We bring to your attention a typical example job description HR specialist, sample 2019/2020. A person with a higher professional education can be appointed to this position without presenting requirements for work experience. Do not forget that each instruction of a personnel specialist is issued on hand against receipt.
It provides typical information about the knowledge that an HR specialist should have. About duties, rights and responsibilities.
This material is included in the huge library of our site, which is updated daily.
1. General Provisions
1. The HR specialist belongs to the category of specialists.
2. A person with a higher professional education no requirement for work experience.
3. The HR specialist is hired and dismissed by the director of the organization.
4. The HR specialist must know:
— legislative and regulatory legal acts, teaching materials for personnel management;
— labor legislation;
- the structure and staff of the enterprise, its profile, specialization and development prospects;
- the procedure for determining the prospective and current needs for personnel;
- sources of providing the enterprise with personnel;
— methods for analyzing the professional and qualification structure of personnel;
- provisions on certification and qualification tests;
- the procedure for election (appointment) to a position;
- the procedure for registration, maintenance and storage of documentation related to personnel and their movement;
- the procedure for the formation and maintenance of a data bank on the personnel of the enterprise;
- the procedure for compiling reports on personnel;
— bases of psychology and work;
— fundamentals of economics, organization of labor and management;
— labor legislation;
- means of computer technology, communications and communications;
- internal rules work schedule;
— rules and norms of labor protection, safety measures, industrial sanitation and fire protection.
5. In his activities, the HR specialist is guided by:
- the legislation of the Russian Federation,
— Charter of the organization,
- orders and orders of employees to whom he is subordinate in accordance with this instruction,
- this job description,
- The internal labor regulations of the organization.
6. The personnel specialist reports directly to the head of the personnel department.
7. During the absence of a personnel specialist (business trip, vacation, illness, etc.), his duties are performed by a person appointed by the director of the organization in the prescribed manner, who acquires the appropriate rights, duties and is responsible for the performance of the duties assigned to him.
2. Responsibilities of the HR Specialist
HR Specialist:
1. Performs work on staffing the enterprise with the required professions, specialties and qualifications.
2. Takes part in the work on the selection, selection, placement of personnel.
3. Carries out the study and analysis of the job and professional qualification structure of the personnel of the enterprise and its divisions, the established documentation for personnel records related to the admission, transfer, labor activity and dismissal of employees, the results of certification of employees and their assessment business qualities in order to determine the current and future needs for personnel, prepare proposals for replacement vacancies and creating a reserve for promotion.
4. Participates in the study of the labor market to determine the sources of meeting the need for personnel, establishing and maintaining direct links with educational institutions, contacts with enterprises of a similar profile.
5. Informs employees of the enterprise about available vacancies.
6. Takes part in the development of long-term and current labor plans.
7. Carries out control over the placement and placement of young professionals and young workers in accordance with the information received in educational institution profession and specialty, conducting their internships, takes part in the adaptation of newly hired employees to production activities.
8. Participates in the preparation of proposals for personnel development, business career planning, training and professional development of personnel, as well as in evaluating the effectiveness of training.
9. Takes part in the organization of work, methodological and information support qualification, attestation, competitive commissions, registration of their decisions.
10. Analyzes the state of labor discipline and compliance with the internal labor regulations by the employees of the enterprise, the movement of personnel, participates in the development of measures to reduce turnover and improve labor discipline.
11. Controls the timely registration of the reception, transfer and dismissal of employees, the issuance of certificates of their current and past labor activity, compliance with the rules for storing and filling out work books, preparing documents for establishing benefits and compensations, issuing pensions to employees and other established documentation on personnel, as well as entering relevant information into the data bank on the personnel of the enterprise.
12. Compiles the established reporting.
13. Complies with the Internal Labor Regulations and other local regulations of the organization.
14. Complies with internal rules and regulations of labor protection, safety, industrial sanitation and fire protection.
15. Ensures cleanliness and order in his workplace,
16. Performs within employment contract orders of employees to whom he is subordinate in accordance with this instruction.
3. Rights of the HR specialist
The HR specialist has the right to:
1. Submit proposals for consideration by the director of the organization:
– to improve the work related to the provisions of this responsibilities,
- on the promotion of distinguished employees subordinate to him,
- on bringing to material and disciplinary responsibility of employees subordinate to him who violated production and labor discipline.
2. Request from structural divisions and employees of the organization the information necessary for him to fulfill his official duties.
3. Get acquainted with the documents that define his rights and obligations in his position, the criteria for assessing the quality of performance of official duties.
4. Get acquainted with the draft decisions of the organization's management regarding its activities.
5. Require the management of the organization to provide assistance, including the provision of organizational and technical conditions and execution of the established documents necessary for the performance of official duties.
6. Other rights established by the current labor law.
4. Responsibility of the HR specialist
The Human Resources Specialist is responsible for the following:
1. For improper performance or non-performance of their official duties provided for by this job description - within the limits established by labor legislation Russian Federation.
2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage organizations - within the limits established by the current labor and civil legislation of the Russian Federation.
Job description of a HR specialist - sample 2019/2020. The duties of a human resources specialist, the rights of a human resources specialist, the responsibility of a human resources specialist.
Last modified: January 2020
Human resources and the role of relevant professionals are rapidly rising in value due to frequent changes in labor laws and increasing penalties for non-compliance. The organization of the structure of personnel services with competent decisions ensures the observance of the interests of the employer and hired personnel, reduces the risk of financial sanctions during inspections, and serves as a “buffer” in the event of litigation. The job description of the personnel officer includes requirements to ensure the stable operation of the legal and individual, systematic study of legislation and timely implementation of updated regulations.
The Role of Human Resources
Until 01/01/2015, financial sanctions for non-compliance with labor laws were purely symbolic, which was reflected in the duties of a personnel officer. The management feared the reinstatement of the “offended” employee by a court decision and related compensation payments for forced absenteeism and moral damage, not fines labor inspectorate.
Since the above date, the situation has changed dramatically with the appearance of financial sanctions for:
- the absence of a concluded employment contract, what does the personnel officer do;
- registration of contractual obligations in violation of applicable laws;
- conclusion of a civil law contract instead of a labor contract in order to conceal payments to the budget and social funds.
The functions of a human resources specialist with the introduction of penalties and introductions in the accounting of personnel innovations require the systematization of knowledge and continuous improvement of the level of qualification. The retention period for documents on personnel has increased from 50 to 75 years from 03/13/2016.
Legislative changes
Starting from 2018, short list personnel innovations that are within the competence of the personnel officer are presented in the table:
| Normative act | The essence of additions and changes | Date of entry |
| Decree of the Government of the Russian Federation No. 1080 | Approval of checklists used during inspections by the labor inspectorate, representing a list of questions on compliance with labor laws that an employee of the personnel department should know. Based on the sheets, the inspector will draw conclusions about the presence or absence of violations independently | 01.01.2018 |
| Article 40 of the Labor Code of the Russian Federation | Conclusion collective agreement not only by enterprises in the event of the initiative of any of the parties, but also individual entrepreneurs(IP) | |
| Article 58 of the Labor Code of the Russian Federation | Withdrawal at the conclusion of employment contracts, what the personnel officer does, conditions on the validity period | |
| Article 84 of the Labor Code of the Russian Federation | Establishing clarity in the rules for entering the reasons for dismissal in the work book with indications of articles | |
| Article 63 of the Labor Code of the Russian Federation | The working day for minors may not exceed four hours a day. Control is the responsibility of the HR inspector | |
| Article 140 of the Labor Code of the Russian Federation | Changing the timing of the calculation of payments due, which must be made on the day of dismissal with the execution of personnel documents | |
| Resolution of the State Statistics Committee No. 1 | Approval of unified accounting forms on work, what should a personnel officer do | 01.07.2018 |
| Federal Law No. 360-FZ dated October 11, 2018, article 262.2 of the Labor Code of the Russian Federation | Granting leave to both parents who have three children under the age of 12, regardless of the schedule, and if desired, at any convenient time. The duties of the personnel department are to make changes to the drawn up schedule at the will of the employee | |
| Letter of the Ministry of Labor of the Russian Federation No. 14-2 / OOG-9754 dated 07.12.2018, articles 124 - 126 of the Labor Code of the Russian Federation | Clarification of the vacation period, a ban on providing vacation only on weekends, what the personnel department should know |
Failure to comply with any of their requirements presented in the above table is fraught with the imposition of penalties on personnel workers in the amount of 10,000 to 20,000 rubles, and on entity- from 50,000 to 100,000 rubles.
Responsibilities of the Human Resources Specialist
When performing the functions of a personnel officer in the singular, the employee is obliged to draw up not only routine documents, but to combine the study of regulatory literature, the organization of workflow and the implementation of innovations in practice.
Job Responsibilities personnel worker at the enterprise include:
- development and implementation of the regulation on personnel policy;
- participation in the creation of a collective agreement;
- drawing up a schedule for recording and using working time;
- formation of orders for the hiring and dismissal of employees with making entries in the work book;
- drawing up a vacation schedule and monitoring the use of the vacation period;
- filling out forms of sheets for temporary disability in terms of insurance experience, the control of which is the responsibility of the department;
- analysis and calculation of the staff turnover rate and proposal of measures to reduce the indicator;
- timely archiving of documents that are within the competence of the personnel officer;
- observance of secrecy, known by virtue of the performance of official duties of a personnel worker.
To additional requirements should include commitment, care and timeliness of work. The labor function of a human resources specialist is a kind of beginning and end of relationships, both for the enterprise as a whole and for each employee in particular. HR documentation- the second step after the registration of the enterprise upon opening and the final one - upon liquidation. The creation of orders for admission and dismissal with reflection in the work book - "alpha" and "omega" for the employee is also the responsibility of the personnel department.
Errors in the work of frames lead to the distortion of information by services that follow the frames, like a thread behind a needle. For example, incorrect filling of timesheets leads to distortion in accrual wages, untimely issuance of vacation pay, providing dissatisfaction with employees and penalties for inspectors.
Competent document management is becoming increasingly important, and the job description of a specialist in the personnel department is acquiring new requirements related to ensuring accounting in in electronic format, the study of regulatory literature and the ability to theoretically and practically follow "in step with the times."
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We bring to your attention a typical example of a job description for a personnel inspector, a sample of 2019/2020. A person who has a secondary vocational education without presenting requirements for work experience or initial vocational education, special training according to an established program and at least 3 years of work experience in the profile, including at this enterprise at least 1 year, can be appointed to this position. Do not forget that each instruction of the personnel inspector is issued on hand against receipt.
It provides typical information about the knowledge that an HR inspector should have. About duties, rights and responsibilities.
This material is included in the huge library of our site, which is updated daily.
1. General Provisions
1. The personnel inspector belongs to the category of specialists.
2. A person who has secondary vocational education without presenting requirements for work experience or initial vocational education, special training according to the established program and at least 3 years of work experience in the profile, including at this enterprise at least 1 year, is accepted for the position of HR inspector .
3. The HR inspector is hired and dismissed by the director of the organization.
4. The HR inspector must know:
- legislative and regulatory legal acts, methodological materials on maintaining documentation on accounting and movement of personnel;
— labor legislation;
- the structure and staff of the enterprise;
- the procedure for registration, maintenance and storage of work books and personal files of employees of the enterprise;
- the procedure for establishing the names of the professions of workers and positions of employees, the total and continuous length of service, benefits, compensations, registration of pensions for employees;
- the procedure for recording the movement of personnel and compiling established reporting;
- the procedure for maintaining a data bank on the personnel of the enterprise;
- the basics of office work;
- means of computer technology, communications and communications;
- internal labor regulations;
— rules and norms of labor protection, safety measures, industrial sanitation and fire protection.
5. In his activities, the personnel inspector is guided by:
- the legislation of the Russian Federation,
- the charter of the organization,
- orders and orders of employees to whom he is subordinate in accordance with this instruction,
- this job description,
- The internal labor regulations of the organization.
6. The personnel inspector reports directly to the head of the personnel department.
7. During the absence of the HR inspector (business trip, vacation, illness, etc.), his duties are performed by a person appointed by the director of the organization in the prescribed manner, who acquires the appropriate rights, duties and is responsible for the performance of the duties assigned to him.
2. Job responsibilities of the HR inspector
HR Inspector:
1. Keeps records of the personnel of the enterprise, its divisions in accordance with unified forms primary accounting records.
2. Draws up the admission, transfer and dismissal of employees in accordance with labor legislation, regulations and orders of the head of the enterprise, as well as other established documentation on personnel.
3. Forms and maintains personal files of employees, makes changes in them related to labor activity.
4. Prepares the necessary materials for qualification, attestation, competitive commissions and presentation of employees for incentives and awards.
5. Fills in, takes into account and stores work books, calculates the length of service, issues certificates on the current and past labor activities of employees.
6. Writes to work books on incentives and rewards for employees.
7. Enters information about the quantitative, qualitative composition of employees and their movement into the data bank on the personnel of the enterprise, monitors its timely updating and replenishment.
8. Keeps records of the provision of holidays to employees, monitors the preparation and observance of the schedules of regular holidays.
9. Draws up pension insurance cards, other documents necessary for assigning pensions to employees of the enterprise and their families, establishing benefits and compensations.
10. Studies the causes of staff turnover, participates in the development of measures to reduce it.
11. Prepares documents after the expiration of the established terms of the current storage for depositing in the archive.
12. Monitors the state of labor discipline in the divisions of the organization and compliance with the internal labor regulations by employees.
13. Compiles established reporting.
14. Complies with the Internal Labor Regulations and other local regulations of the organization.
15. Complies with internal rules and regulations of labor protection, safety, industrial sanitation and fire protection.
16. Ensures cleanliness and order in his workplace,
17. Fulfills, within the framework of the employment contract, the orders of the employees to whom he is subordinate in accordance with this instruction.
3. Rights of the HR inspector
The Human Resources Inspector has the right to:
1. Submit proposals for consideration by the director of the organization:
- to improve the work related to the duties provided for in this instruction,
- on the promotion of distinguished employees subordinate to him,
- on bringing to material and disciplinary responsibility of employees subordinate to him who violated production and labor discipline.
2. Request from structural divisions and employees of the organization the information necessary for him to perform his duties.
3. Get acquainted with the documents that define his rights and obligations in his position, the criteria for assessing the quality of performance of official duties.
4. Get acquainted with the draft decisions of the organization's management regarding its activities.
5. Require the management of the organization to provide assistance, including the provision of organizational and technical conditions and execution of the established documents necessary for the performance of official duties.
6. Other rights established by the current labor legislation.
4. Responsibility of the personnel inspector
The Human Resources Inspector is responsible for the following:
1. For improper performance or non-performance of their official duties provided for by this job description - within the limits established by the labor legislation of the Russian Federation.
2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage to the organization - within the limits established by the current labor and civil legislation of the Russian Federation.
Job description of the HR inspector - sample 2019/2020. The duties of the HR inspector, the rights of the HR inspector, the responsibility of the HR inspector.
Job descriptions taking into account professional standards 2016-2017
Sample job description for HR specialist
A sample job description is drawn up taking into account the professional standard Human Resources Specialist
1. General Provisions
1.1. The following person is accepted for the position of HR Specialist:
1) having a secondary vocational education in training programs for mid-level specialists;
2) having additional vocational education programs professional retraining, professional development programs.
1.2. The Human Resources Specialist must know:
1) regulatory legal acts of the Russian Federation governing the rights and obligations government agencies, trade unions and other representative bodies of employees to provide accounting documentation;
2) the legislation of the Russian Federation on personal data;
3) the procedure for registration, maintenance and storage of personnel documents;
4) the procedure for recording the movement of personnel and compiling established reporting;
5) the basics of workflow and documentation support;
6) technologies, methods and techniques for analyzing and systematizing documents and information;
7) the procedure for calculating the length of service, benefits, compensations, registration of pensions for employees;
8) the structure of the organization;
9) the basics of archival legislation and regulatory legal acts of the Russian Federation in terms of maintaining documentation on personnel;
10) local regulations of the organization governing the procedure for issuing administrative and organizational documents for personnel;
11) norms of ethics and business communication;
12) basic foundations of informatics, structural construction of information systems and features of working with them;
13) labor legislation and other acts containing labor law norms;
14) Internal labor regulations;
15) labor protection requirements and fire safety rules;
16) ……… (other requirements for the necessary knowledge)
1.3. The HR Specialist must be able to:
1) develop draft organizational and administrative documents for personnel;
2) draw up personnel documents in accordance with the requirements of the labor legislation of the Russian Federation and local regulations organizations;
3) keep records and register documents in information systems and on physical media;
4) organize the storage of documents in accordance with the requirements of the labor, archival legislation of the Russian Federation and local regulations of the organization;
5) analyze personnel documents and transfer information to databases and reports;
6) identify errors, inaccuracies, corrections and false information in documents, determine the legitimacy of documents;
7) work with information systems and databases for maintaining statistical and reporting information on personnel;
8) develop draft personnel documents;
9) develop an adjustment plan established order registration of documents on personnel and implement the adopted changes;
10) control the presence of employees at the workplace;
11) make out accounting documents submitted to state bodies, trade unions and other representative bodies of employees;
12) analyze the rules, procedures and procedures governing the rights and obligations of state bodies and organizations regarding the exchange of personnel documentation;
13) conduct business correspondence;
14) observe the norms of business communication ethics;
15) ……… (other skills and abilities)
1.4. The HR Specialist in his work is guided by:
1) ……… (name of constituent document)
2) Regulations on ……… (name of the structural unit)
3) this job description;
4) ……… (names of local regulations governing labor functions by position)
1.5. HR Specialist reports directly to ……… (title of the position of the head)
1.6. ……… (other general provisions)
2. Labor functions
2.1. Documentation support work with staff:
1) maintaining organizational and administrative documentation by personnel;
2) maintaining documentation on accounting and movement of personnel;
3) administration of processes and workflow for accounting and movement of personnel, submission of documents on personnel to state bodies.
2.2. ……… (other functions)
3. Job responsibilities
3.1. The Human Resources Specialist has the following responsibilities:
3.1.1. As part of the labor function specified in paragraphs. 1 clause 2.1 of this job description:
1) carries out processing and analysis of incoming personnel documentation;
2) develops and draws up personnel documentation (primary, accounting, planning, social security, organizational, managerial);
3) carries out registration, accounting and current storage of organizational and administrative documentation on personnel.
3.1.2. As part of the labor function specified in paragraphs. 2 clause 2.1 of this job description:
1) prepares draft documents on personnel management procedures, accounting and movement of personnel;
2) organizes the system of movement of personnel documents;
3) collects and checks personal documents of employees;
4) carries out preparation and registration at the request of employees and officials copies, extracts from personnel documents, certificates, information on seniority, benefits, guarantees, compensations and other information about employees;
5) issue personnel documents to the employee on his labor activity;
6) brings organizational, administrative and personnel documents of the organization to the attention of the personnel;
7) keep records of the working time of employees;
8) carries out registration, accounting, operational storage of personnel documents, preparation for their submission to the archive.
3.1.3. As part of the labor function specified in paragraphs. 3 clause 2.1 of this job description:
1) organizes the workflow for accounting and movement of personnel;
2) organizes the workflow for the submission of documents on personnel to state bodies;
3) carries out registration of the organization in state bodies;
4) prepares:
At the request of state bodies, trade unions and other representative bodies of employees, originals, extracts, copies of documents;
Notifications, reporting and statistical information on personnel;
Information on the conclusion of an employment or civil law contract for the performance of work (rendering of services) with a citizen who held public or municipal service, the list of which is established by regulatory legal acts of the Russian Federation.
3.1.4. As part of the implementation of their labor functions carries out the instructions of his immediate supervisor.
3.1.5. ……… (other duties)
3.2. ……… (other job descriptions)
4. Rights
The HR Specialist has the right to:
4.1. Participate in the discussion of draft decisions, in meetings on their preparation and implementation.
4.2. Ask the immediate supervisor for clarifications and clarifications on these instructions, issued assignments.
4.3. Request on behalf of the immediate supervisor and receive from other employees of the organization necessary information documents required for the execution of the order.
4.4. Get acquainted with the draft decisions of the management regarding the function performed by him, with documents defining his rights and obligations in his position, criteria for assessing the quality of the performance of his labor functions.
4.5. Submit proposals on the organization of labor within the framework of their labor functions for consideration by their immediate supervisor.
4.6. Participate in the discussion of issues related to the performance of official duties.
4.7. ……… (other rights)
5. Responsibility
5.1. The Human Resources Specialist is responsible for:
For improper performance or non-performance of their official duties provided for by this job description - in the manner established by the current labor legislation of the Russian Federation, accounting legislation;
For offenses and crimes committed in the course of their activities - in the manner prescribed by the current administrative, criminal and civil legislation of the Russian Federation;
For causing damage to the organization - in the manner prescribed by the current labor legislation of the Russian Federation.
5.2. ……… (other liability provisions)
6. Final provisions
6.1. This job description has been developed on the basis of professional standard"Specialist in personnel management", approved by the Order of the Ministry of Labor of Russia dated 06.10.2015 N 691n, taking into account ……… (details of the organization's local regulations)
6.2. Familiarization of the employee with this job description is carried out upon employment (before signing the employment contract). The fact that the employee is familiarized with this job description is confirmed by ……… (signature on the familiarization sheet, which is an integral part of this instruction (in the journal of familiarization with job descriptions); in a copy of the job description kept by the employer; otherwise)
6.3. ……… (other final provisions)