The use of work books originates in Europe in the 19th century. However, due to numerous protests, the tradition did not take root.
In Russia, work books appeared in 1918 and are still in use today. Naturally, the external design and norms for filling out the document have changed over time. Let's talk about how it happened.
Labor books by series and years
Despite the ongoing talk about the abolition of work books, such a decision has not been finally taken by the Government, therefore, people related to personnel office work, it is worth having an idea of what does the document look like.
First of all, it is necessary to exclude from circulation fake or invalid forms.
Compliance with the year of issue and the series of the work book, according to the Labor Code of the Russian Federation.
Model 1973 (series AT - TK)
Sample 2003
Forms of different years
According to the legislation in force in Russia, there are four official types of work books. The norms for entering information, maintaining and handling this documentation are regulated by:
- Decree of the Government of the Russian Federation of April 16, 2003 No. 225 “On work books”.
- Decree of the Ministry of Labor of the Russian Federation of October 10, 2003 No. 69 “On approval of instructions for filling out work books”.
How are workbooks different?
In terms of appearance and content, there are the following differences:
- 1938 - missing number and series;
- 1938 - the reverse order of entering the date;
- 1938 purple, 1973 green, 2004 grey;
- Since 1973 - has a watermark;
- Since 1973 - have the inscription "Goznak" on the last page;
- Since 2004 - a special seam that prevents the replacement of sheets.
What is the workbook number for?
If you understand meticulously, then knowing the series and number assigned to the work book, you can establish its authenticity. This can be useful when there is doubt about the authenticity of a document provided by an employee.
In practice, labor records are rarely checked, and the presence of a series and numbers, watermarks and other protection attributes only indicates that you have official goznak letterhead. It is extremely difficult to verify the veracity of the information entered into it, because great amount firms offers pre-filled forms with any records of the experience gained.
Insert
AT professional activity For some citizens, there comes a moment when the “Information about work” is completely filled out and there is nowhere to enter new data. Some employers find creative ways out of the situation, such as entering information in the "Award Details" section, crossing out the title inscription on the page, or filing blank sheets.
None of the above actions are allowed. If the column "Information about work" in the work book is full, the employee is issued insert. Information about it is entered on the title page, to the top right corner. The indication of the series and number of the issued insert is obligatory.
It is possible both to enter information by hand, and to fill in the imprint of a stamp 10x25 mm. The numbering of entries during the design of the insert continues.
Information about the education and personal data of the employee is filled in on the basis of the documents provided, and not the title page of the labor, since personal data could have changed since the first employment, a higher level of education was received.
Like work books, inserts in them can be compared by series and year of issue.
Series of inserts for work books and year of issue
Forms of work books
The legislation of the Russian Federation establishes several types of workbook forms recognized as valid and not subject to mandatory replacement:
- Form 1938;
- Blank 1973;
- Employment history collective farmer on letterhead 1975;
- Blank 2004.
The data indicated in all these documents are the same, although the principles for applying are slightly different. In the column "Information about the employee":
Fill in:
- Full Name.
- Date of Birth.
- Owner's signature.
- Date of issue.
- Information about the assigned qualification and education.
- The official seal of the company issuing the work book is affixed.
- Signature of the employee personnel service who filled out the workbook.
Now let's look at the differences between all these types.
Labor books of the old sample
Employment books have a large number of differences, but still they have similarities. How many pages are there in an old workbook? Each view contains 40 pages.
1938
purple cover leatherette, size 14.8 x 10.5 cm, 40 pages. The inscription and drawing are applied in black paint. Security signs were not used. The appearance of the first sheet of the work book is simple: there is no series and number, coat of arms, only the year of issue is provided for recording birth information.
The seal of the employer and the signature of the personnel officer were not affixed, data on labor activity filled in the format year, month, day. It was issued from 1939 to workers and employees. Entries were made in two languages: Russian and the language of the republic. There were practically no facts of forgery.
A sample of the form of the work book of 1938 of release. 
1973
Green binding are made of calico or made of blue cover paper, A6 format, 40 pages.
Historically, it was books of the second type that were subjected to forgery much more often. The title page shows the series and number of the book, the coat of arms of the USSR and the inscription "Labor book" are printed.
There is a place for the signature of the filler, the personal signature of the owner and the official seal of the issuing organization. The date of birth began to be entered in full, while the month is filled in in words.
It has been issued since 1974 to all workers and employees. Watermarks are provided: serpentine lines can be seen through the light on each sheet. It was filled in Russian and the language of the republic. The last page is provided with the inscription "Goznak".
A sample of the form of the work book of 1973 release. 
1975 (collective farmer)
Cover green, size 14.8 x 10.5 cm, 40 pages - this document was issued only to rural residents who were members of the collective farm. Title page with indication of the number and series, the coat of arms of the USSR is printed, there is an inscription "Work book of a collective farmer".
It annually entered information about the worked workdays, their minimum number and the established norm. Accrued income was also indicated here (in the amount or in natural products). It was filled in the language of the republic and Russian. Watermarks are provided - serpentine lines visible through the light.
Issued since 1975, continued this document not recommended, work book issued general view running in parallel. The last page contains the inscription "Goznak".
A sample form of the work book of a collective farmer.
2003
gray binding with silver letters and a double-headed eagle.
Issued to all employees Russian companies, regardless of citizenship and employees of foreign companies that have a permanent establishment in the Russian Federation. Size 88x125, which is smaller than all previous forms. Has 44 pages, issued and valid since January 2004. Increased degree of protection:
- The inscription "Employment book", which glows in ultraviolet light;
- A seam that prevents the possibility of replacing sheets;
- The letters "TK", visible to the light;
- Iris print.
What does the form of a new work book look like? 
Conclusion
With each change in the forms of forms established by law, there is a period when both types of documents are issued. This should not be forgotten by HR professionals.
If the book, dated 2007, is issued on a letterhead of the 1973 model, this is a reason to suspect fake. If an invalid book is found, an act is filled out and the employee is issued a new document that complies with all applicable standards.
A work book is a document that reflects the state of your work activity. That is why this document should be treated with the utmost care. Depending on what position you work in, as well as what processes are taking place in the field of work carried out by you, your work book is filled out.
An employee of the personnel department must know all the nuances of filling out working people any profession and, if possible, be able to carry out these actions quickly and without errors.
Entry in the driver's work book
The profession of a driver implies a traveling nature of work. But it is not at all this fact that should be reflected in a document called a work book.
In order to hire a driver, he needs to have some documents. It is the employee of the personnel department who must clarify their presence, because in the event of their complete absence, the citizen will not be hired due to the fact that he simply does not simply correspond to the proposed position.
Essential documents include documents confirming that the driver is perfectly healthy and nothing prevents him from exercising labor function. That is, the citizen must have the result of a medical examination in his hands.
Also, a document must be provided proving that the driver has the rights of the required category. Many employees of the personnel department mistakenly believe that in addition to their profession, the brand of the car must be entered in the line about the position of a citizen. The car that the driver should drive does not play any role and, accordingly, such information will be superfluous.
In order for the driver to be hired also You have to wait for a special order.
When information about work is entered into the work, in the third column of the form you need to briefly write: "Accepted as a driver."
Sometimes, if an employee performs work on or, this fact can also be indicated.
Exit to maternity leave- a joyful event, because soon someone will become a happy mother, which means that they have every right to take a break from work for a while.
Unfortunately, many employees of the personnel department still think that it is necessary to make a record of an employee's vacation. This fact is wrong.
None of the regulations mention this.. With the release of the main employee on maternity leave, her seniority is not interrupted, he continues to go despite the fact that she is absent from the workplace. But a new employee acting during the decree must be registered in accordance with the law and all contributions to the labor.
Disabled person
People with disabilities may also have employment records. Unfortunately, the disabled of the third group cannot perform labor functions, but the first two groups can easily cope with the work. So, for example, organizations themselves create certain quotas, which are aimed at creating vacancies for disabled people of the first and second groups.
Employment records of people with disabilities are no different from regular books. The only thing that can distinguish them is the record of the disability group.
This entry is made specifically so that the employer immediately understands that it is impossible to load the employee for physical reasons.
A record of the implementation of a labor function is written in exactly the same way as for other employees who are not disabled.
Collective farmer's work book: valid or not
Despite the fact that the collective farms have long been disbanded, many citizens still have the relevant work books. Many mistakenly believe that they are not valid and seek to get rid of them or exchange them.
In fact, this measure is meaningless. Labor book of a collective farmer, in accordance with the Government Decree valid to this day. Unfortunately, many employees do not know about this and lose valuable documents, considering them unnecessary.
A citizen with such a work book has every right to get a job in any position that will correspond to his knowledge and skills without any restrictions.
At the notary
Labor books of notaries are stored in the notary chamber of a single subject. Many mistakenly believe that notaries do not have such documents. This is not true.
Who keeps the work books of notaries? Usually, this is done by employees of the federal notarial chamber or chambers of the subject. In addition to the date and number of the letter of the president by which he was appointed, the notary's work book contains the name of the notary's office where he carries out his activities.
For example, an entry might look like this: “Notary office No. 2 of the Voronezh region. Voronezh. Notary".
Foreman position
Many do not know exactly how the position of foreman is written in the work book.
If this employee is an official in any organization, then he is in without fail must be properly formatted.
The foreman is appointed to the position by order of the organization. The foreman also has his official name, which is used in documents. Thus, in the line: "Information about the work", we write the following phrase: "LLC Stroyka, position - foreman."
Such a record is relevant for this profession.
As a rule, a student is an employee who performs a labor function part-time. As usual, such workers are classified as temporary or part-time workers. That is why the entry in the work book of such workers must be appropriate.
For example: “OOO Chamomile. Accepted on temporary work for a manager position. Or another option is possible: “OOO Luchik. He was hired as a part-time security guard." Sometimes, when a student is not absent from work to study, he is recorded in the work book as a full-fledged worker. Then the entry in the work book looks like this: “LLC Mamontenok. Employed as Sales Consultant.
Outwardly, a student's work book is no different from a document of a full-fledged specialist. However, on the spread in the student's labor is absent due to the fact that he is in the process of obtaining a diploma.
Study record
On the main spread in the work book there is a specialized chapter called "Education". After this word, there is a mention of which educational institution the employee graduated from and who he is in fact of study. For example: “primary vocational, secondary vocational”.
But many employees do not stop at one version of their self-development. Many receive a higher education in addition to secondary education, and many go for a second higher education.
Of course, there is no longer a graph left in the labor in order to enter all your merits in your studies.
But on the white sheet located on the left, the legislator allows you to leave notes about your new status, for example: “The record of education has been supplemented due to the fact that a higher education was received as a lawyer.”
Teachers, like other citizens of our country, have work books in which their positions in educational institutions fit. But in addition to information about hiring and dismissals, information about the receipt of the relevant categories is recorded in work books. There are about five of them in total, and the highest level is the highest category.
As soon as a teacher receives one of the listed categories, this is noted in the work book immediately after the entry for employment. Typically, this entry might look like this: ""First assigned qualification category for the post of teacher.
Be sure to complete the record with a seal and signature educational institution.
At the accountant
An accountant can be accepted for his position, as fixed-term contract, as well as in his absence. One way or another, but depending on this, a record is formed about the accountant.
Otherwise, the entry in the work book of this official practically no different from the record in other labor. An example of an entry in the work book of an accountant of one of the large organizations: “Gazovod LLC. Hired for the position of chief accountant on a fixed-term contract.
The entry in the work book must also be supported by the appropriate order, seal and signature of the director or deputy of the organization.
Conclusion
We are surrounded by many professions, which means that each work book is unique in its own way and contains its own special additions. An HR employee has a hard time learning all these nuances, but nothing beats knowing how to do their job perfectly.
It's no secret that the main document on the work activity and work experience of an employee is a work book. Currently in the territory Russian Federation the form of the work book is used, the form of which is approved by the Decree of the Government of the Russian Federation of April 16, 2003 No. 225 “On work books”. However, along with work books of the 2004 model, work books continue to be maintained, the form of which was approved by the Decree of the Council of Ministers of the USSR and the All-Union Central Council of Trade Unions dated 09/06/1973 No. 656 “On work books of workers and employees”. After all, if you follow the letter of the law, the previously established workbooks that employees have are valid and cannot be exchanged for new ones. Apart from labor sample 1974, there are also work books of collective farmers in circulation, a sample of which was approved by the Decree of the Council of Ministers of the USSR of 04/21/1975 No. 310 “On work books of collective farmers”. So the personnel officers are guessing, what to do if one day an employee comes to find a job and presents such a work book of a collective farmer? Continue with the old one or start a new one? Personnel officers are arguing, but we will try to put an end to this difficult issue.
HR IS arguing
EXPERT PUTS A DOT
You are absolutely right, dear members of the forum, the situation is not trivial ... It seems that there are no more collective farms, no collective farmers, but there is a collective farmer's work book ©! Amazing, isn't it?
And the most interesting thing is that normative act, which, from January 1, 1977, approved the samples of the collective farmer's work book and its insert, has not been canceled to this day. This is the resolution of the Council of Ministers of the USSR of 04/21/1975 No. 310 "On the work books of collective farmers" (hereinafter - Resolution No. 310).
A bit of history...
The work book of a collective farmer of the 1977 model was at one time the main document on the labor activity of a collective farm member and was kept on all collective farms, including fishing ones, for all collective farmers from the moment they were accepted as members of the collective farm.
Labor books were handed over in a solemn atmosphere at general meeting collective farmers or at meetings of collective farmers of a section, brigade, farm and other production units. Now such a rule of law seems amusing, but at that time the receipt of a work book by an employee of a collective farm was a personally significant event, and on a national scale, frankly, historical! After all, Decree No. 310 was both social and political in nature. It seemed to equalize collective farmers in rights with workers and employees (including state farms), to whom work books were issued on letterheads in accordance with the decree of the Council of Ministers of the USSR and the All-Union Central Council of Trade Unions dated 09/06/1973 No. 656 “On work books of workers and employees”.
The boards of collective farms were obliged to strictly observe the established procedure for maintaining work books and ensure the proper storage of archival documents related to the labor activity of collective farmers.
Not only administrative, but also public control was envisaged for the timely and correct filling of labor books of collective farmers, their accounting, storage and issuance. It was carried out audit commissions, trade union committees of collective farms and collective farm councils social security. Based on the results of the control measures, they developed recommendations for the collective farm board to take measures to eliminate the identified shortcomings.
However, back to our situation. What happens if the candidate interviewed, when applying for a job, will he present to the personnel officer the work book of the collective farmer? To what extent is it legal to conduct it at the present time? After all, we are all now using new samples of the work book, the form of which was approved by the Decree of the Government of the Russian Federation of April 16, 2003 No. 225 “On work books” (hereinafter - Resolution No. 255).
In paragraph 2 of Decree No. 255, the legislator provided that the work books of the previously established sample that employees have are valid and cannot be exchanged for new ones.
Does this apply to the work books of collective farmers? If we consider Decree No. 255 by itself, it turns out that the work book of a collective farmer can be both accepted and kept, making, if necessary, all the required entries reflecting the labor activity of the employee. However, if we consider normative legal acts in their complex interaction, we can see that everything is not so simple!
After all, we repeat, the work book of a collective farmer is the main document on the labor activity of a collective farm member and is kept on all collective farms, including fishing ones, for all collective farmers from the moment they are accepted as members of the collective farm. The form of the work book of the collective farmer reflects, among other things, information about membership in the collective farm, about being assigned to work, about transferring to another job, about labor participation in the public economy, etc.
YOU SHOULD KNOW THIS
If an employee without a work book came to you to find a job and claims that he has lost it, he cannot start a duplicate! This must be done by the employer last place work!
Thus, in accordance with the above norms of law, the work book of the collective farmer, issued to him before 2004, is valid, cannot be exchanged for a new one and is kept in in due course, but only on condition that the parties employment contract are an employee accepted as a member of a collective farm, and an employer - a collective farm (including a fishing one). As follows from the meaning of Decree No. 310, other employers (legal entities that are not collective farms) cannot keep such work books.
Therefore, alas, it is impossible to accept the work book of a collective farmer for its maintenance in the prescribed manner.
What to do? In practice, there are several options for action. Let's evaluate each of them.
Option 1. "Legalize" the entries made in the work book of the collective farmer after 2004.
Please note: the work records entered in the collective farmer's work book are not illegal, incorrect or erroneous. They are correct and accurate, just made on the wrong form. Accordingly, they cannot be recognized as valid or somehow corrected.
Option 2. Issue a duplicate work book to the employee.
But with what circumstances does Decree No. 255 connect the issuance of a duplicate?
Circumstance 1. The employee has lost his work book.
A common situation in HR practice. The employee is obliged to immediately declare this to the employer at the last place of work, which issues a duplicate of the work book to the employee no later than 15 days from the date of application.
YOU SHOULD KNOW THIS
According to the Rules for calculating and confirming the insurance period for determining the amount of benefits for temporary disability, for pregnancy and childbirth, approved. by order of the Ministry of Health and Social Development of Russia dated February 6, 2007 No. 91 (hereinafter referred to as the Rules), the work book of a collective farmer is considered as a document confirming the period of work of a member of the collective farm for inclusion in the insurance period.
In accordance with paragraph 2 of the Rules, the length of service includes the periods of work of a member of a collective farm, a member of a production cooperative, taking personal labor participation in its activities, before January 1, 2001, as well as periods of this work for which social insurance payments were paid, after 1 January 2001.
The periods of work of a collective farm member are confirmed for the period before January 1, 2001 by a work book (collective farmer's work book), and for the period after January 1, 2001 - by a work book (collective farmer's work book) and a document of the collective farm, production cooperative on payment of social insurance payments (clause 16 of the Rules)
Circumstance 2. The employer made a negligence, which led to the massive loss of work books.
The procedure for the employer and the commission to establish the length of service in this situation is regulated by paragraph 34 of Resolution No. 255.
Circumstance 3. The employer has lost the employee's work book.
Unfortunately, this situation is also possible. And note that the legislation does not regulate the way out of it. However, unless otherwise established, the employer should be guided by the general rules and issue a duplicate of the work book to the employee, filling it out, guided by paragraphs 7.1 and 7.2 of the Instructions for filling out work books, approved. Decree of the Ministry of Labor of Russia dated October 10, 2003 No. 69.
Circumstance 4. The employer made an entry in the work book about dismissal or transfer to another job, recognized as invalid.
In this case, the employee, upon his written application, is issued a duplicate of the work book, where all entries from the work book are transferred, with the exception of the entry declared invalid.
Circumstance 5. The work book (insert) has become unusable (burned, torn, soiled, etc.).
Thus, issuing a duplicate general rule associated with the actual loss or damage to the original work book. Exception - entries invalidated are made in the work book. In our situation, the work book of the collective farmer is not lost or damaged, and the entries in it, as we said above, are correct and legal.
Accordingly, we cannot issue a duplicate work book to an employee in this situation.
Option 3. Issue a new work book.
We believe that this is the most correct way out of the situation. Get the former collective farmer a work book of the established form, but the old one ... What to do with it? Throw away? In no case!
This document plays an important role in establishing the periods included in the length of service for determining the amount of benefits for temporary disability, pregnancy and childbirth for citizens subject to mandatory social insurance in case of temporary disability and in connection with motherhood, in accordance with the legislation of the Russian Federation.
So, the work book of a collective farmer can be accepted from an employee and kept in the prescribed manner only if your organization is a collective farm. If a entity is not a collective farm, you should not accept a work book from an employee. Issue him a work book on the form of the 2004 sample, and make a copy of the work book of the collective farmer. It will be needed to establish the periods included in the employee's insurance experience. After that, hand over the work book of the collective farmer to the hands of the worker for storage.
Magazine: Everything for the personnel officer, As of: 07/17/2012, Year: 2012, Issue: No. 8
- HR records management
Answer to the question:
Having considered your question, we understood that the employee provided you with a collective farmer's work book. Samples of the work book of a collective farmer and an insert to it were approved by the Decree of the Council of Ministers of the USSR of 04/21/1975 No. 310. This normative act is still in force, being the main document on the labor activity of members of collective farms.
Do not miss: main article months from an expert practitioner
How to fill out a work book accounting book: step by step instructions.
At the same time, paragraph 2 of Decree of the Government of the Russian Federation of April 16, 2003 No. 225 established that labor books of a new sample are put into effect from January 1, 2004, and work books of a previously established form (including work books collective farmers) are valid and cannot be exchanged for new ones.
An example of filling out the "Information about work" section of a work book. Employee reinstated by court order
A.V. Lampochkin was hired by the organization in January 2006 as a master of industrial training. In September 2008, Lampochkin was fired for committing an immoral act.
Lampochkin applied to the court to reinstate him at work in his former position. The court declared illegal the decision of the head of the organization to dismiss the employee and ordered the organization to reinstate Lampochkin at his former place of work. The officer responsible for maintaining personnel records, made notes about the restoration of Lampochkin at work in his day of the judgment.
Material from KSS "System Personnel"
Ready-made solutions for the personnel service at www.1kadry.ru
With respect and wishes for comfortable work, Ekaterina Zaitseva,
Expert Systems Personnel
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Katya turned an incomprehensible work book in her hands: “ labor participation in the public economy”, “Membership in the collective farm”…. There was also a standard section on work, but it was completely filled out. After breaking her head a bit, she called a friend.
- Listen, one worker brought me a work book of a collective farmer, the section “Information about work” is over in it, can I sew a normal insert into it, or do I need to order a special one?
- Wait wait. Collective farmer's work book, did I hear you right?
- Not. It is she.
Does he have another job?
- He says no. He was always accepted on this basis, there were no problems.
- So that you don’t have them either, draw up a new book for him, and copy this one so that in case of illness you can calculate the experience. And make a copy for me, please, I have never seen such books “live”.
- And how can I draw up a new book for him? Like a duplicate?
No, just a new book. The one he had was intended specifically for collective farm workers; for other cases, standard work books were developed. According to the mind, your employee should have been issued it at the first workplace after the collective farm.
- That is, I draw up a new book for him, and I copy this one and give it back, right?
- So. And if he brings sick leave, you take the experience from the old book. And the employee will need it when he draws up a pension, so warn him not to throw it away.
- Okay, I'll say that. Thank you.
Crib
Formally, the work books of the collective farmer continue to operate (Resolution of the Council of Ministers of the USSR dated 04.21.1975 No. 310 “On the work books of collective farmers”, paragraph 2). However, the work book of the collective farmer was developed specifically for those working on collective farms, taking into account the specifics of this activity and was used simultaneously with the “standard” work books of the 1939, 1974 or 2004 model. When employed outside the collective farm, the employee had to issue a new work book of the sample valid at that time. Since this is not a duplicate, but a new book, there is no need to transfer entries from the collective farmer's work book to it.
Work on a collective farm until 01/01/2001 is included in the insurance experience, after specified date- subject to the transfer of relevant payments during the period of work (Article 7 of the Law of December 29, 2006 in case of temporary disability and in connection with motherhood, Order of the Ministry of Health and Social Development of Russia dated February 6, 2007 No. 91). If in doubt when calculating the length of service, please contact territorial body FIU. The request form is given in Appendix No. 2 to the order of the Ministry of Health and Social Development of Russia dated January 24, 2011 No. 21n. Do not forget to attach to the request a statement signed by the employee, to which you refer, so as not to fall under sanctions for the disclosure of personal data.
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