the way, is retained for all days of work according to the schedule established for this employee in the sending organization.

If days of being on the road, including the days of a forced stop on the way, fall on the employee’s days off, established for him by the work schedule of the sending organization, then he:

(choose)

Paid

(indicate the amount of payments)

- another rest day is provided.

In the event that a part-time employee is sent on a business trip, he retains average earnings from the employer who sent him on a business trip.

In the event that an employee is sent on a business trip at the same time for the main job and work performed on a part-time basis, the average earnings are retained by both employers, and the reimbursed business trip expenses are distributed among the sending employers by agreement between them.

5.2. Remuneration of an employee in case of involving him on a business trip to work on weekends or non-working days holidays.

The remuneration of an employee in case of involving him on a business trip to work on weekends or non-working holidays is made in an increased amount in accordance with the labor legislation of the Russian Federation (and in particular, in accordance with Article 153 of the Labor Code of the Russian Federation).

At the request of an employee who worked on a weekend or non-working holiday, he may be granted another day of rest. In this case, work on a weekend or non-working holiday is paid in a single amount, and the day of rest is not subject to payment.

5.3. Overtime pay while on a business trip.

By general rule the employee must perform work in accordance with the official assignment on a business trip within the framework of his standard of working hours established at work on ordinary working days (not business trips). For example, employees who have an 8-hour working day at their job should also work no more than 8 hours a day on a business trip. Under the summarized accounting of working hours, employees, as a general rule, should not work in excess of the normal number of working hours for accounting period. If, with the knowledge and at the initiative of the employer, an employee on a business trip works outside the working hours established for him, then overtime work is paid for the first two hours of work at least in one and a half times, for subsequent hours - at least in double the amount.At the request of the employee overtime work instead of increased pay, it can be compensated by the provision of additional rest time, but not less than the time worked overtime.

5.4. Travel expenses.

If an employee is sent on a business trip, the employer is obliged to reimburse the employee for travel expenses in the amount of

5.5. Residential rental expenses.

In the event that an employee is sent on a business trip, the employer is obliged to reimburse the employee for the cost of renting a dwelling in the amount of

If the employee at the end of the working day, in agreement with the head of the organization, remains at the place of business trip, then the costs of renting a dwelling upon providing the relevant documents are reimbursed to the employee in the amount of _________________________.

5.6. Additional expenses associated with living outside the place of permanent residence (per diem).

If an employee is sent on a business trip, the employer is obliged to reimburse the employee for expenses related to living outside the place of permanent residence (daily allowance) in the amount of

Additional expenses associated with living outside the place of residence (daily allowance) are reimbursed to the employee for each day on a business trip, including weekends and non-working holidays, as well as for days on the road, including for the time of a forced stop on the way.During business trips to the area from where the employee, based on the conditions of transport communication and the nature of the work performed on a business trip, has the opportunity to return daily to the place of permanent residence, daily allowances are not paid.

5.7. Other expenses incurred by the employee with the permission or knowledge of the employer.

If an employee is sent on a business trip, the employer is obliged to reimburse the employee for expenses incurred by the employee with the permission or knowledge of the employer, in the amount of

5.8. When sending him on a business trip, an employee is given a cash advance to pay for travel expenses and renting a dwelling and additional expenses associated with living outside the place of permanent residence (daily allowance).

5.9. In the case of sending to an employee on a business trip, at his request for wages, the costs of sending it are borne by the employer.

5.10. Employees sent for advanced training with a break from work in another area are paid travel expenses in the manner and amount that are provided for persons sent on business trips.

Section 6

Travel report

6.1. An employee who arrives from a business trip draws up a brief report on the work performed during the business trip, which is agreed with the head of the structural unit and submitted to the accounting department along with a travel certificate (form N T-10) and an advance report (form N AO-1).

A brief report on the work performed for the period of the business trip is issued either in the form N T-10a (service assignment), or in the form N T-10a (service assignment) and separate document simultaneously.

The advance report is compiled in the form N AO-1 (Decree of the State Statistics Committee of the Russian Federation of August 1, 2001 N 55 "On approval unified form primary accounting documentation N AO-1 "Advance report").

The advance report (Form N AO-1) is used to account for funds issued to accountable persons for administrative and business expenses. It is drawn up in one copy by the accountable person and the accounting officer. On the reverse side forms, the accountable person writes down a list of documents confirming the expenses incurred (travel certificate, receipts, transport documents, cash register checks, sales receipts and other supporting documents), and the amount of expenses for them (columns 1 - 6). The documents attached to the advance report are numbered by the accountable person in the order in which they are recorded in the report. The accounting department checks the targeted spending of funds, the availability of supporting documents confirming the expenses incurred, the correctness of their registration and calculation of amounts, and the reverse side of the form indicates the amount of expenses accepted for accounting (columns 7 - 8) and accounts (subaccounts) that are debited for these amounts (column 9). The verified advance report is approved by the head or an authorized person and is accepted for accounting. The balance of the unused advance shall be handed over by the accountable person to the cash desk of the organization according to the incoming cash order in the prescribed manner. The overspending on the advance report is issued to the accountable person on the account cash warrant. Based on the data of the approved advance report, the accounting department writes off the accountable amounts of money in the prescribed manner.

6.2. The employer has the right to withhold from the employee from his salary amounts to pay off the unspent and not returned in a timely manner in advance issued in connection with a business trip (Article 137 of the Labor Code of the Russian Federation). The amount of deduction from the employee's salary is determined by Article 138 of the Labor Code of the Russian Federation.

Section 7

Final provisions

7.1. This provision shall enter into force on "____" _________ 20___.

7.2. This provision is terminated due to:

Its cancellation (recognition as invalid), or its individual provisions by another provision;

Entry into force of a law or other regulatory legal act containing norms labor law, collective agreement, agreements, in the case when these acts establish a higher level of guarantees for employees in comparison with the established by this provision.

7.3. Changes and additions to this Regulation are developed and approved by the employer, taking into account the opinion

7.4. All employees with whom business trips are possible must be familiarized with this provision in writing.

The travel policy is a local regulatory act that regulates all issues of sending employees on business trips. The new rules for issuing business trips in 2016 greatly simplified the work of HR specialists in processing all the documents necessary for the trip. In this article, we will consider what issues the Regulations on business trips 2016 cover.

From this article you will learn:

what special points need to be taken into account when drawing up the Regulation on business trips in 2016;
what sections are included in the content of the Regulations on business trips;
what role does the Regulation on business trips play in calculating the payment for a business trip;
how is the regulation on business trips in 2016.

Travel Regulations 2016: New Business Travel Rules

The abolition of two mandatory documents for business trips: a travel certificate and a job assignment, greatly facilitated the work of personnel specialists. After the entry into force, the procedure for issuing business trips has been significantly simplified. Design rules required documents“On the Peculiarities of Sending Employees on Business Trips” is still regulated, but the paper work of personnel specialists has noticeably decreased.

Changes made to labor law, directly affect the design features of local regulations. If the company has developed and approved its own Regulations on business trips, then it should be amended in accordance with the current legislation.

Note that companies still have the opportunity to work using the previous workflow procedure, if this is fixed in the local regulatory act regulating the procedure for sending employees on business trips.

So, for example, the new rules for processing business trips do not oblige an employee to draw up a mandatory report on the completed assignment. In practice, the employer would like to receive confirmation of the task performed by the employee.

Most companies send their employees on business trips at least occasionally. The law does not require the development Regulations on business trips, but its presence in the company greatly simplifies many aspects of regular workflow processes.

Special Considerations in the Development of the Travel Policy 2016

Development Travel regulations requires careful attention to two important points that affect the compensation package of employees and management Cost compensation. Going on a business trip, the employee expects that his accommodation, travel, per diem and mobile connection will be paid by the employer. The domestic side of the trip for employees who often go on business trips is of great importance. Discomfort from a forced business trip and work in an unusual environment can be reduced by increasing the class of transport or the level of the hotel, increasing per diem payments. This will allow the employee to focus on the performance of the job and make his stay in an unfamiliar place more comfortable.

It is important for an employer to carefully consider all aspects Travel regulations, which are associated with mutual settlements between him and the employees of the company.

Registration of Regulations on business trips 2016

Registration process Travel regulations ends with the issuance of an order for the introduction this document into action. After issuing the order, the employer is obliged to familiarize the staff with the new company regulation. This can be done in general order or using an application with a list of positions for which familiarization is mandatory.

To Regulations on business trips templates can be attached primary documentation participating in the document flow on this issue.

Regulations on business trips refers to one of the important local regulations necessary for the activities of any organization. It regulates all issues related to sending company employees on business trips. Correctly composed Regulations on business trips can save the employer from many problems associated with the design and payment of business trips.

Sample Documents:

Regulations on business trips
>Order to send an employee on a business trip
Order to postpone the date of departure of the employee (employees) from the place of business trip
Trip cancellation order
Memo confirming the fact of being on a business trip in the absence of supporting documents

The regulation on business trips is a local regulatory act of the organization, which contains all the rules for sending on a business trip, adopted specifically in the organization. Is it obligatory, does it need to be reviewed in connection with the adoption of new laws, and what is the limit for calculating per diems? What additional costs does the company incur when sending employees from 2020? In this article, we have tried to answer the most common questions that relate to the design of such a trip.

What is the position for?

The provision on business trips as a local normative act in organizations is optional. It is more necessary to regulate relations between the company, the seconded person and the departments that are involved in the design and calculation of the cost of a business trip. That is, it is not necessary to develop the Regulations separately as a form of a local act, it is possible to include the rules on business trips, for example, in the rules of internal work schedule, daily limits to approve the order. This is discussed in Article 168 of the Labor Code , but we will still dwell on the development of such a local act as the Regulation on business trips, since its presence makes travel arrangements easier and more convenient.

What is a business trip

Let's see how this term is defined in Labor Code of the Russian Federation . A business trip is a trip of a company employee to perform an official assignment outside permanent place implementation of labor activity(part 1 Art. 166 Labor Code of the Russian Federation ). Sending is carried out on the basis of the order of the employer with the issuance of a job assignment. If an employee is in a position that involves the constant performance of work duties while traveling, this will not be a business trip (but will be called traveling work). During the business trip, the employee retains his position, workplace, wage.

Can an employee cancel a business trip?

As a general rule, labor legislation (Article 166 of the Labor Code of the Russian Federation) does not oblige you to ask the employee for consent to any business trip (in Russia or abroad). At the same time, the Labor Code of the Russian Federation establishes a number of restrictions for sending certain categories of workers on business trips.

You can not send on a business trip:

women during pregnancy;
employees under the age of 18 (except for creative activities);
persons with disabilities if the trip interrupts rehabilitation activities;
workers with whom a student agreement has been concluded;
registered candidate at the time of the election.

There is also a list of citizens whose business trip is allowed only upon delivery of a notification-direction and with their written consent. If an employee who can be sent on a business trip only with his written consent refuses to travel, then he cannot be sent forcibly. Also, the employee may have good reasons to postpone or even cancel the trip, then the manager can cancel his order. But this is the leader's right, not a duty.

We are developing the Regulation on business trips for 2020

Almost all the nuances of sending an employee on a business trip are reflected in Decree of the Government of Russia No. 749 dated October 13, 2008. Fundamental changes in the direction of simplifying the registration of this working moment were made to the legislation in 2015, when the legislator abolished the obligation to register travel certificates and office assignments. Although many organizations and enterprises still use these forms when sending an employee on a business trip, rather for the convenience of internal reporting, especially since the documents, along with the order to send them on a business trip, are automatically generated from personnel records programs.

To develop an up-to-date local act (Regulations), you can download a free sample of the 2020 Travel Regulations at the end of the article. It should be noted that the sample internal document of another enterprise may contain individual characteristics, limited or extended rights, therefore, when developing local acts, it is always necessary to refer to the primary source, in this case, take provision 749 on business trips as a basis.

Usually, the Regulations consist of several sections and are quite a voluminous document. In particular, you need to take into account:

general provisions;
the procedure for sending employees on business trips;
the time limit for such a trip;
extension rules;
cases of recall of a seconded worker;
guarantees when sent on a business trip;
the amount and procedure for reimbursement of travel expenses.

In each of these sections, it is important to take into account all the nuances. For example, a Statement might start like this:

From this sample it can be seen that the head of the organization must approve the Regulation on business trips, and where his personal signature and date of approval should be. One of the main sections of this local act is the section on the procedure for reporting related to sending on a business trip. It is desirable to immediately write down the following rule in it:

A posted worker must provide documents confirming the intended use of the funds issued for the trip within 3 working days after returning.

In addition, when drawing up the Regulations, it is necessary to specify the items of travel expenses that the organization will compensate the employee. For example:

LLC "Primer" reimburses business travelers for food costs in the amount of not more than 1 thousand (1000) rubles per day.

Who develops the Regulation on business trips

Approves local act the head, but several employees must be involved in its development at the same time:

the specialist of the personnel department will prescribe the main organizational points;
the chief accountant will make items related to payment in the document;
the lawyer will check the Regulation for compliance with the current legislation.

Other specialists may be involved to introduce certain aspects into the document.

Changes in legislation

Due to changes in legislation, the employer needs to timely review local regulations, including the Regulations on business trips. The purpose of the revision may be to reduce the additional financial burden on businesses in a situation where the state passes laws leading to an increase in tax deductions and insurance contributions to the relevant funds.

Since 2017 federal law No. 243 FZ of July 3, 2016 per diem limits are set for employee business trips, within which insurance premiums are not paid, if the limits are exceeded, insurance premiums will need to be paid for the amount of the excess. The norm was introduced by analogy with the payment of personal income tax on daily allowances, which has been in effect since January 1, 2008. Moreover, the legislator, 10 years later, did not change upwards the size of daily allowances, which are not taxed and insurance premiums.

Set daily limits

If the employer seeks to save on per diems, he sets limits in the Regulations on business trips for the payment of daily allowances in accordance with the Tax Code of the Russian Federation within the amounts that are not included in the taxable base:

700 rubles per day on the territory of Russia;
2500 rubles per day outside the country.

When setting per diem limits, the employer has the right to be guided by the market situation, otherwise excessive savings can demotivate employees who, having gone to carry out the tasks of management in another city or another country, must quickly solve official tasks, especially since many employees have a negative attitude towards such trips.

Often, companies differentiate limits according to positions and the place of business trip. That is, higher compensation is established for the management staff than for ordinary employees. The same applies to the destination - if the company is regional, then a business trip, for example, to Moscow will be more expensive than to a small town. The Company has the right to indicate in the Regulations any amount of daily allowance for business trips, since the maximum limit is not limited by law. You just need to remember that you will have to pay the appropriate taxes and fees.

Business trip on a day off

If an employee goes on a business trip, for example, on Saturday or Sunday, in order to start work on Monday, then, as the Ministry of Labor reminded in its Letter of 09/05/2013 N 14-2 / 3044898-4415, days off are paid double (or compensated by providing an additional day off - then the payment will be in the standard amount of average earnings). The same applies to the days of the return trip that fell on the weekend.

How can an employee report on the results of a business trip?

Based on the results of the trip, the seconded person must draw up and submit to the authorities a report on the completion of the task, on the basis of which the management of the enterprise has the opportunity to determine how well the employee coped with the issues and tasks that he had to solve. Compiling a report allows the employee to avoid unfounded claims regarding unsatisfactory results of the trip. In addition to the report, the traveler must submit to the accounting department:

advance report (on expenses incurred on a business trip);
receipts, checks, travel tickets, etc. confirming payment papers;
travel permit (if issued).

Regulations on business trips. What you need to consider about drawing up a travel regulation We draw up a travel regulation for a year

Travel Regulations 2016: New Business Travel Rules

Special Considerations in the Development of the Travel Policy 2016

Recommended Content of the Travel Regulations 2016

Registration of Regulations on business trips 2016

What is the position for?

What is a business trip

Can an employee cancel a business trip?

We are developing the Regulation on business trips for 2020

Who develops the Regulation on business trips

Changes in legislation

Set daily limits

Business trip on a day off

How can an employee report on the results of a business trip?