: another material that will be useful to those users who want to optimize their work and do more. Today it will be a book by Kerry Gleason called Work Less, Do More. The book is dedicated to the optimization of all areas of activity of almost every profession: from office workers who constantly work with papers to freelancers who constantly sit at home and do not go out.
Who is this book for?
First of all, the author focuses his book on office workers who are tired of constant paperwork, who are constantly required to do something, and the sooner it is done, the better; for those whose e-mail is torn from 300 incoming messages a day and for those who understand that the productivity of their work is falling every day. It is clear that those employees who are engaged in sales face such problems most of all (this is also emphasized by the author himself), because the sale of any item, even an ordinary ballpoint pen, is a document signed by the recipient and the sender, agreed with the management. And you can sell 100 pens a day. This is where the huge amount of documents that go through employees come from.
But in addition (which made me very happy) Kerry also talks about freelancers, which he himself is in recent times. He brings not so much useful tips, as for office workers, but also quite enough. And everything is connected only with the fact that freelancers are completely free people and can work where it is convenient for them and not burden themselves with unnecessary paperwork.
What this book will teach
First of all, this book will teach you the basic rule: "Do it now!". This call is found on almost every page (almost like in books where they teach how to quit smoking). Kerry Gleason himself claims that absolutely all the things that any employee does at work can be divided into 2 types:
- those that can be done in 10-15 minutes or less;
- and others that require more time to complete or depend on other employees to complete.
As a result, if you receive a task of the first type, then the rule begins to operate: “Do it immediately!”, If the second type, schedule the execution of this task for the very near future. Thus, all tasks should always be divided into 2 types and the sooner the better.
Work optimization
Gleason gives a wealth of helpful advice on how to make your life easier. workplace and how to properly sort incoming mail so that further work with it does not take much time. Approximately 20-30% of the total volume is allocated for this practice in the book. But it is a very useful part of the book! Because the principles and examples that Gleason describes apply to any email program, any computer time manager, and other programs that help you remember to do important things during the day.
Or how to properly create a directory tree on a computer:
What is the book based on?
All 146% of the content in the book "Work Less, Do More" is based on the personal experience of Kerry Gleason or on stories that his colleagues or employers told him, and this personal experience I always treat with great respect. There are a lot of these examples and stories and they are all very different and about completely different people: some of them at first perceive with hostility the requirement that any small work must be done right away, because usually all employees are already busy with something and do not like get distracted by all sorts of “small tasks”. But as a result, they still realize that it is easier to do everything now than to postpone the execution of a primitive task until later. Some, on the contrary, quite cheerfully and actively begin to study this technique, which will allow them to do more at work.
results
As is clear from the title of the book and from what I wrote earlier, the main goal of the book is to optimize work activities to start doing more. But the only thing that I did not find in the book is at least a verbal confirmation of the method that the author offers. Yes, everywhere there are phrases like: “yes, I realized that it’s not so difficult to do small work right away.” But no one says this: “after mastering this method, I began to do much more, so I stopped taking work home and began to spend more time with my family.” And that is exactly what everyone who is interested in this book should be striving for.
For me personally, this book was not very useful, because I had previously read a book from one of the world's most famous masters in accounting and optimizing my time, Yana Frank. No, I did not immediately rush to keep the same diary, as she advises, where I would write down my every step by the minute and then analyze it. No, I just took note of the material that I gleaned from her book. Well, the most important thing is that for almost 6 years now I have been working only at home, where I do not have a single problem that is described in this book, well, except maybe just a mess on the table.
Well, as always, you can buy a book on Ozon or in any other bookstores(costs about 500 rubles).
Not so long ago, a book was bought by Kerry Gleason called Work Less, Do More. The summary of the book was very interesting, which led to the purchase. In fact, it was about the fact that the book gives advice that will allow you to optimize your workflow and increase personal efficiency. This is exactly what I needed and, I think, boring for many, just not everyone is ready to immediately move on to serious changes. Although, everything in the end should lead us to our goal (s).
It is immediately worth noting the phrase and motto of the book: "Do it right away!".
Book Information
What is this book about
This book will help you increase your productivity, reduce stress, and finally start coming home on time! Its fourth edition contains specific recommendations on how to properly organize your workflow and become more efficient and effective. You will learn how to overcome the habit of procrastination, get rid of feeling overwhelmed and begin to enjoy work.
Who is this book for?
This book is for those who are determined to strike a balance between work and personal life; this book will help you get your job done faster and more efficiently, freeing up time for other responsibilities—father or mother, spouse, friend.
Why we decided to publish this book
More than a million people around the world do and enjoy their work thanks to the Kerry Gleason method described in the book The Personal Effectiveness Program. We want you to be one of them too. Learn how to properly organize your workflow, use smartphones and email, hold effective meetings, keep in touch and find time to do what you want to do.
Book chip
In the book you will find specific advice on how to develop new, more effective habits and constantly improve. personal style work. They have been formulated from the experience of hundreds of thousands of highly effective people who have been trained by PEP®WORLDWIDE in its nearly 30 years of existence.
From the author
When people hear the word “efficiency”, the first thought that usually comes to their mind is about “squeezing blood out of a stone.” But I define efficiency differently. By efficiency, I mean the ability to do more with less effort.
Most of us have never been taught how to work. People learn, get professional education, come to work - and suddenly find themselves under an avalanche of papers and emails. How to deal with everyday official duties how to organize your work - this is not taught anywhere.
The most common mistake people make when doing work is putting off things they don't like doing.
Most of us unconsciously tend to do this. Postponing is bad habit.
Your list of tasks for the next week should also include such an item as monitoring the completion of tasks assigned to subordinates - this will allow you to ensure the successful completion of the work. Very often, people use diaries only to record the time of meetings and business meetings. You should also include reminders, deadlines, and milestones in your diary.
My impression
Starting from the very beginning of the book, and it starts from the very first cover, or rather the flyleaf, which lists three reasons to read the book:
- In this book, you'll learn how to get more done with less effort.
- Learn to deal with information overload.
- Save one month a year by following the “Do it right away!” principle.
Already for these reasons, perhaps many people have a desire to read the book, because in fact these reasons open up the possibility for us to optimize our work, put it in order and spend less time doing it. Everyone wants to relax, and reducing the time spent on work, often unpleasant, will allow us to ensure that you can get more time to relax and do what you love (besides work, of course, if you enjoy it).
The book talks a lot about using planning, getting things done right away, keeping all the paperwork in order. This is what the whole program of personal effectiveness is based on. A motto is a motto, but without a general understanding of how to apply it and in what direction, you can do the wrong job that you need at the moment.
Simply put, it is possible to single out several elements of the program that is described in the book:
- The workspace should always be in order and ensure continuous work on any business. Here it is also worth remembering about maintaining order both in papers and in the computer. Today it is impossible to imagine a workplace without it. The author gives examples with mail, calendars and documents in electronic form. They need to be monitored constantly and it is desirable to have a similar system for filing documents as for paper copies. Recommendations are given on the choice of accessories at the workplace, in particular, three paper trays, where papers are stored that have just arrived (arrived), workers, and those that have been completed.
- Arranging the archive (if available). In this case, you should refer to the advice on organizing a file cabinet of documents in the archive, sorting and placing papers in the archive. This will allow you to quickly find papers if necessary, as well as archive only those that really should be there. At the same time, it is worth remembering that the less duplication of documents, the better. If there are documents that can be borrowed from someone else in the organization, then you should not keep them with you in order to avoid duplication.
- E-mail processing should be done in a strictly allotted time and not distract from the current work. Even if the message has just been received and a notification has been shown, you should not break away from the current work, but complete it, and only then, during the time that is daily allocated for working with mail (about 30 minutes), process the received message. It is also recommended to turn off all notifications so that they do not distract from work. This will give you the opportunity to concentrate on work and complete it faster.
- All work should be based on your goals that you have set for yourself. It is depending on them and the chosen path that it is worth planning the tasks that need to be done. With proper planning and setting goals and objectives, this will allow you to reach a new level and become successful in the area in which you operate. There are several types of planning that are discussed in the book. But the most important are the weekly and daily work plan. eats more scheduling, but if we judge correctly, then it includes all other types of planning, because the calendar complements any plan with an exact date that can always be learned from it. Planning is based on your goals. For example, you have a project for a month. You make a plan for the month. Further, every week you make a plan for the week (future), while checking the implementation of the plan for the month. Next, each day plan a daily plan for the next day. You also check it with the plan on a step higher - the weekly plan. As a result, your to-do list branches out and each large task is divided into small ones, which are completed in the strictly allotted time for it.
- The work must be done immediately and correctly. It is necessary to constantly improve, this is what will improve the quality of work and, ultimately, reduce the cost of time and effort. The author cites here such methodologies as kaizen and 6S (Sigma). It is they who give a clear and understandable definition of how the work and its implementation should be built. At the same time, everything is based on the principle of continuous improvement. It should be applied to everything.
- Success can only be achieved when the work is carried out to the end. This is the essence of all work - it must be completed, that is, it must have an end, along which the results are visible and which reflect the completion of the work. This is often very difficult, but stick to the rules of planning, dividing big work into small elements and completing them on time will allow you to bring things to the end.
- You can do the work and you need to conceive it anywhere. Here mobile offices come to the rescue, which allow you to get everything at your disposal. the right tools to get the job done and get it done right away! You need to constantly develop this environment, because when traveling to conferences or meetings, you often have to carry a minimum of funds and tools with you.
- Management must be effective, and you must become an example for your employees. If you adhere to strict rules and do the work immediately and on time, then employees will take an example from you. You have to submit it. After all, if subordinates see that you are not doing anything or doing it poorly, they will work the same way and this will lead to serious problems. You need to make every effort to ensure that employees are always in contact with you. To do this, hold meetings with staff, walk around workplaces and try to solve employee problems at the place or where it arose. This is also very important. In any case, you must start with yourself.
- Meetings are often inefficient and time-consuming, while taking you away from work. Your goal is to get the most out of the meetings you host and attend. First of all, you need to reduce their number. This will free you and your employees. When holding meetings, you should be guided by a set of rules, including a clear plan, duration and place. After the meeting, all materials should be available to all participants. If work was assigned at the meeting, then it should be noted and tracked. In addition, it is worthwhile to clearly understand the purpose of the meeting, which is set out in the agenda sent out in advance to all participants. The type of meeting can distinguish one meeting from another, and even the location, for example, at the site of a problem or an emergency with all interested and responsible persons.
- Order must be maintained constantly and everything must be done at once. Reducing the number of documents and things reduces the worries about maintaining order. Work can be considered completed if what was being worked on is left in a better condition than before the work was done.
Perhaps this is quite enough to understand what the book is about and how important it is to consider every moment that will improve personal efficiency. After reading the book, everyone will learn something new for themselves in it or simply emphasize the points that should be paid attention to in their work.
It should be noted that the book, like the program itself, is more focused on the corporate sector, that is, on companies with large staff and its leaders. This means that many points, whatever one may say, cannot be applied due to the specifics of the work. However, for everyone who works in the office, this will help a lot. Due to the specifics of the work of the author himself and his company, this is still a focus on successful people who already know their goals and are working to achieve them. Depending on your position on this corporate career ladder, you will be able to emphasize the most important for yourself and start using it with the will to rise even higher.
book flaws
Like many other books, the book has its shortcomings. There is probably not one book on this subject that would be perfect in everything. Here, or rather, the book has shortcomings, from my point of view, related to the statute of limitations of words in the original book on English language and in view of the development of technology, it should be updated to more recent information.
The main drawback can be noted that the author does not provide a separate chapter on creating a good and truly mobile office. Today, technology is quite advanced and most people have mobile devices with Internet access and a lot of applications. In addition, the corporate sector is now moving towards the use of new technologies, such as clouds, which allow you to create their infrastructures in them and provide an easier level of access for their employees to their workplaces from anywhere in the world, as well as connect customers more successfully. Today, many can afford portable computers and tablets.
The author mentions personal computers and laptops. Today, the laptop market is growing, mobile computers have died out in the form in which they were in 2005-2008. The market is now dominated by smartphones and tablets that provide mobility while providing big potential growth and power necessary to solve problems of any complexity.
In addition, the frequent mention by the author of the application for working with mail and even planning MS Outlook (and far from being new version) somewhat imposes the spirit of that corporate culture where it is used by the author as well. Today it is hard to have one app across all devices. Despite all its history and functionality, it is worth talking more about the fact that there are special services for scheduling work and e-mail accounting that can be used in any type of office. After all, if we are talking about the corporate sector, then the unification of the set software and security policy, forces you to work with one vendor that provides a full range of services and provides a complete set of software.
Probably the noted shortcomings and nuances are connected with the specifics of my work or the fact that I would like everything to be the freshest. But it is worth remembering the same corporate sector - there is often a backlog associated with the difficulties and impossibility of switching to a new one for a number of reasons (retraining of personnel, updating infrastructure, changing security policies, and much more). That is why, everyone who is not associated with these restrictions can easily vary their tools and means and often change them in search of the most optimal one.
Book Quick Tip
For better mastering and memorizing the content of the book with mental map, which had to spend a lot of time to put into it the main points from the book. Of course, there is still room for improvement, but even with this option, you can understand a lot from it without even reading the whole book.
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What This Book Is About This book will help you increase your productivity, reduce stress, and finally start coming home on time! Its fourth edition contains specific recommendations on how to properly organize your workflow and become more efficient and effective. You will learn how to overcome the habit of procrastination, get rid of feeling overwhelmed and begin to enjoy work. Who this book is for This book is for those who are determined to strike a balance between work and personal life; this book will help you do your job faster and more efficiently, freeing up time for other responsibilities - father or mother, spouse, friend. Why We Decided to Publish This Book More than a million people around the world do and enjoy their jobs thanks to the Kerry Gleason methodology described in The Personal Effectiveness Program. We want you to be in their... Publisher: "Mann, Ivanov and Ferber" (2012) Format: 60x90/16, 352 pages Other books on similar topics:
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More than a million people around the world do their job extremely efficiently and enjoy it thanks to this book by Kerry Gleason. Now it's your turn. Learn how to organize your workflow, use email, and how to conduct effective meetings, maintain business contacts and find time for what matters most.
“Some people explain clutter by saying that it gives them food for thought and encourages the creative process. Others are convinced that creative people are born that way. Actually, it's not like that!" Kerry Glinson
In our time, when people do not leave the house without a computer, and arrange an office for themselves wherever they are, only the deaf have not heard about the organization of their time - the “time management” ringing in their ears. But why do we still not fit into our work schedule and continue to work and solve problems at a time when we need to relax and enjoy life? Kerry Gleason's book will explain once and for all how to get the job done quickly and efficiently, and in general, put our lives in order.
Here is a partial list of what the book Work Less can teach you:
- get into the habit of doing small things right away, and not postponing for later;
- get the skill to group homogeneous tasks in order to save time;
stop using the urgency of certain tasks as an excuse to put off other tasks until later;
- how to put in order the workplace, files on the computer and save time, thereby stop wasting time looking for the right things;
- ignore information that is of no value to you, and make sure that it does not come to you at all;
- put an end to interruptions in work that take up your time.
Each of us starts our working day in the hope of doing a lot and in the evening with a calm soul to leave the office home, or, if the work is done at home, then finally leave the room, walk the streets, meet friends and not think about anything. But in reality, our activity is a constant switching between urgent and very urgent matters, between Skype and e-mail, phone and unfinished article. As a result, tasks accumulate, meetings are postponed, parents and friends quickly forget how you look.
The most common mistake people make when doing work is putting off more difficult, demanding tasks until later. Most of us do this unconsciously.
Procrastinating is a bad habit. Great amount time is spent looking for the best way to do a particular job, instead of actually getting down to business.
Workflow organization
To properly organize your workflow, start with optimization existing system information storage.
Sort your incoming mail by date and, starting with the oldest, do the following for each email:
If you can answer an email and it only takes a few minutes, do it right away.
. If you can outsource the writing to someone else, do it right away.
. If writing a letter takes some time, add the appropriate item to your to-do list. Programs such as Outlook, Lotus Notes, and others allow you to do this. In particular, write down what next step you need to take, and turn on the "Reminder" option if you want the program to remind you of this at a certain time.
. If you want to save an e-mail for future viewing, create folders in your inbox (which should match the folder names for work papers), and then move the e-mail to the desired one.
Skill "Grouping similar tasks"
Analyze all the tasks that you have to perform during the working day. Decide which of them can be grouped - for example, phone calls, e-mail processing, task control, bill payment, reading, current work with documents, their systematization, meetings with subordinates, as well as any other daily routine functions.
This book will help you increase your productivity, reduce stress, and finally start coming home on time! Its fourth edition contains specific recommendations on how to properly organize your workflow and become more efficient and effective. You will learn how to overcome the habit of procrastination, get rid of feeling overwhelmed and begin to enjoy work.
Who is this book for?
This book is for those who are determined to strike a balance between work and personal life; this book will help you get your job done faster and more efficiently, freeing up time for other responsibilities—father or mother, spouse, friend.
Why we decided to publish this book
More than a million people around the world do and enjoy their work thanks to the Kerry Gleason method described in the book The Personal Effectiveness Program. We want you to be one of them too. Learn how to organize your workflow, use smartphones and email, have effective meetings, stay connected, and find time to do what you want to do.
Book chip
In the book you will find concrete advice on how to develop new, more effective habits and constantly improve your personal work style. They have been formulated from the experience of hundreds of thousands of highly effective people who have been trained by PEP ® WORLDWIDE in its nearly 30 years of existence.
When people hear the word “efficiency”, the first thought that usually comes to their mind is about “squeezing blood out of a stone.” But I define efficiency differently. By efficiency, I mean the ability to do more with less effort.
Most of us have never been taught how to work. People study, get professional education, come to work - and suddenly find themselves under an avalanche of papers and emails. How to cope with daily job responsibilities, how to organize your work - this is not taught anywhere.
The most common mistake people make when doing work is putting off things they don't like doing.
Most of us unconsciously tend to do this. Procrastinating is a bad habit.
Your list of tasks for the next week should also include such an item as monitoring the completion of tasks assigned to subordinates - this will allow you to ensure the successful completion of the work. Very often, people use diaries only to record the time of meetings and business meetings in them. You should also include reminders, deadlines, and milestones in your diary.
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