Job description is a business document that is obtained from the last place of work. The characteristic from work shows the business qualities of the employee and evaluates him as a specialist. It allows you to most accurately find out information about a new employee. Based on the characteristics from the place of work, a conclusion is often made about hiring.
Characteristics can be divided into two main groups, according to their purpose:
1) Internal characteristics from the previous position (department) of work. Such a characteristic is written when an employee is transferred to another department, when an employee is promoted or demoted, when incentives or disciplinary sanctions are imposed, etc.
2) External characteristics from the place of work - the most common type of characteristics. The characteristic is compiled at the request of an employee or other third-party organization. A characteristic from the place of work may be required by the military enlistment office, bank, court and other organizations, including the organization in which the employee goes to work.
The characteristic from the place of work is written according to standard requirements. It should be noted that it is necessary to take a responsible approach to writing the testimonial, especially if the testimonial was requested from the court. If an employee falls under criminal or administrative liability, then the court decision will depend on the characteristics from the place of work. In this case, it is better to consult a lawyer or a lawyer, and then recover the amount spent on the consultation to deduct from the employee's salary, naturally with the consent of the employee.
How to write a job description for an employee
The characteristic must be written on A4 letterhead. A letterhead is a company logo or a special form for writing a description. The document is drawn up by the immediate supervisor of the employee or an employee of the personnel service, who has complete information about the employee and his merits. The characteristic is signed by the director of the organization and in most cases certified by the seal of the organization.
Writing a job description is not easy. The document must include the following information:
Name of the organization, details of the organization, address of the organization.
- Information about the employee with full name and position.
- Characteristics of the employee: date of employment, information about career growth, positions held in chronological order.
- Characteristics of the employee's education, his abilities and aspirations. If he had disciplinary sanctions or incentives, then it is necessary to indicate for what and under what circumstances.
- Evaluation of the employee's personality: the ability to communicate, participate in negotiations, conclude serious deals, carry out large projects, work in a team, etc.
In conclusion, it is necessary to indicate the place where the characteristic from the place of work is written, for example, “The characteristic is given for provision at the place of demand”.
Depending on the position occupied, the characteristics can be divided into the following types:
Characteristics for a student from the place of work
- characteristic per student
- characteristic in the traffic police
- characteristic for the military registration and enlistment office
- characteristics by place of residence, etc.
Characteristic- this is a document, a kind of review of a person as an employee or student, which contains an assessment of his personal, business qualities, social, labor activity. The characteristic is provided, as a rule, from the last place of work or study. It is prepared by the head of the structural unit, at the school for the student - the class teacher.
Characteristics samples
A characteristic for a student is a document that is an assessment of the social, psychological and other personal qualities, character traits of a student. The characteristic of the student is compiled for a new teacher in order to find an individual approach to him and establish work with him or to provide him to another educational institution. In case you need to create...
The characteristic of the student from the place of practice is a document that contains an assessment of the professional knowledge and training of the student, his business and personal qualities during his industrial or undergraduate practice. The characteristic of the student is compiled by an employee of the personnel department or the head of the department of the organization in which the student had an internship and ...
A characteristic from a place of residence is a document, a review of neighbors about a person, an assessment of his character, personal qualities. A characteristic from the place of residence can be issued for submission to an educational institution, when applying for a job, to the court, etc. How to write a characteristic from the place of residence A characteristic from neighbors is written in any form on a sheet of A4 paper ....
A characteristic in the military registration and enlistment office is a document that is a socio-psychological assessment of the personality of a conscript. This characteristic is issued for submission to the draft commission in the military registration and enlistment office from an educational institution or from the place of work of the recruit. How to write a characteristic to the military enlistment office A characteristic to the military registration and enlistment office is written in any form from the third person ...
A characteristic for an employee is a document that contains an assessment of the employee's business qualities and a description of his work activity. In some cases, it is also called a production characteristic. Characteristics for an employee may be required at the embassy to apply for a visa, when an employee is employed in another organization, etc., as well as in a medical and preventive ...
A characteristic from the place of work is a document that contains an assessment of the professional activity of the employee, his business and personal qualities. A characteristic from the place of work is issued for submission to other organizations - to a bank for a loan, to a military registration and enlistment office, a court, a tax office, etc., or for use within a company - when transferring an employee to another ...
How to write a testimonial
How to draw up a characteristic, what data and information to indicate in it?First comes the name of the document.
This is followed by text that includes the following information:
- personal data of the person for whom the characteristic is issued (name, date of birth, education);
- information about labor activity (place and period of work/study, positions held, functional duties);
- assessment of professional activity (achievements in work/study, rewards, rewards or punishments that were applied during work/study);
- assessment of personal, business qualities;
- information about advanced training courses, additional education;
- for what purposes and where the characteristic is issued;
- signatures of authorized persons of the institution that issues it, seal;
- Date of preparation.
Having a good reference increases the value of the applicant and increases the chances of a successful interview and hiring.
A characteristic for an employee from the place of work is a document that indicates personal information about an employee, indicating his personal and professional qualities. We will tell you what to indicate when drawing up a characteristic, why it is needed and how to write it.
Why and when you need a characteristic
A characteristic from the place of work is required for an employee of a budgetary organization both for internal use: when promoted or for incentives, and for external use, for example, to provide it to guardianship authorities, judicial or executive authorities or to the police. In the second option, the characteristic from the place of work is provided at the request of the employee himself. We have prepared an example of a job description for different employees:
General rules for writing
To correctly draw up a characteristic, consider a sample of how to write a characteristic for an employee. Using his example, we will figure out what important rules should be followed.
The document is drawn up on letterhead. Conventionally, the text of the characteristic is divided into three parts:
- header;
- main;
- final.
The heading part of the characteristic consists of the name of the organization, full name. employee, his position, date of preparation of the document (day, month, year).
The main part of the characteristic consists of the employee's data: his full name, date of birth, level of education, position held, work experience in the organization as of the date of compilation. The main part also reflects the results of his professional activity: main achievements, awards, incentives, assessment of business skills, the level of performance of labor discipline at the place of work.
The personal qualities of an employee reflect only those that are relevant to the level of his professionalism.
In the final part, the phrase “issued at the place of demand” is written, the signature of the responsible person and the seal of the organization are put.
When compiling a sample characteristic for an employee from the place of work, it is impossible to evaluate in the characteristic those personal qualities of an employee that are not related to his professional activities: religious beliefs, nationality, political views, lifestyle.
An example of a universal characteristic for an employee
CHARACTERISTIC
Issued to carpenter Oleg Oleg Olegovich, born in 1968. Olegov O.O. has been an employee of the Youth Sports School "Allur" from May 2015 to the present.
He has extensive experience and extensive practical knowledge in his specialty, can provide valuable advice. He constantly follows the best practices in his field of activity, strives to implement them in his work and achieves great success in this regard. Twice proposed rationalization improvements in the stalls and implemented these proposals himself. One of them helped to improve the preservation of forage in the winter.
In his work, he constantly achieves high results, inspires his colleagues with his example. In work, he shows a very high intensity, the ability to work for two. Doesn't make mistakes.
Punctual and organized, even pedantic. Tightly uses the working day, knows how to correctly allocate time and effort to perform the assigned work. Rationally uses materials and tools, carefully monitors the serviceability of the inventory entrusted to him, always leaves behind an ideal order.
Colleagues speak of Olegov O.O. as a reliable and professional worker, a responsive and pleasant person in communication.
Director of the Youth Sports School "Allur"
Ivanov I.I.
Promotion or promotion
If an employee has achieved success in his activities and he is entitled to encouragement or he wants to be promoted, then the finished job description, as an internal document of the company, should reflect those business and personal qualities of the employee that helped him in this and will help him in the future. It is also desirable to mention the labor achievements of the employee in the description (successful career path, awards, promotions).
Sample characteristics for rewarding an employee
State budgetary educational institution of additional education for children
Specialized children's and youth sports school of the Olympic reserve "Allur"
TIN 12345678987, KPP 123456789, account 12345678987654321234, BIC 123456789 in Sberbank of the Russian Federation
Address: Moscow, 3rd Budget passage, 1
CHARACTERISTIC
Horse riding teacher Petrov Petr Petrovich, born in 1985, has been an employee of the Allur Sports School since 2014 to the present. During the work of Petrov P.P. showed himself as a competent, conscientious specialist. A high level of culture and education make Petrova P.P. a valuable employee who managed to earn respect not only from students, but also from colleagues at work. Petrov P.P. constantly improves his skills, has several incentives.
Three students of Petrov P.P. became winners of international competitions last year.
Petrov P.P. deserves an honorary diploma with the inclusion of this fact in the work book and personal file.
Director of the Youth Sports School "Allur"
Ivanov I.I.
For a new job
When hiring a new employee, an employer often wants to get feedback on the new employee from their previous employer. This is widespread in public organizations. In this case, the performance requirements are somewhat different. In the sample, mention all the main qualities of the employee: personal and business qualities, professional skills, participation in the social or labor activities of the organization. Finish the characterization with a recommendation to hire a person if the managers from the previous place of work were satisfied with the cooperation.
State budgetary educational institution of additional education for children
Specialized children's and youth sports school of the Olympic reserve "Allur"
TIN 12345678987, KPP 123456789, account 12345678987654321234, BIC 123456789 in Sberbank of the Russian Federation
Address: Moscow, 3rd Budget passage, 1
CHARACTERISTIC
Issued to accountant Sokolova T.A. 1970 year of birth. Sokolova T.A. was an employee of the Youth Sports School "Allur" from May 2015 to April 12, 2020.
Sokolova T.A. is a disciplined, accurate, proactive employee, able to take responsibility in making decisions within her competence.
In the current year Sokolova T.A. managed to optimize the company's accounting system. As a result, the time for preparing quarterly reports was reduced by 10%.
According to the results of the audit Sokolova T.A. maintains accounting of the enterprise in full accordance with the law.
Friendly and sociable Sokolova T.A. enjoys respect in the community. She left the organization for family reasons, which was a loss for the entire team.
Director of the Youth Sports School "Allur"
Ivanov I.I.
To court
Characteristics from the place of work for the court is one of the most difficult documents, because it must contain complete information about the employee and should not raise questions. Check that the description includes:
- full name, not just initials;
- passport data;
- Date of Birth;
- residential address;
- marital status;
- the number of children and their age;
- education;
- belonging to military service.
It is worth saying about the job responsibilities of the employee, relations with colleagues, describe personal and business qualities, labor achievements, if any. Mention should be made of the presence or absence of violations of labor discipline and disciplinary sanctions.
Sample characteristics for an employee for the court
State budgetary educational institution of additional education for children
Specialized children's and youth sports school of the Olympic reserve "Allur"
TIN 12345678987, KPP 123456789, account 12345678987654321234, BIC 123456789 in Sberbank of the Russian Federation
Address: Moscow, 3rd Budget passage, 1
CHARACTERISTIC
Working as a driver of the 3rd class in the Children's and Youth Sports School "Allur", Simonov Simon Simonov showed himself to be a responsible worker, professionally performing his duties, showing initiative. Simonov S.S. drives a car without violating the rules of the road. Timely reveals and corrects all technical malfunctions. Systematically works to improve the professional level. Strictly adheres to the norms of business ethics. He perceives criticism adequately, works effectively on shortcomings.
Last month Simonov S.S. vehicle malfunctions were noticed twice and were promptly eliminated.
Simonov S.S. deserves a 2nd grade.
The characterization is drawn up for presentation in court.
Director of the Youth Sports School "Allur"
Ivanov I.I.
Negative characteristic
Such a review is compiled exactly according to the same rules as a positive one. The main requirement here: state the information specifically and truthfully. It should be mentioned not only the shortcomings of the employee and the violations that he committed, but also what measures were taken.
Sample Negative Characteristic
State budgetary educational institution of additional education for children
Specialized children's and youth sports school of the Olympic reserve "Allur"
TIN 12345678987, KPP 123456789, account 12345678987654321234, BIC 123456789 in Sberbank of the Russian Federation
Address: Moscow, 3rd Budget passage, 1
CHARACTERISTIC
Fedorov Fedor Fedorovich, born in 1985, has been an employee of the Allure Youth Sports School since 2014. Worked as a groom.
Despite some positive qualities of character and external activity, Fedorova F.F. can be characterized as an employee with low professional potential. He often did not cope with immediate responsibilities. Without constant control, he did not monitor the quality of fodder storage, the availability of drinking water for horses, and the condition of animals. The school lost one of the horses because Fedorov F.F. did not pay attention to the first symptoms of the disease.
He did not participate in the public life of the school, did not have friends among colleagues, moreover, several times he entered into serious conflicts.
He committed violations of the job description, neglected the internal labor regulations, did not seek to improve his professional level. He did not tolerate criticism addressed to him, he reacted unrestrainedly and aggressively to comments.
Repeatedly brought to disciplinary responsibility, several times was subjected to deprecation.
He was dismissed at the initiative of the employer (he allowed serious harm to the health of horses).
The characteristic is compiled for presentation at the place of requirement.
Director of the Youth Sports School "Allur"
Ivanov I.I.
If the employee does not agree with the description
A positive reference from the place of work, most likely, will not raise questions. But there are cases when the characteristic is negative, and the employee does not agree with it, because he considers these facts to be unfounded. Then he should submit a written claim to the employer, pointing out those facts that are unreliable, and confirming their unreliability.
Ask questions, and we will supplement the article with answers and explanations!
Consider a sample characterization for a worker from the place of work - a document characterizing the professional qualities of an employee. How and who should compose, what structure to follow, what style of presentation to use and in what situations it is needed.
The characteristic is made in free form, there are no universal forms. The main requirement for a document is the ability to accurately identify who it is about. Therefore, it is appropriate to include in the description not only the name, but also the passport details of the employee with the registration address.
To achieve the most understandable presentation, adhere to the following structure:
- name of the organization and date of compilation;
- employee's personal data - full name, date of birth, passport details, education, marital status (optional):
- job title;
- experience;
- main duties, functions;
- level of qualification, professional characteristics;
- achievements in the workplace;
- additional education, advanced training during work in the organization;
- personal characteristics that affect professional activities;
- comments, shortcomings, claims of management (optional, only in negative characteristics);
- purpose of compilation;
- signature of the compiler (manager, immediate supervisor or employee of the personnel department).
The characteristic is compiled according to the requirements of the employee, at the request of the employer or for state bodies
In what cases might you need
There are several reasons why you may need to prepare a characteristic:
- to bring to disciplinary responsibility at work;
- if the employee is nominated for an elective position;
- at the request of state or municipal authorities;
- at the request of the employee, for presentation at a new place of work.
The purposes of drawing up the document do not affect its content: the employer will reflect the same data there. That is, the characteristic at the place of requirement at the request of the employee will be similar to the document at the request of the state body.
Compilation rules
There are no strict rules for drafting - such a document is written in free form. Stick to the generally accepted structure and be able to prepare a description without significant difficulties.
Sometimes the writing of the characteristics is entrusted to the employee himself. This is a bad decision, because the document will turn out to be biased. The option is suitable for formal cases when the content does not matter to the employer. It is more correct to entrust the compilation to the immediate supervisor of the employee or an employee of the personnel department.
It is drawn up in 1 or 2 copies upon request, in paper form. It is endorsed by the signature of the director of the organization or individual entrepreneur.
The text should fit on 1 page and include only objectively important data about the professionalism, achievements, mistakes and personal qualities of the employee. Adhere to a business informational style, avoid clericalism, colloquial and emotionally colored expressions. Try to create an objective, accessible description of the employee, add facts and examples.
Reading the document should form an idea of the key features and competence of a specialist.
Sample document
Recommendations will help to write a document more competently, but a practical example will be much more useful in any case. In the following sections, you can download a sample of the characteristic, borrow ideas and wording.
We will consider 2 options: positive and negative characteristics. In most cases, employers give their employees good marks, strive to note their professionalism and personal qualities. However, sometimes you have to remember the shortcomings, identify problems. For example, if we are talking about determining the severity of a disciplinary sanction, it is appropriate to recall the misconduct of an employee.
Let's analyze the "good" and "bad" characteristics on the example of the profession of an auxiliary worker.
Characteristic example
An example of a positive characteristic
In a positive characteristic, the professional and personal qualities of the employee are noted, which help to cope with official duties and maintain stable relationships in the team:
“Smirnov Ivan Petrovich, date of birth 11/30/1979, series and passport number ..., registered at the address ..., has been working at Klyuch LLC as an auxiliary worker since May 13, 2012. Married, two children, secondary education.
His duties include maintaining order in the territory, minor repairs of equipment, loading operations, as well as fulfilling the instructions of the heads of workshops and the director of the organization.
Attentive, agile, responsibly approaches the fulfillment of all assigned tasks. There are no discipline problems. Sociable, sociable, has established himself as a specialist, ready to help a colleague.
The characteristic is given at the request of Smirnov I.P. for submission to…”.
An example of a negative characteristic
What wording should be used if the employee's characteristic is negative? It is necessary to maintain unemotionality and objectivity of the presentation, to avoid insults. Allegations must be supported by facts. If this is not so important in a positive description, then in a negative one it is necessary to explain on what basis the employee is called, for example, “irresponsible”.
“Kuznetsov Arseniy Dmitrievich, date of birth 10/23/1977, series and passport number ..., registered at the address ..., has been working at Insurance LLC as an auxiliary worker since October 10, 2014. Married, has a daughter, secondary special education.
The duties of an auxiliary worker include maintaining order in the territory, minor repairs of equipment, loading operations, as well as fulfilling the instructions of the heads of workshops and the director of the organization.
Arseniy Dmitrievich has established himself as a mid-level specialist, not always able to solve the assigned tasks on time and with high quality. There are problems with discipline - 5-6 delays per month. In April 2015, he was reprimanded for appearing drunk at work. Not interested in the results of their work and promotion. In communication with colleagues is aggressive.
Conclusion
The characteristic reflects the main professional and personal qualities of the employee, supporting the statements with facts. A characteristic may be needed in several situations, but the purpose of compilation does not affect the content of the document. It is recommended to adhere to a concise presentation and unambiguous wording.
Today, when applying for a job, you have to participate in a competition. The struggle for a prestigious place is an indicator of the quality of the chosen position.
Places with huge turnover, where they accept no questions asked, should in themselves arouse suspicion. Why is half of the workforce leaving at once?
What can serve as a weighty argument in favor of your candidacy? Education, work experience and personal sympathy are the three pillars on which the success of the event rests.
To withstand competition, sometimes these qualities are not enough. Many employers look at an employee from a different angle: education today does not guarantee skills and knowledge.
Corruption has reached this area as well. Experience is different for every company.
It remains to cause personal sympathy. But a professional employee who makes a decision on the appointment of personnel will not be guided by personal sympathy.
Many bosses are of the opinion: "Let him be a maniac, as long as he knows how to sell our goods."
There remains one small but significant document: a letter with a description from a previous job.
A small document, which is not required everywhere today, will become a weighty argument in favor of your candidacy.
An employee cannot forge a document, because it is enough to dial a number and call the previous place of work.
A couple of minutes of personal conversation with the boss will help determine whether the document is genuine. Fake - instant rejection.
It would be great to have a single registration system for all organizations and able-bodied people, similar to a social network, where each employee would have a characteristic in accordance with their abilities.
But the bosses would not be in a hurry to write about the slightest miscalculation, since employees could write a response, which would affect the number of people who want to work in the organization.
An honest and open reference site for workers and managers.
For now, we can confine ourselves to writing. Remember one golden rule: when you leave your job, ask your boss to write a testimonial for you.
Just don’t do this if you have had conflicts, because you don’t need negative feedback about your ability to work and sociability.
Sample document:
This characteristic is suitable for any organization, it contains complete data about the employee.
You can notice the repetition of the phrase: "Does not smoke, and does not drink." It's too much. Service information is also optional.
A few words about the compilation of characteristics - criteria:
- The document does not have a single form, it is compiled on the basis of the data that the employer wishes to voice.
- It is important to indicate in the document what is not reflected in official documents. These are the personal qualities of the employee, his labor exploits.
- You can enter information about merit, the ability to cope with difficult situations.
- Do not overpraise, "brilliant performance" seems dubious.
- There is no need to add negative traits to the characterization, since each person has his own shortcomings, and the goal is to show the strengths of the employee, to help the person.
- If, for the sake of honesty, you want to mention the negative aspects, do it in a benevolent form: call a bore a pedant, a bully - an energetic and enterprising person.
- Specify the basic data: name, length of service at your enterprise, date. Printing is an obligatory moment, without it your document is Filkin's letter.
Here is another example of a specification:
How to write for an internship student
Interns are another niche. Youths taking the first steps towards the cause of their lives.
For them, the first characteristic is an important sheet that will open the door to the future for them or make them doubt the correctness of the choice.
Important! Dear employers, if there are many complaints about the quality of work and the behavior of the trainee, tell him this personally.
Students come to internships precisely to hear criticism.
Do not be afraid to express all claims, but in a mild form, so that overly sensitive individuals do not change their minds about going in the chosen direction.
Observe how a person relates to criticism, how he follows instructions, corrects mistakes. Try to make the characteristic rainbow, do not forget to describe all the advantages.
Write down the little things, this information will come in handy when writing characteristics.
Get a notebook where each employee will have their own sheet. Write there everything that you notice about a person. This way you will create the most accurate document.
An example of a job description for a trainee:
Examples of Good Characteristics
Let's try to write a good description for the employee.
Step-by-step instructions for leaders:
- Organization name, full details.
- Document name: characteristic.
- Employee data.
- Start with how long the employee has worked.
- Describe how you did your job.
- Note that there were no complaints.
- Describe how you interacted with others.
- Add a personal opinion about the character: after all, the document was created in order to describe the character of a person, on which other qualities depend.
- Write about achievements.
- Complete the document with a signature and seal.
Which laudatory words to use to more accurately express your approval of the employee's activities:
- Skillful hands.
- Without bad habbits.
- Conscientious.
- Honest.
- Communicative.
- Failsafe.
- Enterprising.
- With a creative streak.
- Stress resistant.
- Hardy.
- With a great sense of humor, good-natured.
- Polite.
- Hardworking.
Good feature sample:
This characteristic will help the employee in the future, when applying for a job, will be a great help in the resume.
This is also proof that the boss approves and appreciates his qualities, which is important to a person, pleasant on a personal level. We all need approval.
Even behind the wall of professional relationships, everyone is first of all a person, and then a salesman, lawyer or manager.
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