Each person seeks to find a well-paid job, where he will have career prospects and a full social package. But today, employers no longer pay much attention to the documents provided by applicants on the presence of higher or special education.
Owners of commercial organizations and individual entrepreneurs want to know how a person has proven himself in his previous workplace and what claims his former management has against him.
That is why in mandatory list of documentation, which is necessary for employment, many employers include a reference from the previous place of work. Also, people may need this certificate to provide it to various authorities.
What it is
Job description is document, which does not have a uniform form. It is drawn up on a regular piece of paper, but at the same time all the details provided for by law are indicated.
Also in the characteristic there should be information about the staff member:
- personal data;
- professional skills;
- human qualities;
- the ability to get along with the team;
- established relationships with management, etc.
The characteristic is document intended for internal use. After official employment, it is attached to the personal file of a new employee and will be stored there until it is archived. This document may also be used for external use. For example, the state body makes a request to the employer, and he must issue the appropriate certificate.
As for a positive characteristic, an employee of an organization can receive it only if he is a highly qualified specialist, has shown himself well in the team and has excellent relations with management.
It is worth noting that the last point in this question plays decisive role, since if an employee conflicts with his superiors, then, if the opportunity arises, he will be reminded of all his actions.
How and by whom is it compiled
Characteristics from the place of work is compiled authorized person. In large organizations, this function is performed by HR officer. In small firms, all personnel work, as a rule, falls on the shoulders of accountants, which is why they will draw up this document.
The document is created in the following way:
- The organization may use its letterhead. A regular sheet of A4 paper can also be used, on which the details of the company are written in the upper part.
- In the event that a characteristic is requested by any department, the official must indicate that the characteristic is issued upon request No. ... dated .... number and sent to a specific body.
- If the characteristic is issued at the request of the employee, then it indicates that it will be valid at the place of presentation.
- The document contains all the available information about the employee. His professional abilities and personal qualities are also described.
- The leader signs the characteristic.
Which authorities and institutions may need
Characteristics from the place of work can be provided in next instances:
- In an organization where an individual plans to find a job.
- To law enforcement agencies if the employee has committed an offense that falls under the Criminal Code.
- To the court, when the representatives of the court need to prove that the participant in the process has positive qualities and he can be given a chance for correction.
- To the consulate when an individual needs to open a visa.
- To the military office.
- To a financial institution if an individual plans to get a large loan.
- In the narcological dispensary.
What needs to be specified
In the description, the official responsible for the preparation of such documentation must indicate the following information:
- The personal data of the staff member is indicated. Such information is provided only if the employee has agreed in writing to the disclosure of his personal data.
- Certain moments from his biography are indicated, for example, serving in the Armed Forces of the Russian Federation, studying at a university, etc.
- The personal qualities of a full-time employee are indicated, for example, what kind of relationship he has with management and the work team. Does he have reprimands, violates discipline, etc.
- Professional skills are indicated.
- All merits are indicated, for example, gratitude, encouragement.
It should be noted that federal law not clearly defined a list of information that should be reflected in the characteristics. The management of organizations, at its discretion, provides data on its full-time employees. But, all information that is indicated in the characteristics must be truthful and reflect information as much as possible about individuals.
With regard to the style of narration, the official should present information restrained, not allowing expressive-emotional transitions. Since the characteristic is a document, the text in it must be understandable and adequate.
An employee of the body to which the characteristic will be provided must easily understand the information provided and form a complete picture of the individual.
In the text characteristics not allowed use of colloquial and profanity. Also, an official should not allow abbreviations of words and whole expressions. It is not recommended to use personal pronouns in such a document when describing the qualities of a staff member.
Examples
If it is essential for an employee to receive positive reference, then he should go to the head and ask him to issue the necessary document. As a rule, the authorities always try to meet the needs of their employees, especially if the characteristic is requested by a government department.
Per employee
To the police or court
When compiling a positive reference to the court or law enforcement agencies, the official must note all outstanding merit of an employee. You should also focus on his personal qualities, respect for the work team, etc.
For a student at the place of internship
During their internship, students should consider one important point. Upon completion, they will have to contact the head of the organization in which they temporarily performed professional duties.
That is why, from the first day of internship, they should establish good relations with both the team and the authorities. In this case, they will be guaranteed a good grade.
It is worth noting that some leaders of organizations hosting interns entrust them with the process of compiling profiles. After registration of such documents, they only put signatures and seals on them.
When drawing up such a description, it is necessary to indicate in which department of the organization did the student practice. It should also be noted what skills he has acquired, what level of professional training he has. AT without fail the recommended rating is indicated.
Degree of influence and necessity
A characteristic from the place of work can have both significant, and insignificant. It all depends on the purpose for which this document is requested and to which department it will be provided.
In the event that an individual plans to apply for a prestigious job, then a positive reference issued by a former employer can significantly increase his chances of taking a vacant position.
If the characteristic is provided to the court or to law enforcement agencies, then the information presented in it in a positive way can alleviate the fate of the individual. For example, this document may serve as the basis for mitigation of punishment.
In the event that the manager gives a negative assessment to a former or current employee, then such a characteristic will only aggravate an already difficult situation.
If an individual plans to obtain a visa, the consulate will issue it only if there is a positive. This is due to the fact that most foreign countries are very serious about who enters them.
Citizens who plan to visit foreign countries with a poor record will be considered as potential violators of law and order and with one hundred percent probability they will be denied a visa.
With regard to the characteristic that is requested financial institution for a person planning to receive a large loan, then even if it is issued in a positive way, the applicant will not be guaranteed a positive decision. In most cases, such a document is required when applying for mortgage programs.
Who signs
The completed characteristic is signed by the head of the organization in which the individual is officially employed or worked. This function can also be performed employee interim director.
In large organizations, quite often the management transfers the right to sign such documents to the heads of departments, workshops and other structural divisions. In such situations, the general director must issue an order by which he appoints the person responsible for signing the characteristics.
Every person at least once felt the need for a characterization from a previous job in order to take a higher paid position. We want to offer a sample document that allows you to save a lot of time during its execution.
Characteristics from the place of work - an official document that tells about the various advantages and positive qualities of an employee. It can also talk about the shortcomings that characterize him as a professional employee of the organization. Characteristics are divided into two categories depending on the place of their application:
- Internal characteristic - designed to be used exclusively within the organization, when an employee changes position, is transferred to another branch of the company;
- External characteristics - presented at the place of requirement. It is compiled at the individual request of a specialist. It is required when an employee changes his job, when he is called up for military service, if necessary, to get a loan, imposing sanctions, fines, incentives.
How to write a characterization for a person?
The characteristic is compiled by the head of the employee who needs this document or by an employee from the personnel department. The document is signed by the head or authorized person. To print the text of the characteristic, the letterhead of the institution in A4 format is used. The procedure for compiling a characteristic:
- The details of the enterprise and the date of compilation are indicated.
- Personal information about the employee, indicating the full name, date of birth, information about education and experience.
- The labor activity in this institution is described: the date of employment, information about career growth, listing the results of the work and achievements of the employee.
- Evaluation of the personal qualities of an employee, evaluating his professional activities and abilities suitable for work. It also describes the personal and business qualities of the employee, a list of his merits and awards, displays information about fines and penalties.
- The purpose of compiling a characteristic or a conclusion containing information about why this document is required. This part is required only when drawing up an external characteristic.
An example of filling out a job description for an employee
In order for the characteristic from the place of work to be positive, fully reflecting all the qualities and abilities of the employee, it is necessary that it contains a rational assessment of all individual criteria. For this, attention is drawn to the relationship of the employee with his colleagues, his personal culture. This allows you to more accurately describe the personal qualities of the employee.
_____________________
(the name of your company or organization)
(address and details
(Date of preparation)
CHARACTERISTIC
per employee _____________________ to provide it to ____________
(FULL NAME. working), works in ( organization) (his job title) With ( start date of employment).
AT (the date) year received education in the specialty ( type and degree of education), which certifies with a state diploma (certificate) issued by ( educational institution) .
(Men only.) Served in the military with " _ » ______ ___ G. and by " _ » ______ ___ G. in service unit No. ___. At the end of the service, he was transferred to the reserve with the military rank of " rank ».
Seed status: (status), children No /It has age gender (if there are several children, separated by commas) .
to work in ( company) settled in with " _ » ______ ___ G. company employee ( FULL NAME.) proved himself only on the positive side, showed himself well even in stressful situations, always maintaining an optimistic attitude. Team to employee ( FULL NAME.) treat very well. (Name) always ready to help and support colleagues. He does not drink alcohol, does not smoke, did not violate labor discipline. Sociable and open person, able to make independent informed decisions.
Characteristics issued for submission to ____________.
Company director (Company name) ( signature) / (decoding)
This is quite enough, but it will not be depriving you to add something from yourself to the characteristic.
Separately, the description describes the level of professionalism of the employee, his work experience, independent study skills, the ability to occupy a leadership position with further planning and control of the activities of other employees.
It is especially important that the characteristics reflect information about organizational abilities, the quality and duration of work, the employee’s personal activity, his ability to be responsible and find the most effective solutions in case of unforeseen situations.
Characteristics from the place of work for different institutions may include a number of different formulations. To a greater extent, it all depends on where exactly this document will be submitted.
Characteristics from the place of work to the court or the police - sample
There are various reasons that make it necessary to submit characteristics from the place of work to law enforcement or judicial authorities. It is the reason for the compilation that determines the content of this document.
In many ways, the characteristic will depend on the trial that is going on - in a civil or criminal case. In the case of a civil lawsuit, a positive characteristic will tell in detail that a person is doing an excellent job with his professional duties, what career prospects await him and that it is important to keep his job.
Criminal justice requires that the reference from the place of work be based more on the personal aspect. It should deal with the conscientious performance by a person of his work, his relations in the team, with clients, business partners. This will allow you to understand how prone a person is to new offenses.
Download the finished characteristic for the worker
Job Description is an official business document issued from the last job. It deals with the business qualities of an employee and an assessment of his professional skills. With the help of the characteristics, you can get the maximum information about the new employee, understand whether it is worth hiring him for the intended position, whether he will be able to cope with such job responsibilities in the new workplace.
It is the characteristic that very often acts as a decisive factor in admission to a particular position. If such a document is required, then a ready-made characteristic can become a way out. It will describe in detail all the advantages of a person, his working and business qualities.
Such a document is required not only when moving to another position within the same organization, branch, division, but also when employed in another company, as well as in the framework of a lawsuit. On a specialized site, it will not be difficult to find and download a description from the place of work, which can be used as a sample or taken as the basis for your business document. This guarantees the achievement of the desired goal with the least expenditure of own resources.
A sample of characteristics from the place of work is in demand in many cases. Most often, a characteristic for an employee may be needed: when applying for a new job; during the processing of a bank loan; at the request of the court; for submission to law enforcement agencies; for guardianship authorities.
Employees from time to time require a job description for other instances, in this publication you will find a sample of its compilation and a number of writing tips.
How to write a job description
Many citizens think that a job description is already an outdated concept, but this is wrong - the document is still in demand. What is its importance? A characteristic from the place of work is a kind of assessment by management current or retired employee. In it, he must characterize his professional and personal qualities. But today, the attitude towards this document is somewhat ambiguous, since most often for a leader this is a simple formality, and the characteristic does not reveal the real individual affiliation. As a result, the content of the document may be questionable.
When compiling, generally accepted rules should be followed, although there is no clearly established form. The job description should contain the following information:
- Information about a citizen who needs a characteristic: full name, date and place of birth, military service, marital status, education, awards, etc.;
- Information about the work activity of the person. This paragraph contains the following information: when the employee started work, when he quit (if he no longer works at the enterprise), what career heights he managed to achieve within the company providing the characteristic. You should also focus on the employee's professional skills, advanced training or training (if he was sent to courses), and labor achievements. In the characterization of the employee, it should be noted that the employee has all kinds of merits - gratitude, encouragement. Do not forget about disciplinary sanctions, if any, during his work;
- The characteristic of the employee's personality is, in fact, the most significant and important section of the document. This contains information that reveals the personal qualities of a person.
If the person being characterized is an executor, it is necessary to display his initiative, readiness to carry out orders from superiors, the desire to achieve high results, and responsibility. It is also necessary to reveal his communicative qualities: relations in the work team with employees, whether his colleagues respect him, whether he has earned a certain authority. If relations “within” the team do not add up, and the reason is the difficult nature of the employee or other personality traits, then this is also reflected in the characteristic.
If the employee held a managerial position, it is necessary to indicate such qualities as exactingness to subordinates and to oneself personally, readiness to make difficult decisions, organizational skills, initiative, desire to achieve high performance, and so on.
At many enterprises, internal rules provide for the provision of characteristics to employees on forms with the details of the organization. If there is no such form, then the characteristics of the company must still be present in the characteristic, and if the document was requested by an official request, it is necessary to indicate exactly where it is provided.
Consider an example of compiling a characteristic from the place of work (compiled on the letterhead of the organization)
Option number 1: Sample characteristics from the place of work
Characteristic (sample)
This testimonial was issued to Petrichenko Valery Anatolyevich, born on November 1, 1978, who works at the Center for the Social Protection of Children. Address: st. Kulagina 25 (details of the organization) from May 16, 2013 to the present day in the position of "Social worker".
Marital status: Married. Spouse Petrichenko Inna Petrovna, 11. 12. 1979 Children: Petrichenko Vitaly, born in 2000 and Petrichenko Anna, born in 2002.
Petrichenko V.A. graduated from the Volgograd Pedagogical University with a degree in Psychology, has a red diploma. This employee is distinguished by high professionalism, punctuality and responsibility. He has no disciplinary sanctions, he has letters of encouragement for participation in the conference “Protection of children is the responsibility of the state”. With colleagues and subordinates is in friendly relations, always shows restraint, patience and delicacy. In difficult, conflict situations with clients of the institution, he is always restrained, correct, has the ability to smooth out the problem and translate it into the mainstream of a peaceful constructive solution. Has no bad habits. Life guidelines are correct, he strives to help children from dysfunctional families, taking into account their needs and desires. With pleasure takes part in the social life of the team, attends trainings for personal growth and advanced training courses.
This characteristic was issued for submission to the Social Protection Bodies of dysfunctional families.
Head of the Department of the Center for Social Protection of Children Bergs Natalya Mikhailovna.
Option number 2: An example of a characteristic for an employee
Characteristic (sample)
Issued to Nadezhda Petrovna Abakumkina, born on April 10, 1977, position - economist.
Abakumkina N.P. has been working at Finance and Credit Bank since April 16, 2010. During her work, she was repeatedly sent to advanced training courses, which she successfully completed under the programs: “Accounting statements 2016”, “Analysis of the financial condition of the company”, “Financial forecast in the current economic conditions”.
Abakumkina N.P. possesses excellent business negotiation skills, possesses comprehensive knowledge in his specialty, attends seminars and trainings, always has the latest innovations and information in the field of economics.
Head of the economic department of the Bank "Finance and Credit" Romanenko Vasily Petrovich. indicate the presence of a spouse (s) and children) .
This worker during his work distinguished himself by professionalism and high productivity. No disciplinary action was taken.
He was on friendly terms with subordinates and colleagues, sociable. At work, he is accurate, punctual, stress-resistant. He enthusiastically took part in the social life of the team. Has no bad habits.
This characteristic is issued for submission to ___________________.
Position Full name Surname Signature
In order for the characteristic to have legal force, it must contain the date of issue and the signature of the person issuing the document - the head of the company or an employee of the personnel department.
It is worth repeating that there is no strictly established form of reference from the place of work in the Labor Code, there are only advisory generally accepted rules for compiling a “recommendation letter”.
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Types of production characteristics
Despite the fact that the characteristic for an employee is a document drawn up on a letterhead, having its own serial number and compulsorily certified by a seal, there are no strict requirements for its preparation in regulatory and legislative acts.
The only thing you can be guided by when writing a characteristic is GOST R 6.30-2003, where the general rules for the design and completion of working documentation are prescribed.
Characteristics sheet for an employee. 3. Information about the work activity and career of the employee:
- the date of commencement of work at the enterprise, the terms of work in other organizations may also be indicated;
- brief information about the career - when, where and to what positions he was transferred;
- obtaining additional education, advanced training, self-performed work, key projects;
- characteristics of the results of labor activity - the most significant results.
What is the primary documentation in accounting, how to properly maintain and store it, you can read
4. Are there any penalties or rewards?- in the paragraph, all the achievements of the employee should be written (receipt of diplomas, achievement of titles, the employee’s own developments, and so on).
5. Evaluation of the personal and professional qualities of an employee.
This paragraph lists psychological and communication skills, the level of his knowledge, professionalism in a particular area.
7. The characteristic is certified by signatures management staff (the signature of one director or head of a division, department is enough) and the head of the personnel service.
8. Document issue date is placed at the bottom left, signatures are certified with a seal.
9. One copy of the characteristic is transferred to the employee or third parties(if authorized in writing by the employee), and the second (copy) remains with the organization.
Sample characteristics for an employee:
The characteristics of the employee must contain exclusively reliable information, and the assessment of his personal, professional and other qualities must be objective and impartial.
You can find out how to write a characterization correctly and what types of letters of recommendation are in the following video: