Classifiers and directories of the purchased nomenclature of goods and materials and services for enterprises. Reference information management MTP coding methods

We have a very large list of nomenclature. different suppliers have the same part called differently, for example - 1. lock nut Du 252. lock nut 25.3. locknut T254. black locknut 25It's all the same detail! can I still get it as I have it - locknut 25, or do I need to drive in the nomenclature every time exactly like the supplier? I can have 20 items of the same part and each time we drive it in as in the invoices from the supplier! I’m just tired of it already! And also, if it’s possible to do this, can I transfer material, for example, from tons, which are in the delivery notes of the supplier in kg, what would I drive into my program in kg? or all the same, the units of measurement must match the receipt invoices!? Where can I read about it?

Yes, you can. There is an explanation in the letter of the Ministry of Finance of Russia.

If there is a need to keep records of materials according to a specially developed nomenclature, indicate this in the accounting policy of the organization for accounting purposes. Note that the names of goods in receipt documents and accounting registers used in the organization may not match. Describe the technology for processing accounting information that comes from material suppliers. The legitimacy of this approach is confirmed by the letter of the Ministry of Finance of Russia dated October 28, 2010 No. 03-03-06/1/670.

The rationale for this position is given below in the recommendations of the System Glavbukh vip - version and in the document that you can find in the tab "Legal base" of the System Glavbukh vip - version

Materials can be received by the organization:

Under paid contracts (purchase and sale, delivery, exchange, etc.);

Free of charge (under a donation agreement);

As a contribution to the authorized capital.

In addition, materials can be manufactured by the organization itself, obtained during the liquidation of fixed assets, or found as a result of inventory (surplus). This is stated in paragraphs 43 and 29 of the Guidelines approved by order of the Ministry of Finance of Russia dated December 28, 2001 No. 119n.

Regardless of how the materials are obtained:

Document their receipt with primary documents (clause 1, article 9 of the Law of December 6, 2011 No. 402-FZ);

Reflect them in accounting at actual cost (clause 5 PBU 5/01).

Natalya Komova, Deputy Director of the Tax and Customs Tariff Policy Department of the Ministry of Finance of Russia

2. LETTER OF THE MINISTRY OF FINANCE OF THE RUSSIA dated October 28, 2010 No. 03-03-06/1/670 “On the procedure for approving forms of primary accounting documents”

The organization is putting into commercial operation a corporate information system (CIS), one of the blocks of which is a unified reference book for inventory items. Nomenclature positions in this directory are formed on the basis of the internal standard for maintaining a directory of goods and materials on the basis of GOSTs, TUs and other standards. As a result, there is a problem of inconsistency between the names adopted in the CIS and in the primary documents of suppliers.

For example, the supplier in the primary document indicated "Diesel / fuel", and according to the internal standard for maintaining the inventory directory (1st word - noun, 2nd - adjective), the accountant will be forced to select the name "Diesel fuel" for the posting operation.

Is it legal to reflect in the automated management systems of the financial and economic activities of the organization the name of the inventory and materials not in exact correspondence (character to character) with the name indicated in the primary document from the supplier? Is it legal for the purposes of calculating income tax to record the name of goods and materials in accordance with the internal standard for maintaining the directory of goods and materials, different from its name in the primary document from the supplier?*

In connection with the letter, the Department of Tax and Customs Tariff Policy informs that, according to clause 11.4 of the Regulation of the Ministry of Finance of Russia dated 03.23.2005 N 45n, applications from organizations and individual entrepreneurs regarding the assessment of specific economic situations are not considered in the Department.

At the same time, we inform you that in accordance with paragraph 1 of Article 252 of the Tax Code of the Russian Federation (hereinafter referred to as the Tax Code of the Russian Federation), the taxpayer reduces the income received by the amount of expenses incurred (with the exception of the expenses specified in Article 270 of the Tax Code of the Russian Federation).

Reasonable and documented expenses (and in the cases provided for by Article 265 of the Tax Code of the Russian Federation, losses) incurred (incurred) by the taxpayer are recognized as expenses.

Justified costs are understood as economically justified costs, the assessment of which is expressed in monetary terms.

Documented expenses are understood as expenses confirmed by documents drawn up in accordance with the legislation of the Russian Federation, or documents drawn up in accordance with business practices applicable in a foreign state in whose territory the corresponding expenses were made, and (or) documents indirectly confirming expenses incurred (including a customs declaration, a business trip order, travel documents, a report on the work performed in accordance with the contract). Expenses are recognized as any expenses, provided that they are made for the implementation of activities aimed at generating income.

IN THE ORGANIZATION THE CORPORATE INFORMATION SYSTEM (CIS) IS INTRODUCED INTO INDUSTRIAL OPERATION, ONE OF THE BLOCKS OF WHICH IS A SINGLE DIRECTORY OF THE NOMENCLATURE OF TMC. NOMENCLATURE POSITIONS IN THIS DIRECTORY ARE FORMED ON THE BASIS OF THE INTERNAL STANDARD FOR MAINTAINING THE DIRECTORY OF COMMODITIES ON THE BASIS OF GOST, TU AND OTHER STANDARDS. AS A CONSEQUENCE, THE PROBLEM OF NAMES ACCEPTED IN THE CIS AND IN THE PRIMARY DOCUMENTS OF SUPPLIERS ARISES. FOR EXAMPLE, THE SUPPLIER IN THE PRIMARY DOCUMENT INDICATED "DIS / FUEL", AND ACCORDING TO THE INTERNAL STANDARD OF MAINTAINING THE DIRECTORY OF TMC (1ST WORD - NOUN, 2nd - ADJECTIVE) THE ACCOUNTANT WILL BE FORCED TO CHOOSE A DIVISION NAME TO CARRY OUT THE COSTING OPERATION. IS IT GOOD TO REFLECT IN THE AUTOMATED SYSTEMS OF MANAGEMENT OF FINANCIAL AND ECONOMIC ACTIVITIES OF THE ORGANIZATION THE NAME OF TMC IS NOT IN EXACT CORRESPONDENCE (CHARACTER TO CHARACTER) WITH THE NAME SPECIFIED IN THE PRIMARY DOCUMENT FROM THE SUPPLIER? IS IT GOOD FOR THE PURPOSES OF CALCULATION OF INCOME TAX TO REFLECT THE NAME OF TMC ACCORDING TO THE INTERNAL STANDARD FOR MAINTAINING THE DIRECTORY OF TMC, DIFFERENT FROM ITS NAME IN THE PRIMARY DOCUMENT FROM THE SUPPLIER? LETTER FROM THE MINISTRY OF FINANCE OF THE RF October 28, 2010 N 03-03-06/1/670 (D) organizations and individual entrepreneurs for the assessment of specific economic situations in the Department are not considered. At the same time, we inform you that in accordance with paragraph 1 of Art. 252 of the Tax Code of the Russian Federation (hereinafter referred to as the Tax Code of the Russian Federation), the taxpayer reduces the income received by the amount of expenses incurred (with the exception of the expenses specified in Article 270 of the Tax Code of the Russian Federation). Reasonable and documented expenses (and in the cases provided for by Article 265 of the Tax Code of the Russian Federation, losses) incurred (incurred) by the taxpayer are recognized as expenses. Justified costs are understood as economically justified costs, the assessment of which is expressed in monetary terms. Documented expenses are understood as expenses confirmed by documents drawn up in accordance with the legislation of the Russian Federation, or documents drawn up in accordance with business practices applicable in a foreign state in whose territory the corresponding expenses were made, and (or) documents indirectly confirming expenses incurred (including a customs declaration, a business trip order, travel documents, a report on the work performed in accordance with the contract). Expenses are recognized as any expenses, provided that they are made for the implementation of activities aimed at generating income. In accordance with the Federal Law of November 21, 1996 N 129-FZ "On Accounting", primary accounting documents are accepted for accounting if they are drawn up in the form contained in the albums of unified forms of primary accounting documentation. Documents, the form of which is not provided for in these albums, must contain the mandatory details established by the said Federal Law. Organizations, guided by the legislation of the Russian Federation on accounting, regulations of the bodies regulating accounting, independently form their accounting policies based on their structure, industry and other features of their activities. At the same time, the forms of primary documents, accounting registers, as well as documents for internal accounting reports, the rules for document circulation and the technology for processing accounting information, and the rules for monitoring business operations are approved. Deputy Director of the Department of Tax and Customs Tariff Policy S.V. RAZGULIN October 28, 2010 N 03-03-06/1/670

MINISTRY OF FINANCE OF THE RUSSIAN FEDERATION

LETTER
dated 28.10.10 N 03-03-06/1/670

Question: A corporate information system (CIS) is being put into commercial operation in the organization, one of the blocks of which is a single reference book for inventory items. Nomenclature positions in this directory are formed on the basis of the internal standard for maintaining a directory of goods and materials on the basis of GOST, TU and other standards. As a result, there is a problem of inconsistency between the names adopted in the CIS and in the primary documents of suppliers.

Is it legal to reflect in the automated management systems of the financial and economic activities of the organization the name of the inventory and materials not in exact correspondence (character to character) with the name indicated in the primary document from the supplier? Is it legal for the purposes of calculating income tax to reflect in the accounting the name of goods and materials according to the internal standard for maintaining a directory of goods and materials, different from its name in the primary document from the supplier?

Answer: In connection with the letter, the Department of Tax and Customs Tariff Policy informs that, in accordance with clause 11.4 of the Regulation of the Ministry of Finance of Russia dated March 23, 2005 N 45n, applications from organizations and individual entrepreneurs regarding the assessment of specific economic situations are not considered by the Department.

At the same time, we inform you that in accordance with paragraph 1 of Art. 252 of the Tax Code of the Russian Federation (hereinafter referred to as the Tax Code of the Russian Federation), the taxpayer reduces the income received by the amount of expenses incurred (with the exception of the expenses specified in Article 270 of the Tax Code of the Russian Federation).

Reasonable and documented expenses (and in the cases provided for by Article 265 of the Tax Code of the Russian Federation, losses) incurred (incurred) by the taxpayer are recognized as expenses.

Justified costs are understood as economically justified costs, the assessment of which is expressed in monetary terms.

In accordance with the Federal Law of November 21, 1996 N 129-FZ "On Accounting", primary accounting documents are accepted for accounting if they are drawn up in the form contained in the albums of unified forms of primary accounting documentation. Documents, the form of which is not provided for in these albums, must contain the mandatory details established by the said Federal Law.

Organizations, guided by the legislation of the Russian Federation on accounting, regulations of the bodies regulating accounting, independently form their accounting policies based on their structure, industry and other features of their activities. At the same time, the forms of primary documents, accounting registers, as well as documents for internal accounting reports, the rules for document circulation and the technology for processing accounting information, and the rules for monitoring business operations are approved.

Deputy Director
Department of Tax
and customs tariff policy
S.V. Razgulin

Question:A corporate information system (CIS) is being put into commercial operation in the organization, one of the blocks of which is a single reference book for inventory items. Nomenclature positions in this directory are formed on the basis of the internal standard for maintaining a directory of goods and materials on the basis of GOST, TU and other standards. As a result, there is a problem of inconsistency between the names adopted in the CIS and in the primary documents of suppliers.

For example, the supplier in the primary document indicated " Diz/ fuel", and according to the internal standard for maintaining the inventory directory (1st word - noun, 2nd - adjective), the accountant will be forced to choose the name "Diesel fuel" for the posting operation.

Is it legal to reflect in the automated management systems of the financial and economic activities of the organization the name of the inventory and materials not in exact correspondence (character to character) with the name indicated in the primary document from the supplier? Is it legal for the purposes of calculating income tax to reflect in the accounting the name of goods and materials according to the internal standard for maintaining a directory of goods and materials, different from its name in the primary document from the supplier?

Answer:

MINISTRY OF FINANCE OF THE RUSSIAN FEDERATION

In connection with the letter, the Department of Tax and Customs Tariff Policy informs that, in accordance with clause 11.4 of the Regulation of the Ministry of Finance of Russia dated March 23, 2005 N 45n, applications from organizations and individual entrepreneurs regarding the assessment of specific economic situations are not considered by the Department.

Reasonable and documented expenses (and in the cases provided for by Article 265 of the Tax Code of the Russian Federation, losses) incurred (incurred) by the taxpayer are recognized as expenses.

Justified costs are understood as economically justified costs, the assessment of which is expressed in monetary terms.

Documented expenses are understood as expenses confirmed by documents drawn up in accordance with the legislation of the Russian Federation, or documents drawn up in accordance with business practices applicable in a foreign state in whose territory the corresponding expenses were made, and (or) documents indirectly confirming expenses incurred (including a customs declaration, business trip order, travel documents, a report on the work performed in accordance with the contract). Expenses are recognized as any costs, provided that they are made for the implementation of activities aimed at generating income.

Deputy Director

Department of Tax

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1 Electronic inventory classifier based on the Microsoft Dynamics AX platform Overview of functionality EnTechEco Company

2 The automated information system of the EC Inventory and Materials is designed to create a single managed information space of the company in the form of a classifier of inventory items, which will be used in all business processes of the company's central office, subsidiaries and their structural divisions. The EC inventory system includes the following functional subsystems: Basic classifier (BC) of inventory; Directory of goods and materials; Subsystem of goods and materials classification; Subsystem of search and navigation classifiers (NK); User and rights management subsystem; Subsystem for managing requests for changes in EC inventory items; reporting subsystem. The system automates the following operations: Ensuring unambiguous identification of the material according to the information provided; Ensuring close interaction between different services; Ensuring unambiguous understanding of procurement needs; Ensuring accurate accounting of balances and movement of materials; Optimization of balances and production purchases; Improving the quality of planning and monitoring the implementation of the procurement plan; Ensuring the possibility of promptly providing the company's management with the information necessary for making effective management decisions; The division of materials into various groups and subgroups, convenient for analysis with varying degrees of detail in the implementation of planning, monitoring the implementation of the plan, as well as reporting;

3 Ensuring the interaction of all accounting modules and departments associated with the movement of material assets on the basis of a single directory. The EC inventory system makes it possible to provide the enterprise with: Creation of a centralized repository of regulatory and reference information that functions within a single information space of the company and includes the entire range of material and technical resources and other accounting objects that are at the disposal of the company; Centralization of the functions of maintaining regulatory and reference information based on the developed corporate standards for classification and coding; Creation of a single regulation and technological environment for user access to regulatory and reference information, maintenance of classifiers and reference books by experts and technical support of the system by administrators; Software tools built into the system that maintain the required level of data security and their constant updating and exclude the storage of duplicate, erroneous or outdated information; Integration of classifiers and reference books of reference data into existing management, accounting and other systems, which allows streamlining and reducing costs for the process of maintaining regulatory and reference information. The automated information system of the EC TMC makes it possible to export the search results to the MS Excel spreadsheet editor and print them using the editor's tools. In the inventory guide, information about the material is presented in the form of a card with the following structure:

4 nomenclature; main characteristics - a regular part that contains the name of the material in accordance with the accepted standard, short name, model name, brief characteristics and description; additional properties of the nomenclature and values of properties - a variational part containing specific properties, the decision to introduce and support which is made by the system experts; regulatory documents (GOST, OST, etc.); image: photographs, drawings, diagrams, etc. can be attached to the material card. manufacturer and information about the manufacturer. Classification subsystem expert workplace. It includes all kinds of tools that allow you to supplement, correct, update the classifier and inventory reference book, track the history of changes, form various samples and export the necessary data (for example, to MS Excel). The main functions of the subsystem: creation and modification of registration cards for goods and materials; inclusion of goods and materials in the classification tree; changing data in the EC inventory system; changing the data of system directories; changing the navigation classifier; changing properties and their values; creation of new navigation classifiers; implementation of group classification of goods and materials.

5 Navigation classifiers are designed to present information about goods and materials in a form different from the basic classifier: alternative view - the ability to present goods and materials by type of activity of employees or company, by origin, etc.; custom view is a kind of filter that is customizable for direct users. For example, a specialist in the purchase of fuels and lubricants or pipes can only be provided with this part of the classifier; composite view - the ability to combine alternative and custom views; The system presents the data on the screen in a hierarchical tree form. The necessary nomenclature can be found sequentially by descending to the required level along the selected branch, or by setting a direct search by name, part of the name, property, etc. Search results list of found items of goods and materials - the user can export in tabular form to MS Excel. The administration subsystem is a tool for assigning roles, as well as allowed functions and rights for users. This is a must-have tool for protecting data and controlling user discipline. In addition to software tools for managing user role access, data protection is also provided at the database level. The subsystem for managing requests for amendments and additions is designed to organize work to support EC inventory, keep classifiers and reference books up to date. Such work is carried out in the mode of user requests or updating the classifier in accordance with changes in the corporate or industry standards policy. Users can create requests to change various parts of the commodities classifier of the classifier as a whole or only its part (branches), properties of the inventory item or a group of properties, main and additional directories, etc. According to their rights and professional duties, employees working with the system are divided into 3 categories: users, experts and chief experts. The user can view data on goods and materials and, if necessary, create requests for adjustments/additions/changes. The expert reviews applications, accepts them for execution or rejects them, and also monitors the process of their implementation. The chief expert is responsible for resolving strategic issues and manages the process of maintaining the classifier as a whole. The reporting subsystem is a toolkit for an administrator or an advanced expert. With the help of the capabilities provided by the subsystem, you can create a report, display a sample on the screen of data from the inventory classifier in any form that differs from the standard one. The result (report) is exported to MS Excel, where you can change the formatting and print options if necessary. The electronic classifier of goods and materials was developed taking into account the possibility of harmonization and / or the possibility of linking through tables of correspondences with international and European classification systems generally accepted in the world: ISIC (International Standard Industrial Classification of all Economic Activities) international standard industrial classification of all economic activities (ISIC); CPC (Central Product Classification) - International Classification of Basic Products (CPC); HS (Harmonized System) - A harmonized system of classifiers developed by the International Customs Organization (WCO) to control and manage international trade in goods. NACE (Statistical Classification of Economic Activities in the European Community) - Classifier of economic activities of the European Community;

6 CPA (Classification of Products by Activity in the European economic community) - Classification of products by activity in the European Economic Community; PRODCOM (List of PRODucts of the European COMmunity) - List of products of the European Community; CN (Combined Nomenclature) Combined nomenclature. At the lower level, the existing Ukrainian analogues are presented: KVED Classifier of types of economic activity; DKPP Sovereign classifier of products and services (DK); UKTVED Ukrainian classifier of goods of foreign economic activity (analogous to the current Classifier of TNVED); ESKD Unified system of design documentation; ASCON EK TMC can interact with ASCON products. All these classifiers are harmonized with each other or linked through correspondence tables. This makes it possible to carry out transitions from different levels of one classifier to another.

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